Welcome to the awesome FACT Cockpit! It creates a realtime view of your company’s bank accounts, receivables, payables, orders, inventory, purchases, sales and profit & loss with up-to-the-minute accuracy. Instantly know your critical financial status instead of waiting for your accountant to tell you. Now you can make sound business decisions in a timely manner.

FACT Cockpit is like having your Chief Financial Officer sitting at your desk at all hours. It translates 'Accounting' to 'English'... real information that you can use and is easy to understand, and right on your desktop.

You can customise the screens to your liking. Click on the graphs and drill down to the transaction, in realtime mode. What’s more... there is neither any need for special training nor going into multiple screens.

Set up your own Alerts - for such issues as accounts payable, cash, accounts receivable, sales, net profit margin, and tax payments - to keep you out of crisis mode. Put your control points into the system and the alerts will let you know ahead of time. Dashboards are so yesterday.

Designed with the CEO in mind, FACT Cockpit offers immense power to all senior managers in the company. Fully security controlled, limited access to users keeps your company information protected.

FACT Cockpit - Now you have the power to make your company fly!

Cash Flow

Never stay in the dark about your company’s Cash Flow. At a glance, see the Cash Flow graphically, month-wise and quarter-wise, updated instantly - as a bar graph or line graph. Change the colour of the bar and line graph.

View the Year-to-Date Cash Flow, and click through right down to the transaction. Click on the bar and zoom into the Cash Flow Report for that month / quarter. An indispensable tool to keep you floating through difficult times.

Know Your Vendors

All critical Vendor related information, constantly updated on a single screen! View the Vendor outstandings by amount payable and click on it to view the transaction details. Click again to view the transaction itself. Define a period to view the Top ‘N’ Vendors graph. Helps you to negotiate better credit terms and lower prices.

Instantly know the Top ‘N’ Products you are buying and plan your future purchases. The Month-wise Purchase graph gives you an insight into your buying pattern. Click through to see details of what you bought in each month. For further analysis, filter all reports on a cost-center basis, export it to excel and print as well.

Today’s Reminders

Start your day with Today’s Reminders. Monitor the receivables, payables, outstanding sales orders, outstanding purchase orders, quotations, pending requisitions, outstanding manufacturing orders and cash & bank balances.

All updated automatically, as the vouchers, orders and invoices are entered. Generate cost-center specific reports for further break-down of information. If you want to know more about any invoice or order, drill down to the document simply by clicking on it. An invaluable tool to stay on top of things.

Know Your Customers

All critical Customer related information, always updated on a single screen! View the Customer outstandings by amount payable and click on it to view the transaction details.

Click again to view the transaction itself. Define a period to view the Top ‘N’ Customers on Date-to-Date. Identify large customers and deliver yet better service. Reward your Top ‘N’ Agents. Instantly know the Top ‘N’ Products you are selling and plan your future marketing campaigns. The month-wise Sales graph gives you an insight into your sales pattern.

Profitability

Keep a close eye on profitability at all times, always updated in realtime mode. The profitability window shows the monthly revenue and expenses as a bar / line graph.

Click to zoom into the Profit & Loss Account, into month balances, into transactions details, and finally right down to the transaction. View the revenue breakdown by employee, division, department or project. Generate profitability reports for these cost-centers. The quarterly Revenue vs Budget graph shows you the Variance for tight management.

Financial Highlights

So important, yet such little time to look at the financial highlights regularly. What’s more, if this report comes to you fifteen days into the next month, it is irrelevant.

Now, look at the revenue, expense and profit figures as soon as the transactions are entered. Compare them to budget and analyse the variance. Look at the detailed general ledger breakdown for each month, compared to budget. No need to wait for the accounts department to give you these numbers any more. No wonder this screen is receiving such rave reviews!

Trend – Sales and Purchases

Stop guessing. Instantly, look at the Sales vs Collections for each month. Drill down to the Sale Invoice Register / Customer Receipt Register for the month by simply clicking on the month bar.

On the other hand, look at the Purchases vs Payments for each month and drill down whenever you need more details. Click to change the colours of the bars. DSO - Keep track of the Credit Sales and gauge how fast they get paid.

Inventory

Never face an out- of- stock situation. Colour coded for instant analysis, view which products are below minimum or below reorder level. Also monitor overstocked products. Take informed decisions on your inventory and increase profitability.

Comprehensive information on products to be reordered, such as reorder level, current stock, on purchase order, on sale order, recommended quantity, reorder quantity and minimum stock saves you an enormous amount of time and ensures timely decisions.

Search Wizard

When you want to find anything from your accounting books, your accounts staff go crazy trying to locate the transaction in which the information appears. An enormous amount of time is wasted every day, looking for some information in some voucher, invoice, journal etc.

Enter the FACT ERP.X Search Wizard!

Even though FACT ERP.X is an enterprise software (not a database), the FACT Search Wizard will do a Google-like search inside FACT ERP.X on just about anything you wish to search for.

Enter a shred of information in the search window (say Tom Cruise) and the Search Wizard will go through every transaction and master and list all successful matches on screen. Whether Tom Cruise appears in the General Ledger description, narration, document class, payee name or anywhere else, FACT’s Search Wizard will locate each transaction and list it on your screen.

You may print the list, or you may double-click on the transaction and view it on screen. View the information or print the voucher or invoice. FACT’s Search Wizard boosts the efficiency of the senior managers as well as the accounts staff to new levels.

You could search for the Serial Number of some equipment you had bought and look at the purchase invoice to check whether it is within warranty or not. Try searching for a cheque number to locate which supplier you wrote the cheque to, and for what amount.

If you travelled to Austria and want to check which hotel you stayed in and how much you paid, search for the word ‘Austria’ and every purchase invoice and payment voucher in which ‘Austria’ was entered will show up on the screen.

The FACT ERP.X Search Wizard is a huge time saver for the entire organisation!

Alerts

The Alerts feature sets FACT Cockpit in a class of its own.

Run your company by exception, without losing any control at the transaction level. If your Alert is breached, you will be warned with a red bell. A green tick mark signifies that all is fine. Once you see the breached alert, double-click to see the transaction itself.

You may set up multiple alerts for the General Ledger balances, Cash & Bank balances, Overdue Sales Invoices, Quotations, Customer Credit Limit exceptions and Vendor Credit Limit exceptions. And more alerts are being added to help you run your company even better.

Fire all the alerts at one go, or fire each alert one by one. You may even create your own alert names. So much control, with such little effort!

• Vendors : Outstanding Balance exceeds Credit Limit by more than $10,000
• Tax Payable more than $0.00
• Bank Balance above $50,000
• Quotations expiring today
• Sale Invoices higher than $25,000 and more than 60 days overdue
• Customers : Credit Limit exceeded more than $15,000
• Travel Costs higher than $15,000
• Purchase of Computers less than $200,000
• Cash Balance less than $25,000

... and so many more.

All alerts are specific to each user. While the CEO sets up alerts which are relevant to the his/her area of supervision, the CFO sets up his/her alerts, some of which may be different to those of the CEO. Example : the CEO may want to see all overdue sales invoices above $50,000, while the CFO may set an alert to report all overdue invoices between $25,000 and $50,000. Hence, each user exploits alerts to help him/her run different areas of operation.