FACT - Feature List

New Features - Version 39.x

General Ledger - Normal - Introduction of 'Month Total Exclusive' option

Ledger / General Ledger / Normal now comes with "Month Total Exclusive" option. On selecting this option the General Ledger - Normal report will calculate and show exclusive month total without cumulating the previous months' figures. Comes quite handy for a quick snapshot of monthwise income, expenses etc.

Import Opening balances of Products Batchwise through Import Wizard

Import Wizard now supports import of Opening balances of products with Batch Number, Manufacturing Date and Expiry Date. A comprehensive tracking of inventory batchwise saves you enormous amount of time and promotes timely decisions.

Document Designer - Text / Graphics - Enhanced functionality of field "Term (1-60) Item Proportionate Amt" at Item Level of Proforma Invoice & Sale document designs

Now you may print Term Proportionate Amount considering the values of Product Level Term Amount as well as the Proportionate Amount of the Global Term as per the definition of your billing terms on Proforma Invoice / Quotation, Sales Order, Sales Delivery Order and Sale Invoice documents. Using the field "Term (1-60) Item Proportionate Amount" available at the Item segment level for any Proforma Invoice design & Sale document designs this comes quite handy in capturing accurate billing terms amounts on source documents. This gives you the flexibility to custom design the source documents as per your requirement. This facility is available for document designs in text & graphics mode.

Ledger - Trial Balance & Balance Sheet - Consider Post Dated Cheques(PDC) option Introduced

Ledger - Trial Balance - Normal / Date To Date / Groupwise and Ledger - Balance Sheet - Complete / Schedules / Date To Date (Complete) / Date To Date (Schedules) now provides an option to generate these reports whereupon cheque date of the bank vouchers shall be considered for reporting bank balances. A new checkbox "Consider PDC" has been made available for this purpose. On choosing this option, the Trial Balance and Balance Sheet shall report the bank balances considering vouchers whose cheque date is on or before the "To" Date or "As On Date" (on report definition window).

Profitability Sales - considers Landed cost now

Ar/Ap / MIS Reports / Profitability - Sales in graphics mode now comes with the facility of including the Landed Cost in the Profitability Sales. A checkbox captioned "Consider Landed Cost" has been introduced for this purpose.

Year Ending - Introduction of "Batch Wise Closing Stock Valuation" option

A new option "Batch Wise Stock Valuation" when selected will calculate and carry forward the Stock Value based upon the Stock In cost rate for the available batches. However, if this option is not selected, valuation of batchwise stock products shall be carried forward on the basis of the Stock Valuation Technique configured through the Product Master. Banish your reconciliation worries during yearend audit.

GST Form 5* - Now Available in Graphics Mode

Ar / Ap / Special Reports / GST Form 5 * is now available in Graphics mode. One of the many advantages of using the graphics mode for generating reports is that you can now print multiple copies of the same report using your Laser Printer, Inkjet Printer or Multi-Function Printer. Export the report to PDF,xls,txt,xml etc. Save paper. Save our planet. Join the Green movement.
* - Applicable for Singapore Only

Form 16A** - Incorporated Quarter Period information in TDS Forms

FACT now provides Ledger / TDS / e- TDS Forms / Form 16A consistent with the latest statutory requirements. Hereafter, Form 16A will capture and print the appropriate Quarter Period intelligently based upon the Payment / Credit Date by a particular vendor in a financial year. ** - Applicable for India Only

Daily Stock Account ** - Facility to generate Tariffwise report along-with daywise cumulative total

Inventory / MIS Reports / Daily Stock Account **now provides the facility to sort and generate Tariffwise report along-with daywise cumulative total. An option called "Tariffwise Day Total" has been introduced for this purpose.

** - Applicable for India Only

Multiple UOM schema definition for Sales & Purchases with user-defined conversion facility

Set up multiple UOM schema with unit to unit conversion ratio. Capture multiple UOM on all Sale, Purchase and other inventory entry modules with consummate ease. Get Stock details (In Stock, On S/O, On P/O, On M/O etc.,) in multiple UOM on entry screen without any extra effort. Generate Stock reports on multiple UOM too. Replicate UOM schema from another account through Copy Codes. Product Master - Import supports Multiple UOM.

Document Designer–Graphics–Introduction of a new segment 'Posting Journal' to print Auto Journal posting details on Purchase Invoice and Payment - Creditors

A new segment called "Posting Journal" has been made available in graphics document designer for printing of auto journal posting details for purchase invoice and creditor - payments. User needs to Select "Posting Journal" checkbox under the Insert Segment through "Page Layout" to activate this facility. Print Posting GL Code, Posting GL Description, Posting GL (Debit & Credit) Amount- Local, Posting GL (Debit & Credit) - Foreign etc making it more informative and useful to answer audit queries.

Facility to enter conversion factor for products with different UOM through product master and obtain converted quantity on inventory entry modules straightaway

Configure Conversion Factor for Products with different UOM in Product Masters. Converted Quantity is auto-calculated and displayed on inventory entry modules without any extra effort.

Totally integrated Warehouse, Batch and Serial Numbers inventory entry in a single window–No need to SWITCH Anymore

New re-designed Sale and Purchase entry screen renders the recording of Warehousewise, Batchwise and Serial Numberwise inventory transactions - in a jiffy. Composite entry screen - One Entry, Only Once. Get a complete picture of your inventory and make spot decisions when you raise the purchase or sale document. No need to switch windows anymore during data entry.

Attach captured e-Document on Sale D/O and Sale Invoice - an instant ready reference provider

Attach an image of any document to a Sale Delivery Order, Sale Invoice. Supports most commonly used document file types. View the information instantly. An enormous amount of time is wasted everyday to look for some information in some supported invoice, journal etc. Automate approval processes. Streamline document distribution workflows. Eliminate wasted time searching for paper and replacing lost documents.

Facility to select any invoice term for Agentwise Sales & Collection Report and Salesman Commission Statement

Customize the Sales Commission calculation for your salesman based upon your selection of any sale invoice terms in Salesman Commission Statement. Similarly, calculate the Sales value in Agentwise Sales & Collection Report as per your need.

Fully integrated Service Tax *** module now incorporated in FACT

Simple and easy to define Service Tax masters. In-built Abatement, expenses and other notification details. Service Tax Payment / Set Off / Adjustment Wizard tracks bill-wise detail on sales and purchases and automatically calculates service tax payable and input credit each on each bill and provisions to make adjustments.

Statutory Forms in prescribed formats - GAR 7, Form ST - 3, MIS Reports - Service Tax Payable Register and Service Tax Input Credit Register.

*** - Applicable for India Only

Excise module for manufacturers *** capable with statutory reports now introduced in FACT

Easily configurable Excise Masters. Maintain necessary Central Excise records for manufacturers. Fully Supports Ad valorem, Ad Quantum & MRP based Valuation methods for Excise duty calculation including for exempt & special rates.

Excise Payment / Set Off Wizard - CENVAT credit during purchase entry can be availed fully or partially with the balance credit taken in a separate entry. Service tax & CENVAT input credit can be utilised towards Excise duty payable.

Excise manufacturing reports - Personal Ledger Account (PLA), Daily Stock Account (DSA), ER-1 (Monthly Return), Cenvat Credit Register. Document Designer supports Printing of Excise details on Sale bills.

*** - Applicable for India Only

Attach captured e-Document on select sale, purchase documents - an instant ready reference provider

Attach an image of any document to a Purchase Order, Purchase Delivery Order, Purchase Invoice, Sale Order, Vouchers, Debit & Credit Note. Supports most commonly used image file types. View the information instantly.

An enormous amount of time is wasted everyday to look for some information in some supported voucher, invoice, journal etc. Automate approval processes. Streamline document distribution workflows. Eliminate wasted time searching for paper and replacing lost documents.

Attach an image for a product on Product Masters - print the image on select graphic document designs

Add an image to a product through Product master. Commonly used file types supported. Custom design your documents with product image at the item level. Available on Proforma Invoices, Sale Order, Sale Delivery Order and Sale Invoice graphic designs.

Product Master - Preview, Print, Export and email user designed product catalog

ONLINE Preview / Print / Export / Email product catalog using Graphics Document designer. A default design is also provided. So important, yet such little time to look at the Product Catalog regularly. No need to wait for the Marketing Dept to give you these price list anymore.

User-wise Access control for Warehousewise Inventory

Assign userwise access rights to warehouse locations. Warehouse wise inventory transactions allowed for the user on the basis of access control rights only. Fully security controlled, limited access to users keep your company inventory protected.

Import Consolidated Opening balances of Customers & Vendors through Import Wizard

Import Wizard allows import of Customer and Vendor Consolidated Opening balances . A real boon for those who do not wish to maintain individual opening document details.

Stock Taking Module - switch to stock adjustment entry for stocks with difference through a single button navigation

Difference in quantity between Book Stock and Physical Stock in Stock Taking module will allow you to switch to Stock Adjustment module straightaway with a single button switch. Difference in quantity gets displayed against the quantity with a facility to override.

Stock Status Query - Products below Reorder Level converted into Indent / Requisition with a single button

Switch to the Indent/ Requisition entry module from Stock Status Query for products below reorder level with auto population of the quantity which can be modified. Never a dull moment for the production department.

Stand Alone Auto document numbering scheme facility for Voucher Type - Cash, Bank or Both

Set up an auto document numbering scheme exclusively for Cash Vouchers, Bank Vouchers or Both. Comes quite handy during data entry and a real boon during audit.

Set the 2nd Reminder Interval (Days) for Statement of Account - Customers through System Control

Provide the 2nd reminder interval (days) for Customer through System Controls. Facility to override the days through Customer Master and generate 2nd reminder letter on reminder date seamlessly.

Sale & Purchase Registers - Delivery Order - Batch details available on detailed format

Ar / Ap / Sale Register & Purchase Registers - Delivery Order now provides an option to print batch inventory details on detailed formats. Get all the batch details - Batch Number, Batch Quantity, Manufacturing Date, Expiry Date, entered on Delivery Orders in a jiffy!

Ageing (Monthwise) - Facility to Suppress Customers & Vendors with zero balances

Ar / Ap / MIS Reports - Ageing (Monthwise) - Customers & Vendors now provide an option to suppress zero balance customers and vendors from the ageing report. Now you can make sound business decisions in a timely manner.

FACT Cockpit - Many more reports conform to Nepali Miti*** Calendar

Financial Highlights - Monthwise General Ledger Breakup & Performance Month selection, Profitability - Quarterly Revenue Trends etc now incorporates Nepal Miti date.

*** - Applicable for Nepal Only

Auto-Complete facility available for Product UOM on Product Master - a real time saver!

As you type Unit of Measurement FACT fills in the field based upon previous pattern.

Auto-Complete facility introduced for Narration entered on Customer receipts / Vendor payments - a real time saver!

FACT reduces the amount of typing you are required to make while working on the narration field on Customer Receipts and Vendor Payments. Specify YES to Auto complete option on System Controls to activate this feature.

Introducing Warehouses - state-of-the-art solution to keep inventory moving and customer shipments on schedule

Set up muti-tiered Warehouses. Customizable Warehouse layout including wizard. Complete tracking of movement of stock based upon real-time information down to the level of bin utilization. Get Stock position warehouse wise real-time on transaction modules. Get valuation of stock warehouse wise including other extremely useful inventory reports.

Facility of Multiple Cash book Postings for Cash - Sales & Purchases

Select any Cash Book(s) during Cash Sale / Purchases entry itself.Post the transaction to a Cash Book of your choice instantly.

Integrated facility for ONLINE Auto Receipt / Payment generation from Sale & Purchase Invoice modules

Generate Customer Receipt / Vendor Payment instantly from the Sale Invoice & Purchase Invoice module itself. Invoiced and Fully adjusted. Issue Printed receipts straightaway. Ideal solution for both Retailer and Non-Retailer.

Facility to enter exclusive Service Items category on Sale and Purchase Invoice modules

Provision to categorize your purchase / sale invoice transaction as exclusive service item is a real time-saver and do away with unwanted details. Flexibility to choose between Stock & Service and Services during the data entry.

Customer reminder letter - Prompt non-paying or late-paying customers at pre-determined reminder intervals

Based on pre-set reminder date intervals, generate reminder letters for customers with ONLINE facility to adjust open receipts against the sale invoices.

Generate Auto Service Invoices from Sale Invoice module - old favorite makes a comeback

Set up Automatic Document Numbering Schemes for a block of Customers and generate sale service invoices in a jiffy.

Facility to enter a Minimum Selling rate for a product - Stop selling at a loss

Set up a minimum selling rate for each product on Masters. Restrict selling below this rate on sale documents.

Document Designer – Graphics – Extremely Easy-to-use with intuitive GUI interface – simply design your source documents with aplomb

Developing Customized source documents with new Document Designer – Graphics is indeed faster than conventional report writers. Taking it to the next level – a graphics document designer, with drag & drop support making it infinitely faster to design and build new ones from the scratch.

Record Sale and Purchases of stock & service items in a single window – No need to SWITCH Anymore

New re-designed Sale and Purchase entry screen renders the recording of Stock and Service Items an absolute pleasure and a world of difference indeed! Stand-alone Purchase / Sale modules for Stock and Service Items have been abolished. No need to switch modules anymore during data entry.

Facility to enter Purchase Order for Service Items

Keep track of the purchase orders tailor made for service items. Excellent tool to streamline purchase order management for those in service industry.

Proforma Invoice & Quotation – Automatic update of stock quantity on reference to a sale document

Stock quantity in Proforma Invoice / Quotation now gets updated automatically on being converted into a Sale. Especially useful when you want to closely monitor deliveries against matured Proforma Invoice / Quotations.

Facility to select from multiple Contact(s) for Shipping Addresses during Sale / Purchase transaction entry – Managing relationships effectively

Set up multiple Contact(s) through Customer / Vendor Master. Select any of the Contact(s) on the Sale and Purchase documents ONLINE. Provision to enter Company Name on the Shipping Address is an added bonanza. Especially useful in maintaining effective relationships with your customer/vendor in a large and competitive business environment.

Facility to enter document class wise opening for Cash / Bank Books

Set up opening balances for Cash / Bank Books – document class wise. Complete accounting of Branch wise and Division Wise Cash / Bank Books capable. Excellent feature for audit and MIS reporting.

Facility to Set Document Class Segment Mandatory for selective entry modules

Set up document class segment as mandatory for only those entry modules as required. Saves Time during data entry.

Set up Multiple Selling Rates with applicable time frame for products from Masters and sale documents pick up rate automatically

Capture multiple selling rates with an applicable time frame for your products on sale documents as pre-set through the Product Master.

Flexibility to enter Purchase Invoice linked to Multiple Orders

Unveiling yet another powerful feature of linking Purchase Invoice with multiple Purchase Orders. Set up a single purchase invoice in pursuance of the multiple purchase orders. You may be quite thrilled to know that all this is possible through the Entry / Purchases / D/O option itself.

Back-to-Back Purchases & Sales – Slashes Data Entry Time

Save time by converting multiple Sale Invoice(s) to a Purchase Invoice at a mouse click. Option to Copy back to back purchase and sale invoices with identical invoice terms.

Inventory – Memo – re-christened as Bill of Materials

New look Bill of Material – broad based and designed to support the complex needs of the manufacturing industry. Supports multi-level processes and captures cost of production accurately.

Fringe Benefit Tax (FBT)*** – Incorporated in FACT

Conforms to Indian Tax Laws. FBT Masters with in-built Item of Expenditure head(s) and Pre-defined percentages for accurate FBT valuation. Seamless calculation of FBT based upon the Assessment year, Assessee Type & Assessee Category. Comprehensive FBT Computation Report.

*** Applicable to India Only

GST Form 5*** – Box # 11, 12 and 13 introduced as per IRAS Guidelines

In conformity with the guidelines issued by IRAS (Inland Revenue Authority of Singapore), GST Form 5 now incorporates Box #s 11, 12 and 13 for Bad Debt Relief Claims, Pre-Registration Claims and Revenue respectively. The new format of GST Return (Form 5) has also been incorporated. Seamless migration of data from older versions.

*** Applicable to Singapore Only

Breakup of GST Boxes 1 - 9 *** – GST Reconciliation got much simpler

Get comprehensive break-up of the Box(s) 1 to 9 shown in GST Form 5 Register in a more easy to understand format and comes quite handy in reconciling the GST figures to your auditor’s utmost satisfaction.

*** Applicable to Singapore Only

IRAS Audit Soft File ***

Generation of IRAS Audit File (IAF) – IrasAudt.Txt - the standard electronic file format definition provided by IRAS. Supports Text (TXT) and XML formats.

*** Applicable to Singapore Only

Finished Goods Costing - capture overhead cost seamlessly

Capture other cost components – Electricity, Labour, Transport etc on the Bill of Materials itself. Comprehensive cost components for estimation and valuation of the finished product.

Depreciation Posting – document class-wise available

Capture and post the depreciation amount document class-wise in General Ledger, Trial Balance, Profit & Loss and Balance Sheet reports. Automatic calculation of Monthly and Annual Depreciation and postings using the document class incorporated.

Back-to-Back Purchases & Sales - Slashes Data Entry Time

Save time by converting multiple Purchase Invoice(s) to a Sale Invoice at a mouse click. Option to Copy back to back purchase and sale invoices with identical invoice terms.

Copy multiple Sale Orders to a Sale Invoice at a mouse click to save valuable time and cost.

Keep Track of TDS Certificates Not Received from Customers with a facility to email reminders

Get the status of TDS Certificates due from Customers instantaneously. Send direct email reminders to customers. Banish your tax worries and ensure timely statutory compliance.

User Level Security - Block Sale Amount Overwrite in Sale Documents

Set up specific rights to allow/disallow a User to overwrite the Amount on Sale Order, Sale Delivery Order and Sale Invoice documents.

Introduced Document Numbering Scheme for Party Journal

A bonanza for those organizations that wish to design their own numbering scheme for party journals exclusively which suit their requirements.

Customer / Vendor Master – Pattern based Search for faster data entry

FACT captures and stores code pattern intelligently based upon your data entry and as soon as you type the code, one or more possible matches shall be presented to you in a window for faster data entry.

Dormant Agents/Salesmen - Agent "On Hold" facility

One-stroke blocking of the redundant Agent Codes introduced. Use the Mass Dormant button on the Salesmen / Agents Masters window to block the agent or salesman of your choice, with or without transactions.

New Look FACT Cockpit - More Information, Better Control

Gain instant access to the Entry and Report modules you need to visit frequently. Add them to Favourites in your Cockpit. Trigger Alerts - define the conditions under which you need to be reminded about your Cash or Bank Balance, Overdue Sale Invoices and General Ledger Balance Tolerance. Prevent Cost Overruns, experience hassle-free debt management.

Spot your Top 10 Customers (or Vendors) & Top 10 Products. Analyse profitability with the help of Quarterly Revenue Trends and Revenue Breakdown graphs. Monitor Sales Vs Realisation and Purchases Vs Payments. Track the Stock Status and Reorder Status of your Inventory.

The all-new FACT Cockpit provides instantaneous access to most critical business data, helping you gain a cutting edge in planning, decision-making and optimising profits.

GST Implementation - as per IRAS Guidelines ***

In conformity with the guidelines issued by IRAS (Inland Revenue Authority of Singapore), all recommended Tax Codes for Goods and Services Tax (GST) have been incorporated. With effect from January 1, 2009, GST calculation on Vouchers, Debit Notes, Credit Notes, Journals, Sales & Purchases will be done using the IRAS recommended Tax Codes for Goods and Services Tax. The new format of the GST Return (Form 5) has also been incorporated. Seamless migration of data from older versions.

*** Applicable to Singapore Only

Function Key Macro - Automate FACT Operations - A Real Time Saver

Configure the function keys to speed up your FACT Operations. With a single function key or a combination made up of multiple function keys substitute the frequently used or repetitive keystrokes and let FACT perform keyboard input, no matter in which module you are. Comes quite handy for bulk master product data entry, daily data backup etc. You can also switch to Calculator instantly from the Function Key Macro window.

E-Mail Statements of Account to Vendors and Customers - Save on paper costs instantly

E-Mail Statements of Account in PDF format to your customers and vendors. Sending Statements of Account to your vendors and customers is now a matter of few mouse clicks! Stop printing and posting the statements of account. Save on time as well as stationery costs!

User Level Security - Adding Purchase / Sale Documents with Mandatory Link

Set up specific rights to make it compulsory for a User to enter a Sale Invoice only against an existing Sale Delivery Order. Similarly, a Sale Delivery Order may be entered against an existing Sale Order only. Allows Identical Checks for the Purchase documents.

Auto Generation *** of Debtor Receipt Vouchers with Swiss Incoming Payments Reconciliation Module - Supported in FACT

Supports reconciliation and generation of Automatic Debtor Receipts for incoming Swiss payments through Post Office or Swiss InterBank. Reconcile unadjusted or partially adjusted Sale Invoices by generating Debtor Receipt vouchers electronically.

*** Applicable to Switzerland only

Transfer Trading Stock to Fixed Asset - Capture Fixed Asset Transfers

Record Fixed Asset transfers from your trading stock. Capture the cost associated with the transfers and calculate Monthly / Annual depreciation and post them to Accounts.

Profit and Loss Account - Groupwise with Filter - An exclusive MS Excel Export Data Tool

Track all expenses / income related to branches, divisions, departments etc (implemented through Filters). With a mouse-click extract all these data into a MS Excel spreadsheet. Instantly available Ready-to-analyse Income / Expenditure Group / Subgroup total.

Rounding Mechanism *** for Sale Invoice Value - Implemented in FACT

The total amount of a Sale Invoice, which ends in 1, 2, 6 and 7 sen, will be rounded down while the total invoice which ends in 3, 4, 8 and 9 sen will be rounded up to the nearest multiple of 5 sen. Applicable for Malaysia only.

*** Rounding Mechanism conforming to the Malaysian Government regulations

Electronic Payment Transfers using *** DTA / OPAE Format through Swiss Interbank & Swiss PostFinance specifications - Supported in FACT

Generation of DTA and OPAE soft data files facilitating electronic transmission of payment instructions conforming to Swiss Interbank and Swiss PostFinance specifications. Fully incorporated. Make Payments to suppliers or payees of ordering party or company.

*** Applicable to Switzerland only

Citibank Paylink GIRO *** Supported in FACT

IBG Module now supports Citibank Paylink GIRO. Generate soft data files and send to Citibank. Intimate your payees through e-mail.

*** Applicable to Singapore Only

Facility to Enter Fixed Asset Installation Date for Deferred Depreciation Calculation

Capture the Installation Date of the Fixed Asset during Asset entry. Automatically compute Depreciation for Fixed Assets based on the Installation Date. Especially useful in situations when there is a time lag between the acquisition and the actual use of a fixed asset.

Provision to Earmark Fixed Asset as Non-Depreciable Type. Especially useful for bringing Capital Assets (viz. Land) where depreciation is not chargeable under Fixed Asset listing.

Facility to deduct TDS against Vendor Advance Payment - Introduced

Enhanced TDS module makes it possible for TDS deduction against the Vendor Advance Payments. Applicable for India only.

Import Wizard - Makes It Easy to Import Opening Customer and Vendor documents

Saves you the time and trouble of manually entering Customer, Vendor opening Invoices, Debit Notes, Credit Notes, Receipts, etc. Built into your FACT, this easy to define and use - Excel Template tool helps you automate the import of these documents from your own file. No additional data-entry. This tool comes handy in situations when data is to be moved from an Excel sheet, or during regular import of data from outside sources or another system.

Locate your document instantly with incremental filtered search across all modules

Now, locating documents in the help window is, indeed, a matter of only a few seconds. Using the "Search" facility available on the F1 (Help Window) you can now progressively search for and filter through any voucher, sale invoice, customer receipt, stock transfer etc. Experience the speed of filtered search on master modules too!

User Level Security - Product Price Override

Grant security rights to certain users who can override the Product price (as entered on the Product Masters) on the sale and purchase documents.

Restrict Access - Sale Order Rate Override

You may regulate user level access to override the Sale Order Rate on the Sale Delivery Orders and Sale Invoices subsequently. Only those users to whom you grant rights shall be able to override the Sale Order rate.

Especially helpful when you want to retain sale order rate for pricing and discounting confidentiality reasons.

Automated Sales Tax Calculation for Cash Sales Category - Saves time during Sale Entry

Define a Tax Category for Cash Sales. Set up Sales Tax/GST/VAT codes and FACT will automatically charge the sale tax rates based upon the tax category definition. Speed up automation of your accounts. Reconcile quickly, without headaches!

Provision to Enter Multiple Billing Address under Vendor Master

Record bills directly, as they arrive from your Vendor. Especially useful when your Vendor is scattered over multiple locations and you are ready to pay bills. You will never miss a bill due date again.

Powerful Zooming

Many more commonly used reports are now full screen, with the facility of zooming in (drill down) to the master and transaction details. Excellent for MIS reporting. A huge time-saver.

Facility to view the current cash/bank balance at the time of making Receipt / Payment vouchers - Customers / Vendors

View the current Cash / Bank position as you enter Receipt / Payment (Customer / Vendor) vouchers. No need to quit the transaction window. You may also restrict access to a user to view the cash/bank balance. Especially useful when you are running a tight overdraft position with the bank or exercise more control over the cash fund position. Excellent for Cash Flow tracking.

Stock Valuation - Facility to generate the report sorted on Sub-Groups

Inventory / MIS Reports / Stock Valuation report has been enhanced with a facility to generate the report sorted on product sub-group(s). A new button captioned "Sub Group" has been introduced for this purpose. This format will come quite handy in getting a stock balance of the Products sorted under the respective sub-groups within the groups. Excellent tool for keeping a tab on your stock for those who maintain their inventory segregated into Raw Materials from the Sub Assemblies and from the Finished Goods.

Tag a Product to as many Product Group(s) / Sub Group(s) as you may require - most versatile product segregation facility introduced

Multiple grouping / sub grouping facility shall allow a single product to be categorised under different group(s) / sub group(s). Allows product to be tagged under multiple product group(s) / sub group(s) only after user confirmation to avoid unintended duplication. Excellent for those who maintain huge inventory and wish to group the products under different classifications.

Chart of Accounts - General Ledger - Convert Ledger description from lower to upper case or vice-versa with a click of a button

Select "Change Case" button to convert the General Ledger code description from upper case to lower case and vice-versa. Conversion to proper case is also feasible. You may also apply this on selective or on all General Ledger codes. A very handy tool to automatically streamline your General Ledger code description.

FACT enters European markets with its trail blazing Realtime Enterprise Business Solution

After having established itself as a peerless realtime accounting solution provider in Asia and Asia-Pacific, FACT establishes a foothold in the European Markets. Full fledged language support for French. Define masters, enter transactions and generate reports in French. Statutory VAT Reports conforming to European regulations. Toggle between English and French instantaneously.

Implementation of Swiss VAT - Fully Integrated

Set up TVA (Swiss VAT) Codes. Complete TVA Accounting capable. Keep track of all VAT Collections and Payments. Supports Normal TVA Rate and Average Rate conforming to Statutory regulations in Switzerland.

Incorporated Quarterly TVA Return Forms. Comprehensive TVA Journal Report in native FACT format.

ISR/BISR Services for Swiss Incoming Payments - Fully Incorporated

Supports automated payment processing from debtors using ISR/BISR Services through Post Office or Bank. Capture, generate and show all the ISR /BISR related information on pre-printed stationery. Integrated with the sale invoice Applicable in Switzerland only.

Purchase / Sale Order Alarm Screen Trigger for Expected Date of Delivery

Monitor Expected Date of Delivery on Sale & Purchase Orders. Track the failed delivery schedules. Triggers an alarm on any deviations from the delivery schedule. Generate Overdue Purchase & Sale Orders.

User-specific access to this feature is possible.

Stock Taking - compare your physical stock with book stock - An audit bonanza

Keep track of all your Inventory - book and physical. Difference calculated in a few seconds. Instantaneous snapshot of physical stock and print the stock reconciliation at the touch of a button. Excellent for MIS and audit queries.

User Definable segment description - provide more meaningful orientation to your document class picture settings

Identify your picture segments easily from the Document Class Help Window. Especially useful when you have made a comprehensive use of the document class feature to classify your data.

Auto complete facility on "drawn on bank" box at the time of Vendor payment - a real time-saver

Powered by the Intelli Technology, as you type the name of the bank, Auto Complete tries to anticipate what you are typing and offers possible matches. Just select the match and go!

Fixed Asset & Depreciation modules now supports Nepal Miti date

Incorporating Nepal Miti Date, automatically calculate Monthly and Annual Depreciation. Post them to the accounts seamlessly.

Cheque Printing in words as per format - Now prevalent in Philippines

Catering to the requirements in Philippines, in the new version of FACT, now, it is possible to print the Cheques (Amount in words) for Vouchers, Customers & Vendors in the format as prescribed. For example, the cheque printing would print in words "***One Thousand Five Hundred & 50/100***" for 1500.50.

Special Registers - Sales & Purchases - Facility to view GST transactions in your base currency or in S$

For Singapore Users, view the GST transactions in Special Registers - Sales & Purchases in base currency of your account or in Singapore Dollars. Report handy for those GST registered buyers and sellers who have to statutorily maintain their books of accounts in a different currency which is other than Singapore Dollars and yet, wish to see the GST report in Singapore Dollars also. Excellent for MIS Reporting and helps in accurate and timely statutory compliance.

Fixed Asset and Depreciation *** – Fully Integrated

Keep track of all the assets you have, where they are, who has them and all costs associated with an asset. Capture the asset as the purchase invoice is entered, along with the depreciation rate, life of asset, method of depreciation (Straight Line or Diminishing Value), salvage value etc.

Track maintenance costs, repairs and other expenses. Automatically calculate Monthly and Annual Depreciation and post them to the accounts. Multi-User capable. Track gross block and net block. Handles additions and disposals and automatic calculation of profit/loss upon sale of asset.

Powerful reports include Fixed Asset Register, Fixed Asset Schedule and Depreciation Schedule. 

*** Feature Available in FACT ERP.X

Tracking WIP *** - A Major component of your Inventory management and FACT helps you to keep track of the work-in-progress seamlessly including Waste Management

Track Work-in-Progress (WIP) on the factory floor or assembly line. Full wastage accounting incorporated.  

Automatically post the value of raw materials / sub assemblies / intermediate goods to the accounts when generating the Profit & Loss Account and Balance Sheet. WIP reduced automatically when Finished Goods are received.

*** Feature Available in FACT ERP.X

Landed Costing / Imported Goods Costing

Track all expenses related to landed costing / imported goods, such as freight, insurance, import duties, inspection charges, demurrage, local transport etc.

Provision to tag purchase invoices of additional expenses allows automatic allocation to imported goods, by consignment.

Consignment-wise Landed Cost Register shows original purchase and all additional expenses, and the final Landed Cost for each product.

User Level Security – Viewing Documents

Set up security rights to allow a user to see documents entered by only those users to which you grant rights. You may also restrict access to documents of a particular department, division etc (through Document Class).

Especially helpful when you do not want sales personnel accessing each other’s sales invoices for pricing and discounting confidentiality reasons.

Back to Back Purchase & Sales

Save time by converting a Purchase Order to a Sale Order at a mouse click.

User Maintenance – Multi User Access

User Maintenance – Multi User Access. Possible to add, modify and delete users even when other users are logged into FACT.

Concessional Sales Tax Form – Amount Entry incorporated

When entering the Sales Tax Form, you may now enter the Form Amount – helps in accurate and timely statutory compliance, reduces manual work. Applicable in some countries only.

Powerful Zooming

Many more commonly used reports are now full screen, with the facility of zooming in (drill down) down to the transaction details. Excellent for MIS and investigative reporting and a huge time-saver.

Monthwise Sale & Purchase Summary – Quantity & Value

Both reports now show quantity and value. Possible to export report.

New Module - Manufacturing Order under Inventory Issues - Plan & Schedule Inventory Issues with better control over Production Management

FACT Accounting for Windows has empowered the Inventory Issue module with the unveiling of a really powerful entry module - Manufacturing Order. FACT Accounting for Windows comes with a module that accepts all the entries related to the Inventory with reference to the Memo and drawing up an Inventory Issue schedule with a recommended date of issue along-with the Manufacturing Order Date. It increases the effectiveness of the production planning and maintains optimum stock level at all times. This Manufacturing Order entry module provides powerful background support for entering and tracking inventory issues. It helps planners take action to accomplish the manufacturing plan.

Based upon the production cum sale order based inventory issues system, a most intelligent inventory tracking system has been in-built into FACT Windows that controls the issue of raw-materials to production based not only upon the current stock position of the finished goods but also that takes into reckoning its outstanding Sale Order position too. Based upon the Bill of Materials i.e., Issue Memos, the system regulates the material issues so as to ensure that your investment on the inventories is kept at the most profitable level without any wastage or over stocking. This simplistic model (design/rights + purchase of raw materials + process + responsibility/risk) acts as a conduit between Bill of Materials i.e., Memo and the Inventory Issues.

You may set the "Manufacturing Order Alarm Trigger" through Account / Preferences / System Controls / Stock page so that the system will auto-pop up a reminder whenever the user has set a recommended date of issue through the manufacturing orders and actual issues do not adhere to this date. In other words, no inventory issues were made according to the manufacturing plan. This auto pop up reminder will appear every time the user logs into that company with a list of those manufacturing orders that have not yet been issued within the Recommended Date of Issue.

A more comprehensive analysis of the Manufacturing Ossrders and its processing including the status is available with a variety of reports / registers viz. Manufacturing Order Register, Pending Manufacturing Order Status Report, Manufacturing Order Schedule Report, Manufacturing Order Stock Status etc. You may also print the Manufacturing Order classified into Production / Non- Production similar to other source documents with consummate ease and panache.

Sale Order Block - Reserve the stock against future issue - Streamline the process of ordering, win more orders and increase customer loyalty

In a competitive business environment, the execution of the sale order in due time and without any time overrun is important to win repeat orders and ensure customer loyalty. Thus while entering the Sale Order in the system you may earmark the order quantity and ensure that the same is kept as a reserve stock against possible issuance against any other sale order. In other words, this stock for all practical purposes cannot be issued against any other sale order.

Moreover, you may also create a User in FACT Windows who shall be Granted or Assigned the Security Rights to over-ride this block and allow order processing against any other sale order without any restrictions whatsoever.

FACT Cockpit - Launching a wealth of vital accounting information on FACT Dashboard - A Instant snapshot of Vendor Outstanding, Customer Dues, Cash Flow, Profitability with a facility to zoom into the transaction details

In the new version, FACT Windows provides you a native state-of-art information panel called FACT Cockpit, which triggers a wealth of crucial and vital business information as soon as you open any of the Installed Companies. It provides a snapshot of Vendor Outstanding, Customer Dues, Cash Flow, Profitability with a facility to zoom right upto the document level.

Keeping in mind, some of the most sought after accounting information in a day to day working of a business organization, is now available to you on logging into the account in a matter of seconds. This instantaneous access to most critical business data provides you a cutting edge in planning, decision making and optimum profits. Keep a close watch on the Cash Flow, Profitability including debt recovery and make your vendors happy without time overruns. All this and much more in FACT Cockpit.

Multiple Payment Instructions / Banking Details for Bank Books - Manage your banking information better

The latest version of FACT Accounting for Windows comes with the facility through the Chart of Accounts - General Ledger Module to create Payment Instructions / Banking Details against the Bank Books defined through it. Thus you may enter Bank Name, Bank Address, Account Name, Account No, and SWIFT/ IFSC Code etc. With a view to provide a wider flexibility, this facility enables the user to have more than one Payment instructions / Banking Details for a particular bank book through Masters / Chart of Accounts / General Ledger Codes. The user can enter as many payment instructions / banking details as he may require, but one of them has to be necessarily set as default. This facility is indeed helpful in the real life scenario where it is quite common for a user to have more than one bank account with the same banking organization.

Dormant Customer / Vendor - One-stroke blocking of redundant Customer or Vendor Codes

The facility of a one-stroke blocking of the redundant Customer / Vendor Codes has been introduced. You will find a new button, captioned Mass Dormant, on the Masters / Vendors / Customers / Customers (or Vendors) window. On clicking the button, FACT Accounting for Windows searches the internal System database, and displays all the Customer / Vendor Codes within the Select Customer (Or Vendor) Codes to make Dormant window. To block the Customer / Vendor Codes of your choice, tag them. If FACT Accounting for Windows detects that, corresponding transactions exists for any of the tagged Customer / Vendor Codes, then it displays the message: "Transactions exists for Customer / Vendor Codes. Do you want to make the Customer / Vendor Code(s) Dormant?" Click the Yes button on the above message window to block the Codes. Thus, at one shot, you are able to make the Customer / Vendor Codes Dormant.

Cash Purchases & Sales - Provision to enter party information and also print these details on Invoices

The FACT Accounting for Windows in the new version has rendered the recording of Cash Sales / Purchases more comprehensive in its scope. Henceforth, you shall be allowed to key in the Party Details against the Cash Sales / Purchases Invoices and also print these details through the Document Designer. The Sales / Purchase Invoice transactions marked as "Cash" shall prompt for the Party Details VIZ, Name, Address, City, State, Country, Postal Code, Phone, Mobile, Fax, Email etc during the data entry. Moreover, the document designer has been empowered to print these details for Cash Sale & Purchase Invoices with the availability of the necessary fields for this purpose.

Proforma Invoice / Quotation / Stock Items - On Popular demand facility to enter same product multiple times on the same document

The Proforma Invoice / Quotation / Stock Items module besides allowing entry of the sales-related data would henceforth accept identical product on the same document without any restrictions whatsoever. On popular demand this facility has been provided for more flexibility during data entry.

FACT Xplorer - more productive, safe and fun - Quickly find your masters, documents, and view reports including printing facility with real-time updates

FACT Windows Xplorer - a state-of-the-art native tool akin to the modern versions of the Windows operating system that provides a graphical user interface for quick retrieval and instant analysis of the FACT data. It is the component of the FACT Windows that unveils the FACT module-wise in a browsing mode and enables the user to scan the entire FACT accounting data that includes Master data, Source documents, Layout(s), reports etc. It houses the FACT's powerful search functionality. Scope to add/modify/delete masters, transactions including forward and back navigational buttons are other attractive add-on features of the FACT Windows Xplorer. Print button has been provided for instant printing of the currently highlighted document. Print List button for printing the entire range of the documents listed within the currently displayed Xplorer window. Last but not the least, a Refresh button just like your browser's refresh button. This will bring the FACT real-time information updates made through other nodes under a multi-user FACT environment.

Launching Dashboard on FACT Desktop - Focus on the modules at hand under your command - safe, elegant and innovative

In the new version, FACT Windows launches the Dashboard that scrolls down your FACT Windows desktop, giving you faster access to world of FACT Accounting data. Click the Plus sign on the dashboard panel that unveils the FACT Entry and Reports module-wise. You may select the modules to appear on the dashboard with consummate ease with the help of ripple effect buttons. Thereafter, the dashboard includes a suite of modules, to get started and you can add more anytime. With a click of a mouse, dashboard disappears just as easily, so you can get back to what you were doing. The dashboard is user sensitive and conforms to the highest level of FACT security.

New feature - Trial Kitty cum Issues under Inventory Issues module - Manage your Inventory better with optimum investment and sound production management

FACT Accounting for Windows has empowered the Inventory Issue module with the unveiling of a really powerful feature - Trial Kitty Cum Issues. This is a production cum sale order based inventory issues system. A most intelligent inventory tracking system has been in-built into FACT Windows that controls the issue of raw-materials to production based not only upon the current stock position of the finished goods but also that takes into reckoning its outstanding Sale Order position too. In other words, the stock position of the finished goods including its outstanding sale order quantity determines the issue quantity that may be allowed against the Issue Memo by the system. Based upon the Bill of Materials i.e., Issue Memos, the system regulates the inventory issues so as to ensure that your investment on the inventories is kept at the most profitable level without any wastage or over stocking. Again, the system also recommends the Purchase Indent Quantity for the raw-materials based upon its current stock position including the immediate production needs. A wizard that interlinks the entire inventory system with necessary checks and balances on the stock that would disallow any issues to be made without sufficient stock position, under any circumstances.

Enjoy the Power of Item Level Document Class in Journal Customer/Vendor Debit/Credit Notes and Housekeep / Import Data imports such debit/credit notes with document class details too

Keeping in mind the user requirements and more popular demands from the FACT community, FACT Windows now introduces the power and flexibility of the document class at the Item Level of the Debit and Credit Notes. Now this provides huge scope for recording branch accounting and you may enter numerous branch transactions through a single debit/credit note document.  The Housekeep / Import modules have also been empowered to import debit/credit notes containing document class codes at the Item Level from the source data, seamlessly. 

A New Report - Ledger / General Ledger / Auto Journal Posting Details - A ready reckoner for all your Ar/Ap transactions to its minute details - A real boon during Audit

The FACT Windows creates one auto-journal whenever a document is created for a Customer or Vendor. These auto-journals are prefixed with some pre-designated letters viz. DB, DD, CB etc. During Audit, the break-up or composition of the auto-journals comes under close scrutiny as these relate to the entire gamut of Sale / Purchase transactions. As such the importance of this report providing a break-up of the auto-journals with posting details need not be over-emphasized.

Introduction of Item Level Document Class in Entry / Proforma Invoice / Quotation - Stock Items & Entry / Proforma Invoice / Quotation - Service Items - Keep pace with Sale transactions

FACT Accounting for Windows has empowered the Entry / Proforma Invoice / Quotation - Stock Items & Service Items modules with the introduction of the Item Level Document Class Codes. With the availability of the Item Level Document Class Codes at all Sale modules, the provision of the same facility in the Proforma Invoice / Quotation Module for Stock and Service Items is quite complementary and synchronize quotations with sale transactions. The scope for its implementation based upon the powerful and most imaginative document class facility is quite huge and possibilities are manifold.   

Account / Special / Document Designer - Purchase D/O(GRN) - Introduction of "Order Acceptance Date"  field at the Item level segment

FACT Windows in the current release has made available "Order Acceptance Date" field at the Item Level segment also of the Document Designer for the printing of Purchase Delivery Order(D/O). This feature is very handy whenever there are Purchase Delivery Order (D/O) linked to multiple Purchase Orders and you need to print the Order Acceptance Date for all the linked orders.

Ledger / Profit & Loss Account / Date To Date (Complete) – Introduction of multiple filters

The FACT Accounting for Windows in the current release has introduced the Multiple Filter facility for the Ledger / Profit & Loss Account / Date To Date (Complete) report. This will allow the Profit & Loss report to be generated for multiple filters in one go. This has been made available in both text and graphics report modes.

Ledger - Cash/Bank Reports - Books/Reconciliation - Previous button introduced for smart viewing of Cash/Bank Books

While browsing the text mode report for all the Cash and Bank Books viewed consecutively on screen, a button to switch back to the previous Cash/Bank Code has been introduced for the Ledger / Cash / Bank Reports - Books / Reconciliation. A real time saving feature!

Introduction of Print button on Entry / Memorandum Entries - Vouchers / Journals / Customer Receipts / Vendor Payments / Purchase Order / Purchase D/O (Challan) / Purchase Order with Indent(s) / Purchase Invoices with offline printing facility through Document Printing modules

The Print button has been introduced for the Entry / Memorandum Entries - Voucher / One Db/Cr, Many Db/Cr, Journals, Customer Receipts, Vendor Payments, Purchase Order, Purchase Delivery Order (D/O) & Purchase Invoices modules to facilitate printing of the currently displayed Memo document from the Entry screen itself. Moreover, Offline printing of these memo documents can also be done through Ledger & Ar/Ap / Document Printing modules. You may custom design these memo documents through Document Designer too and also print them like any other normal source document.

Facility to Print Product Total Quantity for Finished Goods Received through Account / Special  / Document Designer

FACT Windows has facilitated the printing of the Product Total Quantity on Finished Goods Received source document with the introduction of a field for this purpose through Account / Special / Document Designer.

Masters / Vendors/Customers-Customer & Vendor to accept Service Tax No of 25 characters 

The Masters / Vendors/Customers / Customer & Vendor module has been enhanced to accept increased length of the Service Tax No field of 25 characters.

Ledger / TDS/e-TDS Forms / Form 16A* - Now displayed according to the Revised Format as per the new statutory requirements

FACT Windows has enhanced Form 16A Report according to the new statutory requirements. As per the new Rule, Form 16A should include Acknowledgment Nos. of all Quarterly Statements of TDS as provided by TIN Facilitation Centre or NSDL web-site. In addition to this, the TDS Rate will also be displayed in the payment details section. Also, the text 'PAN/GIR NO OF THE DEDUCTOR' and 'PAN/GIR NO OF THE PAYEE' will be displayed as 'PAN NO OF THE DEDUCTOR' and 'PAN NO OF THE PAYEE' respectively. This makes the report more comprehensive and improves the report out-look entirely.

* Applicable for Indian Users Only 

Ar/Ap / Party Ledger / Customer and Vendor Report - to include Day Total optionally

A new checkbox, named "Day Total", has been introduced in Ar/Ap / Party Ledger / Customer and Vendor. Upon selecting this checkbox the Day Total will be displayed, otherwise it will not be displayed. Day-wise total for your Customers and Vendors will help you in keeping the daily track of Customers / Vendors. This option shall be available for detailed format in both text and graphics report modes.

Entry / Vouchers – Receipts / Payments / Customers & Vendors – Introduction of optional Auto Pop Up Window of outstanding documents for faster and easier selection

FACT Accounting for Windows has made the Entry / Vouchers – Receipts / Payments / Customers & Vendors module more powerful with the introduction of a most user-friendly auto pop up window of outstanding documents. You need to Activate this feature through an option “Multi Documents Receipt / Payment” from the Account / Preferences / System Controls / Miscellaneous page. Once this feature has been activated, the Entry / Vouchers – Receipts / Payments / Customers & Vendors entry screen will automatically pop up a window of all outstanding documents.

A sophisticated data storage plan with a simultaneous Data Backup facility of all Accounts in one go -  Plan Backup in your own way 

Securing your data in today's world  is a must. The importance of the data backup need not be over-emphasised. It is absolutely critical that users understand that corruption happens, hard drives will fail, motherboards will short out, and mistakes will erase data. Without a full data backup, getting up and going again could cost you several days of productivity.

FACT Windows has developed a new state-of-the art technology backup storage solution to take care of your most business critical data. A stand alone Backup Utility Module with an intelligent data storage mechanism based upon your own schema with a facility for simultaneous data backup of all Accounts Installed in FACT Windows in one go!   For the sake of maintaining security and confidentiality of data, you may provide the access to this module through User Level Security Rights/Privileges.  

How to activate the Multiple Account(s) Backup Utility?

You may run Multiple Account(s) Backup Utility from the FACT Accounting for Windows directory. Run the MULTBACK command from FACT Accounting for Windows program directory. Alternatively, you may create a shortcut on your windows desktop for faster access to the Multiple Account (s) Backup Utility.

Access to this Backup module shall be controlled through User Level Access with Password. This Data Backup wizard comes with two options - Manual and Schema. You may set up a data backup plan through Schema indicating the list of Account(s) that needs to backed up along-with the data storage location for each of these individual accounts. This most powerful utility allows to backup data of all Account(s) based upon your scheme definition at a click of a button in one go! Once the scheme has been set up, the entire backup process becomes very simple! Just click on the scheme and the system will automatically backup the data of the Accounts defined under the scheme on the pre-defined data location. You may indicate whether FACT should prompt you before overwriting any existing data. Before the actual data backup process begins, you have the choice to make your backup Password Protected. Moreover, you can Specify whether or not you want a Compressed Backup including an option to backup Data with /without Audit Trail. After the Backup process is over, you may view the Log Report on the status of the backup process that was just completed. The manual method follows the simple logic of specifying backup parameters every time you initiate the backup process. The NEW Multi Account(s) Backup Utility window shall also indicate the date of the last data backup taken along-with the user name and data location.

Sale & Purchase Order Document Number to accept 15 characters - Scope for More Exhaustive Numbering Schemes to meet your increasing  business needs

Accounting is the backbone of any organisation. Requirements in accounting change from time to time, and this calls for more features and also includes scaling up of existing features. The empowered Sale Order Number & Purchase Order Number is now, a fifteen-character field as already available on all important Source Documents (like, Vouchers, Invoices, Delivery Orders etc). This feature should come absolutely handy so that you may exploit the power and flexibility of the most powerful Document Numbering Scheme to its fullest and giving shape to your vivid imagination.

Debit Note, Credit Note, Party Journal, Issue Returns, Finished Goods Return No - Document Number to accept 15 characters - Assign numbers with more flexibility 

With the expansion of business the increase in volume of accounts data is quite inevitable. It is quite imperative that your accounting software also keeps pace with your accounting needs. We at FACT Windows with our commitment to user satisfaction at the highest level quite understand this and keep ourselves geared always to meet the increasing customer needs.  Keeping pace with other source documents, the FACT Windows has increased the Document Number field to 15 characters for Debit / Credit Note, Party Journal, Issue Returns & Finished Goods Returned Documents.

Facility to Import Vendor Master into FACT from a Excel spreadsheet file – View & Print the Import Status Log with a mouse-click

FACT Accounting for Windows, now, comes with an automated Vendor Master Import routine. This provides you with the enhanced functionality of seamlessly importing Vendor Master data from a Microsoft Excel spreadsheet format (.XLS) to native FACT Accounting for Windows format. For those of you, who regularly need to import the Vendor Master data - as received from your Vendors or maintain Consolidated Accounts of your Company or Group into FACT Accounting for Windows with minimal manual intervention, this facility will be nothing short of a boon. 

Each field in the FACT Accounting for Windows Vendor Master should correspond to a column in the source Excel spreadsheet. The first row in the spreadsheet may contain the column headers, like the names of the fields etc.

Facility to enter Vendor Invoice Date on Purchase Invoice  with a provision to print this date through Document Designer -  Tracking of vendor documents easier and faster

Henceforth, you may also enter the Party Invoice Date (Vendor Invoice Date) along-with the Party Invoice Number on purchase invoices. The Inv No as entered on the Purchase Invoice is actually your internal Control Number whereas the Party Invoice Number is the Vendor's reference number and is easily identifiable. Thus, with this facility the tracking and reconciliation of Vendor Invoice Number shall become easier and faster.

Provision to enter GST Conversion Rates on Purchase Invoices (for local supplies billed in foreign currencies) as per IRAS guidelines

FACT Accounting for Windows, facilitates GST norms compliance with Inland Revenue Authority of Singapore (IRAS) regulations for goods bought from local suppliers but billed in foreign currencies. The empowered Purchase Invoice module has been made intelligent to meet the statutory requirements for GST so that you may enter the exchange rate for conversion of GST amount into Singapore Dollars on the purchase invoice itself through a rate window that will pop up for this purpose.   

Empowered Copy Codes from Another A/c facility to replicate IBG* Customer / Vendor seamlessly

Enhanced Copy Codes from Another A/c facility allows replication of IBG Customer / Vendor Masters from other Accounts in the system. Certainly huge time savings!

*Feature applies to specific countries only.

Copy Codes from another A/c - User Defined Fields with List type Values shall be copied between Source and Target Accounts

FACT Accounting for Windows has rendered the Copy Codes from another A/c module more comprehensive in its scope. Henceforth, the system shall copy the User Defined Fields (UDFs) with List type Values from the source to target account seamlessly.

Ar/Ap / Special Reports / ST Form Exceptions – Sales – prints the Concession Form Type against individual sale invoices

The Ar/Ap / Special Reports / ST Form Exceptions – Sales has been rendered more informative. Now onwards, the ST Form Exception report shall also indicate the Sale Tax Concession Form Type against each Sale Invoice, where Sales Tax Form was requires, and has not been received yet. This shall be available in text mode and graphics mode.

Entry / Vouchers – Receipts / Payments – One Db/Cr, Many Db/Cr, Customers & Vendors – facility to convert IBG transaction to Non-IBG Or Vice-versa during Modify mode

FACT Accounting for Windows in the current release, has enhanced the functionality of the Entry / Vouchers - Receipts / Payments – One Db / Cr, Many Db/Cr, Customers & Vendors module with a facility to convert transactions from IBG type to Non-IBG type or vice-versa during modification mode.

Ar/Ap / Sales Registers / Monthwise Sales Summary - Monthwise Sale figures at your fingertips

A month-wise snapshot of your Sales helps in sales budgeting and monitoring your revenue. Keeping a close watch over the Sales performance is essential for keeping profits at a higher level. A report sorted on Customers / Agents with monthwise Sale figures will be an ideal recipe for optimum profits and effective sales planning.

Masters / Opening Balances / Customers / Invoices – Active Credit Days check made functional

The Masters / Opening Balances / Customers / Invoices module has been empowered with the Active Credit Days Check. Thus, the dual check of  “Credit Control Limit” and “Activate Credit Days” will henceforth act in conjunction with one another to keep a tight leash on the defaulting customer and allow sound debt management. Now, FACT Accounting for Windows, allows you to put a check on the Opening Sale Invoice modules also related to your Customer by blocking entry, or displaying a warning message when his credit period has been exceeded for any of the outstanding documents. Thus, the Credit Days and Credit Limit check on the customer will act simultaneously and the system will respond appropriately according to whichever condition is encountered earlier.

Line Level Invoice Terms - define invoice terms at the product level - a great leap forward in Invoice Accounting

After keeping a close watch on the various Invoice accounting practices followed through the world, FACT Accounting for Windows has brought about a paradigm shift in the methodology of setting up your Invoice Terms for invoicing purchase and sale transactions. Current accounting standards have always shaped the design and usability of FACT Accounting for Windows. Starting version 26.x, you may define Invoice Terms that shall be applicable at the Product Level i.e. Line Level of your Purchase & Sale documents. For example, you may invoice products attracting different rates of discount or different rates of GST levy, on a single Sale document. 

No more dissatisfied debtors on account of having to deal with too many invoices and expensive debt control. The Invoicing and debt management becomes much easier now.

More Comprehensive TDS Module for Indian Users with e -TDS filing facility along with Form 16 A and generation of e-TDS files as per NSDL Prescribed format *

The state-of-the-art TDS module in FACT Windows has been revamped with more comprehensive scope for defining additional tax levies viz. Surcharge and Educational Cess etc. FACT Accounting for Windows with its advanced architecture has re-designed its state-of-the-art TDS Module for filing of e-Return of TDS according to NSDL Format. FACT Windows provides Pre-defined Section(s) for TDS definitions, Automatic Calculations, facility to prepare TDS Challan, TDS Certificate (Form 16A) & Annexure to e-TDS return (Form 27A) Quarterly Return in Text Format (for upload).

* - Applicable to India only

Automated Sales Tax Calculation on Sale Entry Modules based upon Tax Category Definitions

A tax category may be defined for each tax type/jurisdiction group combinations. FACT Windows allows you to define Sale Type Masters and set up Tax Category along-with VAT/GST Codes. You may break-up your Sales into different categories (Say, United Kingdom, European Union, Outside European Union) and mark the Customers under each Sale Type. Set up different rates of Sale Tax / GST / VAT. Define Tax Categories to indicate a linear relationship between the Products, Sale Types, Customers and Sale Tax Codes. Sale module will intelligently pick up the sale tax rates based upon the Tax Category definition.

This revolutionary state-of-the-art tool developed by FACT Windows will have a universal acceptance and speed up your automation of your Accounts drastically. A huge bonus of saving in time during Sale Entry!!

Synergy of Convenience of User Defined Fields with most powerful Document Class

User Defined Fields (UDF) in FACT Windows is real boon for those who wish to supplement the data entry with fields of their own choice. Document Class is one of the most powerful feature of FACT Windows to maintain your business transactions - Subledgers, branches, multiple depots and much more. Any combination of these two modules shall turn out to be sheer magic!! 

FACT Windows now introduces the facility of defining UDFs against the document class codes for any segments. Let us say you need to track the expenses for the 4 cars in your company. Already you have created a document class code for each of these Car as a subledger and started making payment vouchers for Car Running Expenses using the subledger class. Now, you wish to enter the Date of Purchase, Car Insurance No,etc against these Cars in the Document Class Codes master. The UDF should come absolutely handy. There are many more situations which one can think of combining these two powerful features.

These User Defined Fields for the Document Class Codes has also been made available on the Document Designer. You may print this on custom-designed source documents.

Year Ending to carry forward Financial closing balances with document class codes of all segments - A Real Bonanza for Branch Accounting

All Accounts have to close Books (by the end of) every (Financial) year. It has been observed that lot of our users who maintain Branch Accounting through Document Class in FACT Windows this process involves a lot of labour and painstaking accurate accounting, as currently, only the Subledger segment of the document class is carried forward. However, if you are using FACT Accounting for Windows v 26.xx, then you do not need to worry about all these things yourself. During Year Ending FACT will smoothly carry forward all closing balances including the document class codes irrespective of any segments to which it may belong in a way as smooth as silk.

Block the redundant Document Class Codes through Dormant facility

As transactions grow in number over a period of time, it is quite common that some document class codes may become redundant and useless. However, you may still not wish to delete them as these may not be quite obsolete. Thus while doing data entry, the selection of document class codes from the list may become quite cumbersome and tedious. You wish many a times that if only there was some facility to block those redundant document class codes and the selection becomes quite easier. No need to wait anymore!! You may block any document class code and prevent its usage anywhere in FACT Windows with the click of a Dormant button in Modify mode. Alternatively, one-stroke facility of blocking all redundant class codes in one go through Mass Dormant is also available.

Month wise Purchase Summary Report - Monthwise purchase figures at your finger tips

A month-wise snapshot of your purchases helps in purchase budgeting and keeping a tight control over your inventory costs. Cost control is essential for keeping profits at a higher level. A report sorted on Vendors / Agents with monthwise purchase figures will be an ideal recipe for optimum profits and effective cost control.

Reports for Memorandum Documents - Useful Checklist for your "Memo" Documents

Memo Documents in FACT Windows are very useful in situations where it is not possible to show a particular transaction in your books of accounts as soon as it is recorded. Once committed they are converted into actual documents. This popular system otherwise known as "Maker Checker System" has gained wide currency amongst our users. Till now there were no registers available for keeping track of such memo documents. FACT Windows now provides a report document wise which may serve as a checklist for all such memo documents that are yet to be COMMITTED.

Display of Document Class description at line level in all entry module - Quick reference to your control points at a glance

FACT Windows has rendered the Entry modules more informative and user-friendly. You may view the document class description that has been used at the Item Level displayed inside a yellow color band when the cursor is on the Doc Class field for all entry modules. This should come absolutely handy when you issue stocks from different warehouses on a single sale document and provides very quick reference to the origin of the warehouse at a glance. 

Support for long Printer-Name - More freedom to assign a printer reference name and FACT Windows handles seamlessly

FACT Windows now provides more flexibility in assigning printer reference names while configuring printer settings in FACT. The new version supports 100 characters long Printer-Name. This allows you to create printer names that contain spaces and special characters. If you share a printer with a variety of clients on a network, it is recommended, use 31 or fewer characters for printer names, and do not include spaces or special characters in these names.

Facility to Import Customer Master into FACT from a Excel spreadsheet file – View & Print the Import Status Log with a mouse-click

FACT Accounting for Windows, now, comes with an automated Customer Master Import routine. This provides you with the enhanced functionality of seamlessly importing Customer Master data from a Microsoft Excel spreadsheet format (.XLS) to native FACT Accounting for Windows format. For those of you, who regularly need to import the Customer Master data - as received from your Customers - into FACT Accounting for Windows with minimal manual intervention, this facility will be nothing short of a boon. You may also view and generate a printout of the Customer Import Status log from the Import window itself with a click of your mouse.

Ar/Ap / Sale Registers / Multi Company Sale Invoice Register – Consolidated Sale Register for your Group of Companies

The FACT Accounting for Windows comes with a new report “Multi Company Sale Invoice Register” under the Ar/Ap module, which will allow you to generate Sale Register for the Merged Accounts (i.e., involving multiple Companies / Accounts). This report gives you the consolidated Sales Register of your Company or Group. You may keep accounts of several Companies on a single copy of FACT Accounting for Windows. When you wish to see the Sales performance of all the Branches or Divisions of Company together, this is the Report to generate.

You can generate the Register in either the Detailed or Summary formats. You may also generate Register for selected items, like (a) Only Stockable Products, (b) Only Service Items, or (c) for both Stockable and Service Products. Again, Select "Date" for obtaining a Report to be sorted Date-wise. Select "Number" for a Report to be sorted Number-wise. Select "Customer – Selective" to generate a Report for certain Customers only. Select "Customer – All" for a customer wise report for all Customers. 

Facility to Import Purchase Indent & Purchase Order with Indent through Housekeep / Import Data and Housekeep / Import All Documents modules

FACT Accounting for Windows, Import Module provides you with the enhanced functionality of seamlessly importing "Purchase Indent" and "Purchase Order with Indents" through Housekeep / Import Data / Purchase Indent and Purchase Order options respectively. In other words, the Purchase Order with Indents shall be imported through existing Purchase Order option of Housekeep / Import Data (including Housekeep / Import All Documents module). For those of you, who regularly need to import the Purchase Indent data - as received from your Branches - into FACT Accounting for Windows with minimal manual intervention, this facility will be nothing short of a boon. You may also view and generate a printout of the Purchase Indent Import Status log from the Import window itself with a click of your mouse. This feature is currently available for FACT Windows Standard Formats only.

Entry / Purchases / Service Invoice – facility to Copy Sales Service Invoice details

The Entry / Purchases / Service Invoice module has been provided with a button captioned “Copy S/I”. You can use this button to recall an existing Sales Service Invoice and use its transaction details for adding a new purchase service invoice. All data of the selected Sale Service Invoice will be copied to the Purchase Service Invoice being entered. A real time saver!! 

Housekeep / Audit Trail / Report – to show name of the user who has added a document

The Housekeep / Audit Trail / Report has been enhanced and ensures effective control that provides trail of additions made by different users of the System. A new checkbox captioned “Show Doc Adder’s Name” has been introduced for this purpose. This option shall include the name of the user in the Audit Trail Report who has added the document into FACT. Along-with the modification and deletion trails, already available this information should come quite handy in pinpointing responsibility and taking corrective action.

Entry / Journals / Customer (Or Vendor) – Debit / Credit Note – view the O/S Status on entry screen

The Entry / Journals / Customer (Or Vendor) – Debit / Credit Note option has been empowered with a more informative display of Customer / Vendor outstanding position as of the current date. Henceforth, as soon as you select the Customer (Or Vendor) on the Journal – Customer (Or Vendor) Debit / Credit Note, the current outstanding balance for that Customer / Vendor is displayed similar to Sale & Purchase documents. This information will come absolutely handy as party position is at your fingertips always, without consulting the Party Ledger.

Facility to enter Purchase D/O with Multiple Orders - Hugely popular Sales side feature introduced on the Purchase Module

FACT Accounting for Windows now comes with yet another powerful feature of linking Purchase D/0 (Challan) with multiple Purchase orders. This feature should be very popular amongst the FACT User community, as the same facility was made available on the sales module sometimes back.

FACT Accounting for Windows offers you the flexibility to enter a single Purchase D/O (Challan) that can be linked to multiple purchase Orders. In case, you have placed multiple Purchase orders on a particular Vendor and delivery order against all of them can be executed through a single delivery transaction, then you may enter one Delivery Order (Challan) in pursuance of the multiple purchase Orders. You may be quite thrilled to know that all this is possible through the Entry / Purchases / D/O option itself.

Facility to enter Purchase Invoice with Multiple D/Os - Hugely popular Sales side feature introduced on the Purchase module

FACT Accounting for Windows now comes with yet another powerful feature of linking Purchase Invoice (Bill) with multiple Purchase D/O (Challan)s. This feature should be very popular amongst the FACT User community, as the same facility was made available on the sales module sometimes back.

FACT Accounting for Windows offers you the flexibility to enter a single Purchase D/O (Challan) that can be linked to multiple purchase Orders. In case, you have received multiple Purchase Delivery Orders (Challans) from a particular vendor and subsequently a single purchase invoice raised against all of them, this feature is tailor-made for you. Thus, you may enter one Invoice (Bill) in pursuance of the multiple purchase delivery Orders (D/Os). You may be quite thrilled to know that all this is possible through the Entry / Purchases / Invoice option itself.

Integration of Sale Entry modules - D/O with Multiple Orders & Invoice with Multiple D/Os - No need to SWITCH Anymore

The FACT Accounting for Windows has enhanced the scope of the Entry / Sales / D/O and Entry / Sales / Invoice modules. Henceforth, you may link Sales D/O with Multiple Orders & Invoice with Multiple D/Os from Sale D/O and Sale Invoice modules respectively. The above-mentioned entry modules have been re-designed for this purpose. The stand-alone modules for linking Multiple Orders and Multiple D/Os have been abolished. No need to switch modules anymore during data entry.

New Single Window Import Facility  - Tag All Source Documents in one go and Import

Many of you who have several Branches of your office and the data of the remote Branches that are maintained at the Head Office, need to be updated regularly. Currently, the user has to import each source document module wise individually into FACT. This is quite a tedious, cumbersome and time-consuming affair.

Keeping in mind the user preferences and customer feedback, FACT Windows has introduced a most powerful Single Window Import module. A Real Time Saver!! The new Single Window Import Facility allows you to tag all those document types you wish to import from the source account in one go. There is no need to delete the source Account from the FACT Windows menu, as this check has also been done away with. After import process is over, you may view the complete Import Log report or else, Double-click on the desired document type, within the Import Window to view the selective log report. This feature is currently available for "FACT Windows - Standard Format"

FACT Default User - MANAGER - Re-defined Access Rights Privileges for Administrative Tasks

FACT has brought about a paradigm shift in the role of the Default User Manager (Supervisor) within the FACT Accounting for Windows architecture. The intended functionality is to provide the MANAGER / SUPERVISOR to exercise better control and secure the compliance of the user within the overall security scenario and manage the entire system better.
 
Henceforth, the in-built User ID called MANAGER in FACT Windows shall have Access Rights for Administrative tasks only. As MANAGER, you shall not be allowed to SET Up Masters or undertake Transaction data entry. You can only View Reports or Modify System Configurations and Settings in FACT Windows.

Under the new security scenario, We would recommend that you should create a New User who shall be granted "Default Security Rights Group" through Account / Preferences / User Maintenance to gain access to all modules and their options without any restrictions, whatsoever.

Calculator - An old favourite with FACT Users makes a comeback - Do all Standard calculations and transfer the value to FACT with consummate ease

FACT Windows introduces an all time favorite feature with its users - a native FACT Calculator - simple, easy-to-use interface, which should prove to be absolutely handy in your day-to-day operations. Available to you when you press [SHIFT][F1] anywhere in FACT Windows. The Calculator comes in very handy when you are entering a Voucher or Invoice and you need to do some calculations before you enter the figure. Invoke the Calculator by pressing [SHIFT] [F1] from the field where the amount is to be entered. Do the Calculations. When the value you need is displayed in the Calculator, Press, <Esc> and the figure will automatically be transferred to the field.

IBG (Inter Bank GIRO)*** Module - Introduction of New Features

IBG or Inter-bank GIRO is a worldwide standard for Cashless, Paperless and internet-based electronic payment system. It is a payment system in which the account holder of a bank directs his bank to transfer funds directly from his account to the creditors account named and also notifies the creditor about the transfer. It offers bank customers, be it an individual or a corporation, a secure inter-bank fund transfer system/channel with any IBG participating banks. It enables payments to be made without the need to raise paper documents such as checks, bank drafts, etc.

(i) Undo IBG Entry - Individual payment vouchers that have been processed in FACT Windows using the IBG Module can also be UNDONE, now. A new module captioned Undo IBG has been introduced for this purpose. You may be allowed to select the IBG vouchers individually for reversing the IBG file generation. This feature should come quite handy, as it is quite possible, that after generating the IBG vouchers, some inadvertent mistakes were noticed and these vouchers needs to be recalled.

(ii) IBG Email - Individual payment vouchers that have been processed in FACT Windows using the IBG Module can be emailed to the payee directly from FACT Windows. Currently, the IBG generated Voucher can be emailed once through the IBG Entry module, immediately after the IBG files have been generated. In the new version, FACT Windows has introduced a separate module for "Email IBG Voucher" so that you may email IBG generated Vouchers to the Payee any number of times that you may wish to.

(iii) IBG Log Report - The report shall contain a written account of the IBG vouchers that have been generated for a particular value date. Alternatively, you may also generate a report recording the details of the IBG vouchers that have been UNDONE i.e., reversed, for a particular Value date.

(iv) IBG Bank Detail – Payee - FACT Accounting for Windows provides a very convenient and handy Report that gives you a one shot view of the bank details of IBG Payee. All IBG Payee Bank Details, entered through Masters / IBG Payee, are listed in this Report. The report is available under Ledger / Listing of Masters and provide details of the Payee Name, Contact Person, Bank Code, Bank Name, Address, Fax #, Phone # and E-mail details, etc.

(v) IBG Bank Detail – Customers/Vendors - The Ar / Ap / Listing of Masters / IBG Bank Detail – Customers report provides the Bank Details of an IBG Customer. The report includes Customer Code, Name, and Bank Code along with its name, Branch Code and other related details. Bank Details of IBG Vendor can also be viewed through the newly introduced Report Ar / Ap / Listing of Masters / IBG Bank Detail – Vendors.

*** This module is currently available to Singapore Users who are banking with United Overseas Bank (using their BIBB Service) or the Development Bank of Singapore (using their IDEAL Service). You need to purchase an Activation Code from FACT Software International Pte Ltd, Singapore in order to activate the IBG Module.

Line item insert in Purchase Order - Facility to add a product in between on a Purchase Order - a real time saver during data entry

During data entry, it is quite common that on a Purchase Order containing numerous items, you may require to insert a product (transaction) in between, without disturbing the sequence of other items. This facility comes very handy and a great time saver during data entry.

Account / Preferences / System Controls / Invoice Terms – generate a listing of Purchases / Sales Invoice Terms & GST Codes

The FACT Accounting for Windows, in the current release, has introduced a new listing report – Listing of Invoice Terms - a very handy report to get a complete listing of all the Invoice Terms defined through the Account / Preferences / System Controls / Purchases (& Sales) / Invoice Terms option. A Complete listing of all the GST (or Sales Tax) codes that have been set up through Account / Preferences / System Controls / Miscellaneous option are also available. The Invoice Terms Definition Window has a new button captioned "Print" and clicking this will re-direct the listing to a printer.

Housekeep / Export Data - translates UDFs (User Defined Field) data

The Housekeep / Export Data module has been enhanced in the current release of FACT Windows. Henceforth, the Export data module will translate the Data files to SDF / Delimited Format including the User Defined Field(s) related information defined at Global and Line Level.

Inclusion of BOX 9 in the GST Form5 Report

The Major Exporter Scheme (MES) is designed to alleviate the cash flow of major exporters who have significant imports. Once approved as a MES person, GST will be suspended when you import non-dutiable goods into Singapore. You or your overseas principal can only use this Scheme to import goods or remove goods from a Zero GST warehouse where the goods are owned. When you export the goods, GST will be at 0%.

FACT Windows now provides a more informative GST Form 5 report for GST-registered traders who are under the Major Exporter Scheme. The Report will display the details that are available under BOX 9. Box 9 contains the Total Value of the goods imported under Major Exporter Scheme (MES). You can also view the break-up of the figures displayed in the Taxable Goods Imported under MES. To view the details of the Total Value of MES, GST Codes has to be defined under GST Codes of Account / Preferences / System Controls / Miscellaneous option. The characters, which you enter in the Description field, must be "GST MES" and these characters (GST MES) are not Case-sensitive. Moreover, the GST Term – should be defined as having "zero percentage" and Exempt as "No". This Report is of immense use for GST-registered traders who import goods into Singapore for the main purpose of re-export.

*Feature applies to specific countries only.

Facility to generate Report based on Invoice Date or Due Date in Ar/Ap / Special Reports / Interest / Customers/Vendors

FACT Windows has enhanced Ar/Ap / Special Reports / Interest - Customer and Vendor Reports with the introduction of new fields "Invoice Date" and "Due Date". You can now view the Interest Rates for your Customers and Vendors based on the Invoice Date or Due Date. Select Invoice Date to consider the Invoice Date for Interest calculation and Due Date to consider the Invoice Due Date for Interest calculation.

Account Initials - increased from 3 to 12 characters  - Define data folder with more panache

Keeping in mind, the long file name support provided by Windows, and typical user preferences for defining the data folder in FACT, the FACT Accounting for Windows now supports 12 alphanumeric characters against the "Initials" field during Account Installation. This is a big bonus for existing FACT Windows Users who had a restriction of 3 characters only.

User Group - Login shifted to the System Level - Tighter Security and better control

FACT has brought about a paradigm shift in the way Manager / Supervisor of the System granting specific data access privileges to specific users operating within the FACT Accounting for Windows Multi-User architecture. With the increase in the volume of data and growth in your business operations, the confidentiality and importance of the business data need not be over-emphasized.  Henceforth, the MANAGER may allow / disallow any user selectively by granting or withholding access rights to any Company (Account) installed in FACT Windows. The aftermath of this process is that only those Accounts, which the respective user is entitled to use, are displayed on the Account / Open Window, thereby ensuring increased privacy, robust security and foolproof data management.

Password Configuration - Manager to set the broad contours of the User Password(s)

The intended functionality is to provide the MANAGER / SUPERVISOR to exercise better control and secure the compliance of the user within the overall security scenario and manage the entire system better. Moreover, for the sake of maintaining security and confidentiality of data, the extent to which every user (i.e., every user who may access FACT Windows in your organization) shall be allowed to configure his / her password is also of paramount importance. Last but not the least, the objective is to ensure the data access security system of FACT Windows also conforms to the broad consensus on System Audit specifications as laid out by the IT Auditors from time to time in different countries. 

Keeping this in mind, the FACT Windows has been empowered with a Password Configuration Module, which would allow the user i.e., any person who access FACT Windows, to define the broad contours of the password components as may be required viz Password Minimum length, Password Maximum Length, Password duration, No of unsuccessful Log In attempts allowed etc.

Ratio Analysis - A quantitaive and qualitative tool to analyse your Profit & Loss and Balance Sheet reports  - A ready reckoner of the financial health of your organisation 

Ratios provide very useful tools for the manager to assess the organization by making two basic types of comparisons. First, the analyst can compare a present ratio with past (or expected) ratios for the organization to determine if there has been an improvement or deterioration or no change over time. Second, the ratios of one organization may be compared with similar organizations or with industry averages at the same point in time making sure that "apples are compared with apples and oranges with oranges."  This is a type of "benchmarking" so that one may determine whether the organization is "average" in performance or doing better or worse than others.

FACT Accounting for Windows now provides these vital comparison tools – the most commonly used in business. These are developed by use of the Income Statement and Balance Sheet. Some of these ratios include Current Ratio, Quick / Liquid Ratio, Net Profit Ratio.

New Look Document Numbering Scheme Window - Intelligent Wizard based support and manual facility also available

The Document Numbering Scheme module has been revamped and re-designed with a more appealing and tree-structured. Easy Viewing, convenient editing and better look and feel. Intelligent and Intuitive, Wizard is an automated fast track utility that helps you in setting up a document numbering scheme based on existing schemes for Identical Category and Identical User, document-wise. FACT will guide you in setting up the new scheme step-by step. Select appropriate Category (Drag and Drop, as you may require) from the List. Wizard increments document number and re-set Date Range intelligently. Of Course, the existing facility of manual method is also available.

IBG (Inter Bank GIRO) Module in FACT Windows

IBG or Inter-bank GIRO is a Worldwide standard for Cashless, Paperless and internet-based electronic payment system.  It is a payment system in which the account holder of a bank directs his bank to transfer funds directly from his account to the creditors account named and also notify the creditor about the transfer. It offers bank customers, be it an individual or a corporation, a secure inter-bank fund transfer system/channel with any IBG participating banks. It enables payments to be made without the need to raise paper documents such as checks, bank drafts, etc.  

This is done by sending an electronic file containing the payment instructions to the Bank. The bank then performs the necessary debiting and crediting on the specified Value Date/Dates. Some Banks even provide Business Internet Banking (BIB) Service, which allows you to upload the electronic files containing the payment instructions to the Bank for processing.  

Individual payment vouchers that have been processed in FACT Windows using the IBG Module can also be emailed to the payee directly from FACT Windows.  

This module is currently available to Singapore Users who are banking with United Overseas Bank (using their BIB Service) or the Development Bank of Singapore (using their IDEAL Service). You need to purchase an Activation Code from FACT Software International Pte Ltd, Singapore in order to activate the IBG Module.

PL/BS/CF Layout - Tree-structured, User-friendly and contemporary look

The Profit & Loss / Balance Sheet / Cash Flow Layout has been re-designed for easier Definition, and imparted a Tree-structured design allowing easy drag and drop operations similar to most Windows applications. Easy Viewing, Convenient Editing and Better Presentation.

Line item insert in Many Db/CR entry module - Facility to add transactions in between on a voucher - a real time saver during data entry

During data entry, it is quite common that on a many db/cr voucher containing numerous items, you may require to insert a transaction in between, without disturbing the sequence of other items. There is no need to re-type and re-do the document. This facility comes very handy and a great time saver during data entry. 

Quick Access on Account Open Window - Facility to sort and display the most recently accessed Accounts on the top

At times, when the number of Accounts (Companies) installed on FACT Windows are quite numerous, locating the desired Company on the Account / Open Window can be quite an arduous task. The FACT Windows has provided a new facility that should help you to locate and gain quick access into the most recently accessed Companies.  A new checkbox Display on top the most recently accessed account has been introduced on the Account / Open window, for this purpose. On selecting the newly introduced option, the Account / Open dialog window will automatically sort and display the Companies in order of their most recent usage.

Define multiple Contact(s) for Customer & Vendor – Set one as a default – Managing relationship effectively 

The FACT Accounting for Windows has enhanced the Customer / Vendor Master module with the provision to enter multiple Contact(s) for a customer / vendor.

Moreover, you may also set one of them as default, as may be required. You may also modify the default contact anytime. This is very useful in maintaining effective relationships with your customer/vendor in a large business environment.

New Report - Ar/Ap / MIS Reports / Analysis Purchases (Top 'N' Vendor) – Spot your top Vendors

FACT Windows now unleashes the power of an analytical report to spot your top Vendors along-with graphical tool (Bar Graph, Pie Chart) for comprehensive analysis of your purchases. A new report has been introduced under the Ar/Ap / MIS Reports menu captioned "Analysis Purchases (Top 'N' Vendor)". The report has been made available on both text and graphics report modes. A similar analysis report for Top 'N' Customers is already available.  

How does it work ?

For example, if you key in ‘5’ against “No of Vendors” field, and have already selected Top 'N' in the previous option, then the Report would display the Top 5 Vendors in a descending order, based on their Purchases value. The Vendor - associated with the highest Purchases value - will be shown at the top. If you enter a value, which is higher than the total number of Vendors in the Account, then all the Vendors will be included in the Report.

There is also an option to include / suppress Cash Purchases in the report. Along-with the option to generate detailed report, you may also list those vendors , who do not have any transactions during the period i.e., Dormant Vendors. An option to exclude Purchase Returns has also been provided.

You may also generate a graphical representation of the report – Bar Graph & Pie Chart. The Bar Graph compare Vendors against their Purchases Value using a bar for each Vendor. The Pie Chart displays the Purchases contribution of each Vendor in Proportion to the Percentage of the whole.

Manufacturing (Mfg) & Expiry (Exp) dates applicable to Batch-wise Inventory supports date format - “dd/mm/yy” on Entry modules and display on Inventory / MIS Reports / Batchwise – Expiry Date – Report. Supported on Ledger / Search Wizard  too

Keeping in mind the user requirements, the FACT Accounting for Windows has enhanced the Entry Modules and the respective report modules for Batch-wise Inventory with reference to "Manufacturing (Mfg) & Expiry (Exp)" dates. Henceforth, you may also enter the "day" along-with month and year for the above-mentioned dates i.e, dd/mm/yy. Here, DD indicates Day, MM designates Month and YY implies Year. The Inventory / MIS Reports / Batchwise – Expiry Date – Report has also been enhanced to show the date as entered on the source documents. The Ledger / Search Wizard has also been empowered to locate the source documents so as to return instances with the Mfg & Exp dates as supplied by the user. This feature should be a real boon to those users who deal in perishable items who need to record their Batchwise Inventory manufacturing & expiry dates information to the minutest details.

Inventory / Raw Material Reports / Consumption – to show Avg Rate

FACT Accounting for Windows has rendered the Raw Materials Consumption report more informative. A new option captioned “Show Average Rate” has been introduced on the report definition window. This option shall be available for detailed format in both text and graphics report mode. The Average Rate shall be available for each Item / Product and shall be calculated as follows:

Average Rate = Value / Quantity

This should come handy to determine the cost per unit for products consumed during the manufacturing cycle.

Facility to print “Indent Number” at the Item Level in the Document Designer of Purchase Order

FACT Windows has enhanced the Document Designer to allow you to print the Indent Number on Purchase Order with Indent(s) source document. In order to provide this information, a new field with the caption “Indent Number” has been made available at the Item Level of the Document Designer of Purchase Order. You may custom design your Purchase Order with Indent(s) source document with this field to print the Indent Number that has been selected at the Item Level.

Ar/Ap / Receipts Register – Customers/Vendors – to show Month Total

FACT Accounting for Windows, in the current release has rendered the Ar/Ap / Receipts Register – Customers / Vendors more informative with the introduction of a facility to generate "Month Total". Henceforth, the register sorted by “Date” and with “Show Detail”, will also provide a new option captioned “Month Total” to print a month-wise total of Cash/Bank Receipts for both your Customers and Vendors. This information shall be available in both text and graphics report modes. A very useful report to monitor month-end collections, in order that you may sketch out a plan for your finances in the coming week, fortnight, or month, it is imperative that you should know how much money can you expect to realize from your Debtors during that Period.

Revolutionise your Project Planning with new state of the art FACT Windows Project-wise Purchase tracking tools

FACT Accounting for Windows introduces a powerful in-built analytical tool to help in Project Management. A large component of the Project Budget is Material Purchases. It is extremely important to get buy-in on the budget from the people who will actually perform the purchases. Participation results in having a stake in the project's success and fosters accountability. Budget serves as a control mechanism where actual costs can be compared with and measured to the budget. The budget is often a fairly set parameter in the execution of the project. When a schedule begins to slip, cost is proportionally affected. When project costs begin to escalate, revisit the project plan to determine whether scope, budget, or scheduling needs adjusting. Procurement of materials to execute Projects without time and cost overrun is very vital for its successful completion. Thus, keeping track of the purchases project-wise, is quite an arduous task and purchase managers spend many a sleepless nights on project management. Timely dispatch of raw-materials to the shop floor to keep the production wheel running without any hiccups is a sin qua non for successful and timely execution of the projects. Budgeting helps in an optimum maintenance of raw materials stock and eliminates delay and avoid cost and time over-run.

FACT Accounting for Windows now provides a new module Product Budgets (Projectwise) under Masters / Opening Balances module to enter the budgeted quantity for product purchases project-wise. The Project must be defined using the Document Class Codes along-with the Project Segment Number, which you may wish to designate for this purpose. The choice of the segment for Project definition is of course the user's choice. By default, the Sub ledger Segment would be considered as the Project Segment Number, unless indicated otherwise. While making entries into the module, the system will ask whether the user intends to trigger an Purchase Order alarm for that particular product and have a comparison report of budget vs actual for that product later. Based on the user response, the system will trigger the following new reports. If the same Document Class / Filter has been used for more than one Purchase D/Os, all of these would be collectively considered while computing the Project-Wise budget reports. The Filter acts as a "sieve" to present only the desired project data.

Product Budgets Vs Actual (ProjectWise) - This report available under Inventory / MIS Reports will provide a comparative analysis product-wise and project-wise for comparisons against Budgets to see the actual purchases made against the projected figures (quantities). The percentage variance against the Budget is shown for each product project-wise.

How does the report work?

Budgeted Quantity = Budget quantity entered through Masters / Opening Balances / Product Budgets (Projectwise).

Actual Quantity = A Unique Document Class Code being used as an identifier for each project, and as the same would have been used for more than one purchase delivery orders (D/Os), all of these would be collectively considered while calculating the Actual Quantity for each project.  

Thus the variances from the budgeted quantities project-wise should help the management in taking timely corrective action and foster sound inventory management control. Currently, the report has been made available in Text mode only.

Budget Vs Purchase Order Alarm Screen -  An Effective Tool for Purchase Management  with the help of budgets

While making entries into the Masters / Opening Balances / Product Budgets (Projectwise) module, the system provides an option to indicate whether the user intends to trigger a Purchase Order Alarm Screen (Auto Popup) for that particular product later during Purchase Order entry screen. Based on the user response, the system will trigger an alarm screen (Popup Window) on Purchase Order screen for any instance whereupon the user attempts to enter a figure against Order quantity for any product exceeding the budgeted quantity and would disallow such transaction.

Purchase Order Alarm Screen Trigger - Intelligent Project Purchases Order tracking System

The timely procurement of materials to keep the projects on track and avoid time and cost overrun cannot be under-estimated. Timely and successful execution of Projects involves adherence to time schedule and supply delivery schedules are maintained strictly without any major deviations.

FACT Accounting for Windows has evolved a state of the art, built-in tracking and alarm screen trigger system to monitor the purchase orders and reporting of any deviations their adherence to pre-determined delivery schedules. The system will trigger an alarm on the Purchase Order entry screen if there are any instances of deviations on the delivery schedule from the agreed date of delivery for any of the products.

How does it work?

First of all you need to activate this feature by selecting the "Activate Purchase Order Alarm screen trigger" option through Account / Preferences / System Controls / Stock. Hence-forth, the Purchase Order entry screen module, will prompt for "Expected Date of Delivery" for each product entered on the Purchase Order and you may have to key in the date as agreed upon the Vendor Delivery Schedule. Now onwards, as soon as you access the Purchase Order entry module, the FACT Accounting for Windows, intelligently displays a list of such products (Outstanding Purchase Orders), whose delivery date schedule has failed (i.e., no supplies received from vendor as scheduled) in a Popup window. You may also modify the "Expected Date of Delivery" on the Popup window, so as to effect the revised delivery schedule.

The Manager/ Supervisor of the System should assign access privilege rights to specific users operating within the FACT Accounting for Windows for viewing the  "Alarm" screen trigger. Any user - assigned with "Alarm" rights, shall only view  the alarm screen (Auto Popup window) on the Entry / Purchase Order option.   For instance, you may impose a restriction for those users, who are at a very junior level in the hierarchy, as this involves dealing with sensitive data, and has security implications.  

The Purchase Order Alarm Screen Trigger window (Auto-Popup) shows the following information. All these information are live - as on the Current / System date

<a> Purchase Order - The Outstanding Purchase Order Number
<b> PO Date - Purchase Order Date
<C> Vendor Code -  Vendor Code
<d> Name - Vendor Name
<e> Product Code - Product code
<f> PO Qty - this is the order quantity for the product as entered on the Purchase Order
<g> EDD - Expected Date of Delivery as entered on the Purchase Order
<h> Received Qty* - The Quantity delivered (i.e., received) against the Purchase Order.
<i> Received On* - It denotes date of delivery i.e., Purchase D/O date
<j> Balance PO Qty* - this is the outstanding quantity on the Order i.e., PO Qty - Received Qty
<k> Revised EDD - It is an editable date field to enter the revised delivery date schedule

* This information is relevant for partial shipment cases only.

You may also re-direct the output of the Purchase Order Alarm Screen Trigger window to a printer.

The Purchase Order Alarm Screen Trigger shall be available on respective entry modules as follows -

Entry / Purchases / Orders  

Entry / Purchases / Order with Indent(s)

Entry / Memorandum Entries / Purchases - Orders

Entry / Memorandum Entries / Purchase - Order with Indent(s)

Credit Control – “Activate Credit Days” - Credit Watch on defaulting customer based on the credit period allowed 

Effective Credit Control is a vital part of maintaining a healthy Cash flow in a business organization. Good Credit management runs through the whole business, from sales to the collection of payments. Accounts receivable is responsible for the efficient collection of all income and it involves Credit control and debt management. Thus if a debtor has not paid by the agreed due date(s) then credit control procedures should commence. Most importantly, a business can gauge the credit worthiness of an individual or entity and thus determine whether to extend credit and on what terms.

FACT Accounting for Windows provides yet another important and powerful credit control tool to keep a tab on the customer credit period and debt collection. In addition to the already available Credit Limit check on a customer, the new facility will provide a further check so as to keep a strict watch on the receivables with reference to its maturity (i.e, due date) and trigger appropriate response from the system automatically. Thus Credit control mechanism in FACT has been rendered more comprehensive as it now keeps a credit watch on the defaulting customer who may still be enjoying the benefit of credit limit, as his outstanding may still be within the permissible limits.

This dual check of "Credit Control Limit" and "Activate Credit Days" on the Customer, will henceforth act in conjunction with one another to keep a tight leash on the defaulting customer and allow sound debt management. To activate this feature, a new option "Activate Credit Days" has been introduced on the Account / Preferences / System Controls / Miscellaneous to enable the check. FACT Accounting for Windows, allows you to put a check on the modules related to your Customer by blocking entry, or displaying a warning message when his credit period has been exceeded for any of the outstanding documents. The user may select the Warn, Block or Ignore to impose the kind of check from the field captioned Customer Credit Control. Thus, the Credit Days and Credit Limit check on the customer will act simultaneously and the system will respond appropriately according to whichever condition is encountered earlier. 

New Report - Ar/Ap / MIS Reports / Ageing – Vendors (Agentwise)

FACT Accounting for Windows now unleashes yet another powerful report - Ageing – Vendors (Agentwise). This report is identical to Ageing – Customers (Agentwise), already available in FACT Windows. This Report gives you Agent-wise position of all Documents due to your Vendors. You may select either Invoice - Due Date or the Invoice Date to consider the ageing details. Also the number of Ageing Columns in the Report will depend on the parameters Days and Interval. In case you have selected the “Net Ageing” the last column will show the Net Outstanding Balances of the Vendor as on the date of generating the Ageing Analysis report.

Facility to print Product Quantity Total in the Document Designer of Purchase Return

FACT Windows has enhanced the Document Designer to allow you to print the Product Quantity Total on Purchase Return source documents. In order to provide this information, a new field with the caption “Product Quantity Total” have been introduced in the Document Designer of Purchase Return documents. This field prints the quantity total of those Products that has been returned to your Vendor through the Purchase Return Source Document.
 

Ar/Ap / Sale Registers / Order & Ar / Ap / Purchase Registers / Order   – facility to print “Add’l. Description”

FACT Accounting for Windows, in the current release, provides the facility to print the additional description as entered on the Sale Order and Purchase Order source documents on Ar/Ap / Sale Registers / Order and Ar/Ap / Purchase Registers / Order reports. If you desire to print the Additional Product Description for each Product, you must opt for a ‘Detailed’ Report, and turn on the check box Add’l Description. This feature is available on both, text and graphics report printing modes.

Introduction of “Print” Button on Entry / Inventory Issues  & Finished Goods modules

(i) Issues & Issues Returns

(ii) Finished Goods Received & Returned

FACT Accounting for Windows, in the current release, allows printing the currently displayed documents right from the Entry / Inventory Issues & Finished Goods modules, itself. Thus, if you are viewing the Inventory Issues  (suppose) - one after the other, and wish to print the presently displayed document, then you just need to click the Print button (the one with the conventional image of a Printer) on the respective Entry window (Entry – Inventory Issues – Issues window, in this instance). If you have specified the name of a Disk file in the Account / Printer / Selection module, then the output will be available within the specified Disk file. Else, it will be re-directed to the Printer.

FACT Introduces "Indent" -  a powerful Purchasing and Supply Management Tool  

FACT Accounting for Windows has widened the scope of Purchase module with the introduction of the most powerful tool - "Indent". Provision of adequate and timely supply of material to the Production / Sales Department is of prime importance for carrying out successful business operations as well as for meeting the targets set for completion of various milestones in an organisation. On the other hand, any public procurement will not only have to be made in a fair and transparent manner but will also have to fall in line with the canons of financial propriety. 

This most sought after feature will be a real boon to those who initiate their Purchase procedure with the placing of requisitions (Indents) from the Stores to the Purchase Department. Timely and adequate procurement of raw materials / components is essential for keeping the production cycle unhindered. As such, in a typical business environment, the Indent would be sent to the Stores Department, which will verify its stock at their disposal and accordingly intimate the Purchase Department with their requirements of materials. This is processed by the Purchase Department who in turn will identify the Vendor and strike a better bargain to procure best quality materials be bought at a better price. Finally, the Purchase Order is made out when the Purchase Department vets the Indent.

A new module "Indent" has been made available under the Purchase module. An Indent may be entered with all its Product details. You may also define a Document numbering scheme for this entry module.

A new module - Purchase - Order with Indent(s) - link Indent to Purchase Order

FACT Accounting for Windows offers you a new entry screen under the Purchases module, that has been designed to link Indent to a particular Purchase Order. In case you have received an Indent from your Purchase Department and wish to enter the Purchase Order in pursuance of the Indents, this module has been tailor made for you. On Clicking the "Indent Numbers" tag window, of the Purchase - Order with Indent(s) screen, the system will display a list of all Indents (not been linked to any Purchase Order) entered in FACT. As soon as you select an Indent all the data of the selected one will be copied to the Purchase Order being entered. Once, you save this order, you may execute the delivery and Invoice transactions as usual. 

"Memorandum Document" - available in Purchase - Order with Indent(s)

Memorandum documents are very useful in situations where it is not possible to show a particular transaction in your books of accounts as soon as it is recorded. In the day-to-day operations of the business environment there may arise situations where an authorized person may not be available to sanction an important transaction for a certain period. If the Accountant is aware that the sanctioning of the transaction is a certainty, then he may enter a Memorandum Document for this transaction. This feature has now been made available for Entry / Purchases - Order with Indent(s) module.

Design "Purchases - Indent" through Document Designer

In the new release of FACT Windows, Document Designer has been enhanced to provide the facility of customising your Purchase Indents as is already available for all other source documents in FACT.  Thus you may design the Purchase Indent according to your requirements and print the document through Ar/Ap / Document Printing / Purchase Indent Printing. Currently, this printing has been made available for text mode only.

Incorporation of New Report - Ar/Ap / Purchases Register  / Indent

This Report provides you the details of the Purchase Indents as well as Purchase Order with Indent(s) - entered through the Entry / Purchases / Indent & Entry / Purchases / Order with Indent(s) respectively. The Report is available in both Detailed and Summary formats. The Detailed format shows the transaction details of the Products on Indents along-with the Order with Indent(s) details, which includes Order No, Date and Product ordered quantity. The Summary report shows only the transaction details of the Indents.

Incorporation of New Report - Ar/Ap / Outstanding Documents / Indent

A new report, "Outstanding Documents / Indent" is, now, available, which will be very useful for knowing the Purchase Indent status. The Report provides the Outstanding list of Indents i.e., those indents that have not yet been converted into Purchase Order. It will also list those Indents that have been partially converted into Purchase Orders. This Report may be sorted on Date and Products. Select Date for obtaining a Report to be sorted date-wise. Select Product All for a Report sorted Product-wise for all Products. Select Product Selective for a Report sorted Product-wise for selective Products.

Quarter wise Balance Sheet – A very powerful analytical performance tool to make comparative quarterly analysis

The FACT Accounting for Windows unleashes yet another hugely popular and most powerful financial tool – a snapshot that shows you what a company owns and owes at every quarter of the financial (accounting) period. FACT Accounting for Windows offers you a module to generate the Balance Sheet on a quarterly basis. You are not restricted to just a month-end Balance Sheet, anymore. Each of the Quarter will document the growth or otherwise of the value of the Assets (Cash, Inventory, Property, Accounts Receivable etc) and Liabilities (Accounts Payable, Capital, Long term debt etc) of your organisation. A summary of Company’s assets, liabilities and owners equity on a quarterly basis should provide investors an idea as to what the company owns and owes, as well as the amount invested by the shareholders. The exact accounts on a balance sheet will differ by company and by industry, as there is no one set template that accurately accommodates for difference between different types of businesses. Keeping this in mind, the report will follow the layout that has been defined by the user through Masters / Chart of Accounts /Balance Sheet Layout. Read with the annual balance sheet statement, the Quarter wise Balance Sheet  are built to be used together to present a complete picture of a company’s finances over a period of time and performance appraisal for each quarter.

The report is available on the Graphics mode only and is sensitive to filters. You, may also value Closing Stock before generating    the Balance Sheet. In case, your Balances assumes very larger figures, you can enter a unit to scale down the figures i.e., Base Unit.  

Document Printing of Sales D/O (Delivery Order) with Multiple Orders – prints Global UDF(s) for all linked (Multiple) Sale Orders

Currently, FACT Accounting for Windows while printing any Sale D/O (User Defined Document Design with Global UDFs) that has been linked to multiple Sale Orders, allows the Global User Defined Field (UDF) as entered on the first Sale Order only. Hence-forth, the User Defined Fields (UDF) that has been entered at the Global Level against each of those Sale Orders that have been linked to a Sale D/O can also be printed on the Sale D/O document. Thus, these User Defined Field(s) can also be selected at the Item Level segment and also available under “Special” category (would be shown with a pre-fix of ORD-) of the Document Designer – Sale D/O. As a result, printing of Sale D/O with Multiple Sale Orders has been rendered more comprehensive in its scope and no less informative!! 

Masters / Document Class / Picture – Facility to modify the unused segments

FACT Accounting for Windows in the current version has rendered the Masters / Document Class / Picture module more user-friendly. Henceforth, you may modify any unused picture segments of the Document Class, provided the rightmost segments do not have document class codes defined therein.

Source Documents Entry – Introduction of most powerful Feature “Memorandum Document”  - Yet another First from FACT

FACT Accounting for Windows scores yet another first in the world of business accounting with the introduction of the most powerful tool - “Memo” Documents. This revolutionary and really path-breaking feature will aid to streamline your day-to-day business operations, smoothly. It is also popularly known as Maker Checker system.

Memorandum documents are very useful in situations where it is not possible to show a particular transaction in your books of accounts as soon as it is recorded. In the day-to-day operations of the business environment there may arise situations where an authorized person may not be available to sanction an important transaction for a certain period. If the Accountant is aware that the sanctioning of the transaction is a certainty, then he may enter a Memorandum Document for this transaction.

For activating the Memorandum Entries in FACT Accounting for Windows, You Must check the “Activate Memorandum Entries” option in the Miscellaneous page on the Account - Preferences - System Controls window.

For entering a Memo Document you MUST define an Automatic Document Numbering scheme for your source document. The Document numbering scheme for normal entry module, if any, will be applicable here also for entering the Memo Document. Once the Memo Document is entered in the system it will now be available to the checker for authorization. For authorization, the checker has to Modify the Memo Document that has been entered earlier, and while saving it, FACT Accounting for Windows displays the message: Do you want to commit? Click the Yes button on the message box to save the Memo Document as a normal source document in the system. Once a Memo Document is Committed, the document will cease to exist as a Memo document. After committing the Memo Document, FACT Windows will retain the same document number for the document, which has been committed.

Let us see how this can be implemented for Purchase Invoices in FACT Windows.

The Memorandum (memo) Purchase Invoices are identical to normal Purchase Invoice, and are different to the extent that entries made on them do not affect the General Ledger, Accounts Payable and actual stock position. Later, when the Invoice is sanctioned, this can be committed i.e., converted into actual Purchase Invoice. It can, now, appear as a normal Purchase Invoice, and thereby affect the Purchase Invoice Register and the actual stock position.

FACT Windows does not update the Purchase Invoice Register as is done for the normal Purchase Invoice. Committing a Memo Purchase Invoice will convert it into a normal Purchase Invoice. This action can be done only in the Modify mode.

Currently, this feature has been introduced in the following Entry modules:

Vouchers - One Db/Cr

Vouchers - Many Db/Cr

Vouchers - Journal

Vouchers - Vendor (Payments / Receipts)

Purchase Order

Purchase D/O

Purchase Invoice

Ar / Ap / Outstanding Documents / Introduction of Bar & Line Graphs in Order and Invoice of Customers and Vendors

With the current release, the FACT Windows now packs more power into the Ar / Ap / Outstanding Documents / Orders – Customer / Vendor report and Invoices – Customer / Vendor. Hence–forth you may also view the Outstanding Order Position Product-Wise and Outstanding Invoice Position  Customer-Wise (or Vendor-wise) as a “Line Chart” or “Bar Graph”  - more powerful graphical analytical tools, which helps in production planning and better inventory control. The Graph shall be available only when the Order Outstanding report is sorted on Products All / Products Selective and Invoice Outstanding report is sorted on Customer / Vendor. 

Ledger/ Cash/ Bank Reports / Net Position – Introduction of Bar & Line  Graphs

With the current release, the FACT Windows now packs more power into the Ledger / Cash / Bank Reports / Net Position report. Hence–forth you may also view the Net Position of the Cash / Bank as a “Line Graph” or “Bar Graph”  - more powerful graphical analytical tools, which helps in evaluating the liquidity position of the business organisation over the accounting period. Thus a snapshot of the Net Position of all your cash/bank books combined in one-report helps you in knowing the fund position quicker. 

New Report - Ar / Ap / MIS Reports / Ageing – Vendors in Home Currency

FACT Accounting for Windows now unleashes yet another powerful report - Ageing – Vendors in Home Currency. This report is identical to Ageing – Customers in Home Currency, already available on the FACT. The Report will show the outstanding balances of the Vendor at a specific interval, which will be calculated on the basis of Days, and Interval entered as the report parameters. Also the number of Ageing Columns in the Report will depend on the parameters Days and Interval. In case you have selected the “Net Ageing” the last column will show the Net Outstanding Balances of the Party as on the date of generating the Ageing Analysis report. The salient features of the Detailed Report can be broadly stated as follows:

a.      Equivalent Local Currency figure is available for each Foreign Currency document Amount.

b.     For each type of document (viz., Invoices, Debit Notes, Payments and Credit Notes), the report prints a total for all the Foreign Currency documents. This total is printed, separately, for each Foreign Currency. This report prints the equivalent Amount in Local Currency for each of these figures.

c.      For each Vendor total in Foreign Currency, the corresponding equivalent Local Currency figure is, also displayed.

A Grand Total (at the end of the report) includes a Local Currency equivalent for each Foreign Currency figure.

 “Auto Fill” facility for Product “Serial Numbers” through Purchase Entries and Finished Goods Received

FACT Windows has introduced yet another most sought after and intelligent facility that should come absolutely handy while making stock transactions using the Serial Number Tracking feature. All of you, who allocate individual Serial Numbers in a sequence for your Items/Products, will reap real benefit from this feature. After you have specified the Product quantity, the Serial Numbers window appears on your screen automatically. If you wish to allocate individual Serial Numbers for your Products (so that you can later track the transaction details of your Products by means of the Serial Number allocated), the Serial Number(s) are entered on the Serial Number dialog window. Hence-forth all you have to do is to enter the first serial number on the Serial Number Dialog Window for the Item / Product and on selecting the Auto Refill Below button, FACT Windows will automatically assign the Serial Numbers in a sequence for the specified product quantity on the document. This auto fill of Product Serial Numbers has been provided on Purchases and Finished Goods Received modules. A Real Time Saver and No More Errors. 

Print the Purchase General Ledger Code mapped to a Product on Purchase Invoice

The FACT Accounting for Windows has enhanced the Document Designer to allow you to print the Purchase General Ledger Code that has been individually mapped to the Product through Masters / Items / Products, on the Purchase Invoice. In order to provide this facility, two new fields – Product Purchase GL Code and Product Purchase GL Desc have been introduced at the Item Level segment of the Document Designer for Purchase Invoice documents.

Ar/ Ap/ Sale Registers / Order & Ar / Ap / Purchase Registers / Order   – facility to print “Total Quantity”

FACT Accounting for Windows, in the current release, provides the facility to generate Order-wise total quantity and also a grand total for “Quantity” column on Ar/Ap / Sale Registers / Order and Ar/Ap / Purchase Registers / Order reports. This is basically, a kind of hash (#) total that may be required in certain kind of business transactions. Say, an Order has been raised with four different kinds of Products (at the Item level) with respective quantity figures. Selecting this option will show the (sum) total quantity of all the four products on the Order in the Sale / Purchase Register.

Print the “Quantity Delivered So Far” and “Total Quantity Delivered So Far” in Sale DO & Sale Invoice

The FACT Accounting for Windows has enhanced the Document Designer to allow you to print the “Quantity Delivered So Far” and “Total Quantity Delivered So Far” on Sale D/O and Sale Invoice source documents. In order to provide this information, two new fields with these caption names have been introduced at the Item Level segment of the Document Designer for Sale D/O and Sale Invoice documents. Both these fields are Date and Time Sensitive. The FACT Accounting for Windows brings Real Time Computing Power in calculation of this quantity information. This information could prove to be very handy to track pending deliveries when you are executing Sale Orders with multiple shipments. 

Entry / Sales / Invoice – User-friendly facility to delete unwanted Products (Qty, Rate and Amount are all zero) carried forward from the Sale Invoice Template

It has been observed some-times that the user who has invoked a Sale Invoice template containing numerous Products into an actual Invoice, may not need all of them for the sake of invoicing. Say, he may require only 5 of the 100 products that have been defined through the Template (Sale Invoice) on the Sale Invoice. What to do?  FACT Windows has introduced an intelligent check to take care of this rather ticklish thing. Henceforth, while saving a Sale Invoice, if there is any instance of Products entered with quantity, rate and amount as Zero, a user-friendly message will be displayed. Further more, you may exercise the choice of keeping such Products or removing such Products from the Invoice before saving it. Based upon user choice, the system will either retain such Products or else remove them in one go, from the Sale Invoice.

Ar / Ap / Debit Note Register – Customer / Vendor - local currency equivalent figures for foreign currency transactions

FACT Windows has packed more information into the Ar / Ap / Debit Note Register – Customer / Vendor report now. Hence –forth, the register will also show the local (base) currency equivalents for the foreign currency transactions rendering it more informative.

Document Printing of Sale Invoice with Multiple D/Os – prints Global UDF(s) for all linked (Multiple) Sale D/Os

Currently, FACT Accounting for Windows while printing any Sale Invoice (User Defined Document Design with Global UDFs) that has been linked to multiple Sale D/Os, allows the Global User Defined Field (UDF) as entered on the first Sale D/O only. Hence- forth, the User Defined Fields (UDF) that has been entered at the Global Level against each of those Sale D/Os that have been linked to a Sale Invoice can also be printed on the Sale Invoice document. Thus, the same User Defined Field as already available to the user can also be selected at the Item Level segment under “Special” category (would be shown with a pre-fix of CHAL-) of the Document Designer – Sale Invoice for printing of such global UDFs on the Sale invoice. Thus printing of Sale Invoice with Multiple Sale D/Os has been rendered more comprehensive in its scope and no less informative!!

Ar / Ap / Credit Note Register / Sale Returns & Ar / Ap / Debit Note Register / Purchase Returns  – Reference Invoice Date available now

The FACT Accounting for Windows, in the current release, has rendered the Ar / Ap / Credit Note Register / Sale Returns and Ar / Ap / Debit Note Register / Purchase Returns more informative. Now, the Reference Invoice Date is also shown along-with the Reference Invoice Number for Sales and Purchases Return documents. As usual, this additional information is available on Text and Graphics Mode reports.

Account / Special / Document Designer – Introduction of two New fields related to “Product Quantity Total” and “Double Quantity Total” on Inventory Issues

With the new version of FACT Windows, it is possible to print the “Product Quantity Total” and “Double Quantity Total” on the Inventory Issues Voucher. You may wish to print the total (i.e summation) of the quantity for all products that have been entered on an Issue Voucher to make it more informative. Moreover, if you may desire, the double quantity total can also be printed on the document. The Account / Special / Document Designer has been empowered and these new fields can be placed on the Issue Voucher document design to make use of this facility. 

Introduction of Ledger / MIS Reports / Merged Accounts / Profit & Loss – Tabular and Balance Sheet – Tabular reports in Graphics Mode

FACT Windows now unleashes the power of graphical mode of report with its attendant benefits to Ledger / MIS Reports / Merged Accounts / Profit & Loss – Tabular and Balance Sheet – Tabular reports.  The Graphics Report design format allows you to export the report in various formats, such as MS-Word (.DOC), MS-EXCEL (.XLS) etc. Last but not the least, you may export the report output to easy to use PDF (Portable Document Format) from the report window. The Groups, Subgroups and General Ledger Accounts are shown in the left column, and the Company Names are displayed on the top row. Individual Balances of each Group, Subgroup and General Ledger Account of the Companies are shown in the tabular format with totals at every level. Enjoy the awesome power of merged reports in Graphics mode now. 

Ar/Ap / Salesman Commission Statement – to consider Invoice Terms and Sale Returns too

FACT Windows provides the Ar/Ap / MIS Reports / Salesman Commission Statement to keep track of the total amount payable to each of your Agents based on the Sales Transactions. Hence–forth, the report shall provide you with an option to obtain details of the Commission Amount considering the Invoice Terms and Sale Returns also. Currently, this facility is available on the text mode only.  

Inventory / Transfer of Stock - an option introduced to display the Hash Total (#) of Stock Quantity

The Inventory / Transfer of Stock now comes with an option captioned “Print Totals” to display the hash total (#) of the Received and Delivered Quantity and the Amount of the Products. Thus the user has been given a choice whether to include the hash total or not in the report. This option will be available both in Text and Graphics Mode.

Ar/Ap / Outstanding Documents / Orders – view Product Rates

FACT Windows now provides the facility to view / print the Product Rates on Ar / Ap / Outstanding Documents / Orders – Customers / Vendors. The Report sorted on Order Number–Wise will show the Rate on screen too. For all other Sorts, the Product Rate can be obtained on printer reports only.  Thus with this enhancement the Report comes very handy in Sale Order tracking and managing deliveries.

Ar / Ap / Nepal VAT Reports* available in Graphics Mode

Now FACT Windows brings the most powerful Graphics mode report interface to the Nepal VAT Reports. With this facility it is possible to generate VAT Reports in your native Windows environment, and export the output to other file formats, viz MS Excel, MS Word, PDF etc. Further analysis and presentations becomes easier. This feature has been made available in VAT Sale Register, VAT Purchase Register, VAT Debit Note Register, VAT Credit Note Register, VAT Register, VAT Annexure 10.

* Applicable for Nepal Users Only

Ar / Ap / MIS Reports / Top Vendors By Purchase Value – to show (i) Dormant Vendors (ii) Purchases Value with Invoice Details or as Invoice Gross Amount

The FACT Accounting for Windows has rendered the Ar / Ap / MIS Reports / Top Vendors By Purchase Value more comprehensive in its scope similar to Top Customers by Sales Value. Hence – forth you may also generate the report with Dormant Vendors to include the Vendors, who do not have any transactions during the reporting period. Similarly, you may opt for report summary based on Purchases Value, or else to include Invoice details for reporting up to the last level. Again, opt for Invoice Gross Amount to generate a report based on gross value of Purchase Invoices. As usual, these power-packed information details are available on both, Text and Graphics Mode reports.

“Additional Production” description window on Sale / Purchase entry screen will accept 50 characters

FACT Windows has empowered the Additional Description Window on Purchase / Sale entry screens. Currently, the description window accepts only 40 characters on each row. Hence- forth, the additional description window will accept 50 characters on each row, rendering it more user-friendly and better look and feel .

Ar/Ap/MIS Reports / Ageing – Customers (Vendors) with “Six Columns” now available in Graphics Mode also 

FACT Windows now introduces the Ageing – Customers (Vendors) with “Six Column” in Graphics mode too. Earlier this facility was available on the Text Mode only. Hence- forth, you may generate a “six-column” staggered Total Report in graphics mode too with all its attendant benefits.

Sorting on “Currency” available on Customer (Vendor) - Receipts / Payments vouchers Help Window

In the current release of FACT Windows, the Help Window of the Customer (Vendor) Receipts / Payments Vouchers has been rendered more  user-friendly. Hence- forth, you may sort the vouchers Currency-wise on the Help Window to help you in locating the voucher of the desired currency straight-a- way.

Ar/Ap / Listing of Master / Customers and Vendors now displays TIN, TAN, Excise R/C No and Service Tax No(*)

The Ar/Ap / Listing of Master / Customers and Vendors report has been enhanced and made more informative. The detailed Report of Customer and Vendor listing will now onwards display TIN (Tax Payer’s Identification Number), TAN (Tax Deduction Account Number), Excise R/C No and Service Tax No of your Customers and Vendors respectively. With these information you can get the details of your Customers and Vendors in a compact form at one glance, thus making the report more comprehensive.

* Applicable for Indian users only

Ar / Ap / Document Printing / Sale Invoices – Customer’s “CST No” and “SST No” printed * on graphics design

In the current release of FACT Windows, keeping in mind the requirements of Taxation Authorities, the Sale Invoice printing in Graphics design has been rendered more informative. The Customer’s CST No and SST No will also be printed on the Sale Invoices.  

* - Applicable for Indian Users (State of Delhi only)

Ar/Ap / Outstanding Documents / Invoice – Vendors now displays Party Invoice No on Screen too

The Ar/Ap / Outstanding Documents / Invoice – Vendor report has been enhanced and made more informative. Prior to this enhancement the report used to show the Party Invoice Number in Printer only. Henceforth, the non-detailed report when generated on Screen will also display the Party Invoice Number. This makes the output on Screen more comprehensive. This information will also be available in Graphics Mode Report when sorted on Vendors.

Most Powerful Document Class - Define 15 characters & 15 Segments now - Fire your imagination and helps take off on your own: 

The Document Class is one of the most powerful and hugely popular feature of FACT Windows. It helps you maintain subledgers, branches, multiple depots and much more. The Document Class is used to classify Vouchers, Purchase Orders, Delivery Orders, Invoices and Receipts for the different Cost Centers, Divisions, Departments or Employees in your organisation. You may then, generate all your Reports filtered on the Document Class, generating reports for a Division, Department or Employee or even a combination of these. If you can identify your Control Points of your business, and how does it affect your Company in particular, then you will be able to exploit this feature well. As our users would vouch as they explore working in FACT Windows, they have always discovered newer ways to use this Document Class to get more than what they had expected. 

The empowered Document Class is a fifteen-character field available on every Source Documents (like, Vouchers, Purchase Orders, Delivery Orders, Invoices, Debit Notes, Issue Vouchers, Stock Transfers etc.). Further, you can break the Document Class upto a maximum of 15 Segments (i.e., Pictures). This means, effectively, you have fifteen sets of Codes within one Consolidated field. You may set up the 15 Segments into any combination. By breaking up the Document Class into 15 Pictures, you may denote each of them for different reporting functions. The scope for implementing sub-ledger formats through Document Class has become manifold. Control your Car Running Expense, Implement Depreciation Accounting, Manage Partner's Capital, Warehouse-wise Inventory etc. Enjoy the freedom of defining any of the segments as your desired sub-ledger segment.

There is no unique way to implement Document Class in the best manner and in the most effective manner. The scope and implementation of the document class defies our imagination at times. Do not hesitate to experiment with Document Class Codes. In reality, experimentation is the only way by which you can exploit the power of Document Class to the brim. And, if you find novel ways of using this feature, please let us know about them, other users of FACT Windows will be thrilled!. 

Consequently, the Filter setting for Reports has also been enhanced. Setting Filters can be of great help during Audit Times in answering queries. There is an additional factor, which plays a crucial role in determining the need to apply Filters in Real-Time Accounting. It is rather difficult to keep the Document Class Codes in your memory. To get rid of this problem, FACT Windows allows you to pre-define your Document Class Filters, and simultaneously, to assign definite Headings to them. Enjoy and make effective use of the powerful document class and view the reports with elan. 

Revenue Expenditure Graph – A Powerful Financial tool for Income /Expenditure analysis:

FACT Windows has unleashed a powerful analytical tool – Revenue Expenditure Graph under Ledger / MIS Reports to study the impact of the Income (Revenue) / Expenditure heads over an accounting period (as a cumulative total for calendar months). The pictorial representation of the revenue / expenditure indicating the pattern of activity over a period of time compared with the base period value aids the management in financial planning and expenditure control. The Graph would help in identifying control points of your business and how does it affect your profitability. The Graph may be generated in either of the two formats - (i) Bar Chart (ii) Line Chart. The Graph can be generated for

(i) Individual Revenue / Expenditure (General Ledger Codes)

(ii) Only Revenue Items (Income Group Type)

(iii) Only Expenditure Items (Expenditure Group Type)

Along-with the Graphs, a report is also available indicating the Revenue / Expenditure cumulative totals for the report period. This budgeting tool helps the financial analysts in revenue forecasting and expenditure budgets.

Inventory / MIS Reports / Re-Order Status –Get “Recommended Quantity":

FACT Windows has empowered the Inventory / MIS Reports / Re-Order Status rendering it more informative and more powerful. Now, it provides a very vital information on Inventory Management - Recommended Quantity* on the report. This will help the Purchase Department in your organisation in placing the Optimum Purchase Order quantity entailing huge saving of cost and less pressure on working capital requirements.  Additionally, the Sale Order information will also be available on the report. You may obtain this information in both text and graphics mode.

*Recommended Quantity = Reorder Level – ((Current Stock + Purchase Order) – Sale Order)  + Reorder Quantity

FACT Windows Unleashes the power of Printing Nepal “Miti” Calendar dates on all source  documents across FACT:  

In our attempt to take FACT closer to the business organisations in Nepal, FACT Windows unleashes the ease and power of printing of  native Nepalese calendar “Miti” Dates on all source documents across the system. What does this means! Enter date in “Miti” format in Vouchers, Journals, Sale, Purchase entries and many more. Now, print these source documents with the Nepal Miti Date format. We strongly believe in providing our Customers with value-added features that should make their day-to-day accounting a real pleasurable experience. In our constant effort to reach out to our esteemed users, we have put in place a strong feedback mechanism that keeps round-the-clock contact with our users worldwide. After talking to our users in Nepal and from our own feedback, we have seen that the demand for Nepal “Miti” calendar support is quite widespread amongst all business organisations for their day to day accounting needs. Currently, FACT Window supports Nepal “Miti” date in Entry Module and reports only. Thus, with the availability of the Nepal “Miti” date printing facility in all source document printing modules, our users in Nepal should enjoy the ease and real power of the native Nepalese calendar for their entire business needs in FACT Windows. For those unfamiliar with this feature, we would like to state that the Nepal “Miti” calendar facility is available on packs sold in Nepal only. 

Inventory / MIS Reports / Stock Status Report with Outstanding Orders – A new report available:

The FACT Windows now introduces a new report “Stock Status Report with Outstanding Orders” under the Inventory / MIS Reports, that will consider the outstanding sale orders while calculating the current stock on hand position. This report will come very handy to determine the actual stock position as sale order once accepted, you may decide to earmark the stock for executing those sale orders. This will also ensure that your stock position never goes out of hand while executing huge sale orders.

Print Pre-designed Sale VAT Invoices *** – A new VAT Ready tailor-made Invoice available:

The FACT Windows now introduces a new Pre-designed VAT Invoice in the new version. This Invoice captioned “TAX INVOICE” incorporating your TIN Number and the Customer VAT TIN Number, will be available for printing, provided you have selected the option “ Use Graphics Design” through Accounts / Preferences / Document Printing. The Graphics Report design format allows you to export the Invoice in various formats, such as MS-Word (.DOC), MS-EXCEL (.XLS) etc. Now, onwards you may export the output to easy to use PDF (Portable Document Format) from the report window. You may also Print- Preview the VAT Sale Invoice.  

Moreover, you have the choice of printing the VAT Sale Invoices with your own company logo or else, you may print without putting the logo on the invoice. As usual, this facility is available on both – ONLINE and OFFLINE Printing options.

*** - Feature available on Indian Packs Only

Account / Special / Document Designer – Introduction of New fields related to Account – Other Information:

With the new version of FACT Windows, now, it is possible to print the “Account – Other Info” details on all source documents. You may wish to print your company’s Phone No, Fax No, Website / URL Address, Email etc on the source documents to make it more informative. You may enter all these information relating to the Installed Accounts from the Account Installation menu by clicking on the “Other Info button”. The Account / Special / Document Designer has provided the following fields at the header level that you may incorporate in your source documents –

(i)                Account Website / URL

(ii)               Account Phone

(iii)             Account Fax

(iv)            Account Email

(v)              Account ROC No *

(vi)            Account GST Reg No *

* - Applicable For Singapore Only

Ar / Ap / MIS Reports / Ageing – (Customers) Debtors in Home Currency – now available in Graphics Mode & facility to specify the amount limit:

FACT Windows now unleashes the power of graphical mode of report with its attendant benefits to Ar / Ap / MIS Reports / Ageing – Customers (Debtors) in Home Currency. Earlier, this report could be generated in Text Mode only. This Report is identical to the “Ageing’ Customers Report and provides (a) the Equivalent Local Currency figure for each Foreign Currency document Amount. (b) For each type of document (viz., Invoices, Debit Notes, Payments, Credit Notes and Receipts), the report prints a total for all the Foreign Currency documents. This total is printed, separately, for each Foreign Currency. This report prints the equivalent Amount in Local Currency for each of these figures. (c) For each Customer total in Foreign Currency, the corresponding equivalent Local Currency figure is, also, displayed. (d) A Grand Total (at the end of the report) includes a Local Currency equivalent for each Foreign Currency figure.

The Graphics Report design format allows you to export the report in various formats, such as MS-Word (.DOC), MS-EXCEL (.XLS) etc. Now, onwards you may export the output to easy to use PDF (Portable Document Format) from the report window. You may also Print-Preview the report. You may also generate the report to a maximum of 5 intervals.  

A new option “Exceeding” to enter the amount in excess of which the Report is desired has been introduced on both Text and Graphics Mode. In other words, a figure in this field indicates that only those documents – exceeding the one mentioned in this field will be reported.

Ar / Ap / MIS Reports / Analysis – Sales (Top ‘N’ Customer / Top ‘N’ Product / Top ‘N’ Agent) – View the output on “Pie Chart”:

FACT Windows now unleashes the awesome power of graphical mode of report with the introduction of “Pie Chart” on Ar / Ap / MIS Reports / Analysis – Sales (Top ‘N’ Customer / Top ‘N’ Product / Top ‘ N’ Agent) reports. This Pictorial representation (circular chart divided into triangular areas proportional to the percentages of the whole) is the most widely used graphical tool that helps to illustrate the quantitative relationships better and easier. Find out your best selling product, your best customer and your power agent viewing the Pie Chart. Earlier, the graphical representation was available in Bar Chart only.

Inventory / Finished Goods Register / Received & Finished Goods / Returned – Availability of Sorting on “Products” and “Groups”:

FACT Windows has empowered the Inventory / Finished Goods Register / Received and Finished Goods Returned Register, rendering it more informative and more purposeful. Two new Sort options – “Products” and “Groups” are now available for further analysis. If you select Group, the Report will be displayed in a Group-wise and Product-wise format. Similarly, Select Products – All to generate a Report for all your Products. Select Products – Selective to generate a Report for certain Products only.

Inventory / Issues Register / Issued and Returned - Sorting on “Product” and “Group” introduced:

FACT Windows now provides the facility to sort Issues Register / Issued and Returned Reports Product-wise and Group-wise. With the introduction of this enhancement you can now obtain Issue Registers for selective Products or for all Products by selecting “Product - Selective” or “Product - All” respectively. This facility is available on both, Text and Graphics mode.

Ledger / Trial Balance / Date To Date  - “Alt GL Code” on Text Mode and “Show Net of Db-Cr” on graphics mode - available now:

FACT Windows now has enhanced the Ledger / Trial Balance / Date To Date report in both Text & Graphics Mode. In Text Mode, now it is possible to generate the report with Alternate GL Code info. This facility was earlier available on the graphics mode only.  

In Graphics mode, the option “Show Net of Db-Cr” to display the Net Balance of Debit and Credit figures (i.e, the break-up of the Debit and Credit figures in the period of report generation is not shown separately) under the PERIOD column for each General Ledger Code, has been introduced. This option was earlier available on Text Mode only.

Entry / Sales / Return & Entry / Purchases / Return will display Agent Name:

FACT Windows now provides the facility to view the Agent Code and Agent Name on the Sale and Purchase Return entry screens. Hence-forth the Purchase & Sale Returns entry screen will also display the corresponding Agent Code and Name for the Customer / Vendor that has been entered on the Purchase Return / Sale Return documents.

Ar / Ap / Party Ledger / Customer (Vendor) – select “Super Details” from the screen report window:

FACT Windows now has enhanced the Ar / Ap / Party Ledger / Customer (Vendor) - screen report window so that you may select the "Super Details" (to show the Product details in case of the Invoices, General Ledger, Advance and Note details for the Receipt/Payment Vouchers, and General Ledger Account details when reporting the Debit and Credit Notes) from the report screen itself without having to quit the report screen. An absolute time saver !!

Ledger / General Ledger / Normal – toggle between “Detail” and “Summary“ format from the screen report window:

FACT Windows now has enhanced the Ledger / General Ledger / Normal report. In Text Mode, now it is possible to toggle between the “Detailed” and “Summary” formats from the screen report window itself. You may switch between the two formats seamlessly from the report screen window with the click of a button.

Ledger /Cash / Bank Reports / Bank Reconciliation List  – print narration:

FACT Windows has enhanced the Ledger / Cash / Bank Reports / Bank Reconciliation List. A new option ”Print Narration” has been introduced on the report definition window that will print the narration that has been entered on Vouchers (One Db / Cr, Many Db / Cr, Customer and Vendor). This facility is available on text and graphics mode.

Ar / Ap / MIS Reports / Sale / Purchase Order Position – Print Order Rate:

The Ar / Ap / MIS Reports / Sale / Purchase Order Position has been made more informative. Now, you may also print the Sale / Purchase “Order Rate” details on the reports. The intelligent retention of last defined parameter settings of the report definition window during the same session and as well as the “Customer” option will hence-forth display the sorts (Selective / All) in a button format to help in swifter selection of the desired option.

‘Opening Credit Notes‘ import available in Housekeep / Import Data / Journals – Credit Note:

FACT Accounting for Windows has now been empowered and allows import of Opening Credit Notes along with the documents pertaining to current accounting period. The system will display a message asking for user confirmation whether he wishes to import opening Credit Notes. Selecting ‘YES’ in the message will import the Opening Credit Notes. 

 

New Features - Version 18.x

Enjoy the power of Document Printing in Graphics Mode 


The long wait is finally over!! FACT Accounting for Windows now introduces an extremely user-friendly document printing format in a native windows environment. Hence-forth, the user will have an option for printing of the source documents (pre-defined formats supplied with the pack) in graphics mode. You may print the Company logo too on the source document. With this feature you may now be able to print the source documents on all the latest generation of printer models seamlessly. However, the user may still print these documents on the text mode also, as earlier. Currently, this feature is available for the following source documents -

Vouchers
Journals
Receipts - Customers
Payments - Customers
Receipts - Vendors
Payments - Vendors
Sales - D/O (Challan)
Sales - Invoice (Bill)
Purchase - Order
Statement of Account - Customer / Vendor 

More Powerful graphics Mode reports - Export to PDF 


FACT Windows packs more power into the graphics mode reports. The Graphics Report allows you to export any Report in various formats, such as MS-Word (.DOC), MS-EXCEL (.XLS) and Crystal Reports (.RPT) format. Now, onwards you may export the output to easy to use PDF (Portable Document Format) from the report window. All Graphics Mode reports and source document printing will henceforth allow the output to be extracted to PDF. Invented by Adobe, Portable Document Format (PDF) is the published specification used by standards bodies around the world for more secure, reliable electronic document distribution and exchange.

Adobe® PDF has been adopted by enterprises, educators, and governments around the world to streamline document exchange, increase productivity, and reduce reliance on paper. Thus you may preserve the look and integrity of your original documents in PDF. Adobe PDF files look exactly like original documents and preserve the fonts, images, graphics, and layout of any source file - regardless of the application and platform used to create it. Share the documents with anyone. Adobe PDF files have full text search features for locating words, bookmarks, and data fields in reports. No extra entry, No Error, and certainly, Huge Time Savings!! 

Empowered Security Rights Grouping - Provide data access privileges at the Report Level 


The Account – System – Security Rights Grouping module has been empowered so that the Report Modules can now be brought under the ambit of a more elaborate User Rights / Menu Setup. The typical data access privileges to specific users operating within the FACT Accounting for Windows that may be assigned are to View the Report, to Print the Report and to Export the Graphics Mode output. For instance, you may allow Viewing of the Sale Delivery Orders Report only, while restricting any access to its printing and or exporting the report in Graphics Mode. Once set up, this mechanism will not allow any User - belonging to the User Group being defined - to print and export the Sale Delivery Order Reports. The User will only have rights to view the Report. Thus, FACT Accounting for Windows has strengthened the Security Rights Group module so that it is possible to maintain a strict leash over the reports module.

Import Module - GUI LOOK and more user-friendly 


The Housekeep / Import Module in FACT Windows has been re-designed with an extremely user-friendly interface in a native Windows environment. The Graphical User Interface makes it extremely easy for you to navigate across the menu windows as well as the fields within the windows. And, what's more, if you are not GUI-savvy, we provide you with a combination of keyboard shortcuts to move the focus from one field to the other. Soothing colors, navigational tool tips together contribute towards an environment, which matches users' expectations. You will simply love to work in the new Import module of FACT Accounting for Windows. 

Document Designer - Create separate designs for Customer Receipts and Customer Payments, Vendor Payments and Vendor Receipts 


Till now, in FACT Windows you were allowed to create one common design for the Receipts / Payments - Customers and, similarly for Receipts / Payments - Vendors. With the new version, FACT Windows now, allows you to customise separate designs for Customer Receipts and Customer Payments. On the Vendor side too, you may create different designs for Vendor Payment and Vendor Receipts through the Document Designer module. This flexibility may come very handy as some of the Customer and Vendor information may not be repetitive between these two kind of documents. 

Document Numbering - Create separate number schemes for Customer Receipts and Customer Payments, Vendor Payments and Vendor Receipts 


Document Numbering in FACT Windows allows you to define more than one numbering scheme for each document. Using Auto Document Numbering, you may set up all your Source documents to be numbered automatically. FACT Windows now provides the flexibility of designing a separate numbering scheme for Customer Receipts and Customer Payments. Similarly, you may set up a different numbering scheme for Vendor Payments and Vendor Receipts. This provides enough scope to set up an elaborate document number range for these documents. 

DVAT 30 & DVAT 31 Forms for DELHI VAT *** 


Under the new VAT regulations, while there is no special requirement for books under VAT, however, the dealer has to maintain details of Purchase and Sale. Two powerful VAT Reports -

Form DVAT 30 & Form DVAT 31 (Vide Rule 42 of the Delhi Value Added Tax Rules, 2005) are available in the new version. Both these reports have been designed to show all the statutory information relating to Purchases & Sales respectively as specified by Department of Value Added Tax, Government of NCT of Delhi.

The Purchase / Inward Branch transfer Register (under Form DVAT 30) with a break-up of -

(i) Purchases not eligible for credit input tax (includes Import from outside India, Inter-state purchases or stock transfers, Purchases from exempted units and Total Purchases)

(ii)Purchases eligible for credit input tax (includes Local Purchases, Rate of tax, Input Tax Paid, Total purchase including tax)

Similarly, the Sales / outward Branch Transfer Register (under Form DVAT 31) with a break-up of - 

(i) Exports Out of India

(ii) Inter-State Sales

(iii) Local Sales 

*** Feature available in Indian Packs (for Delhi Users only) 

FACT Windows introduces the power of Nepal “Miti” Calendar in all entry modules across FACT 


In our attempt to take FACT closer to the business organisations in Nepal, FACT Windows unleashes the ease and power of native Nepalese calendar “Miti” in all entry modules across the system. What does this means! Enter date in “Miti” format in Vouchers, Journals, Sale, Purchase entries and many more. We strongly believe in providing our Customers with value-added features that should make their day-to-day accounting a real pleasurable experience. In our constant effort to reach out to our esteemed users, we have put in place a strong feedback mechanism that keeps round-the-clock contact with our users worldwide. After talking to our users in Nepal and from our own feedback, we have seen that the demand for Nepal “Miti” calendar support in entry modules is quite widespread amongst all business organisations for their day to day accounting needs. Currently, FACT Window supports Nepal “Miti” date in reports only. Thus, with the availability of the Nepal “Miti” date facility in entry modules, our users in Nepal should enjoy the ease and real power of the native Nepalese calendar for their entire business needs in FACT Windows. For those unfamiliar with this feature, we would like to state that the Nepal “Miti” calendar facility is available on packs sold in Nepal only. 

Account / Special / Document Designer enhanced for Sale Invoices and Sale Returns 


In keeping with the announcement of the Government of Singapore some time back, the users are required to print the GST Amount on their tax invoices in Singapore Dollars along-with the exchange rate. The Document Designer for Sale Invoices and Sale Returns were enhanced to allow the user to print the Singapore dollar conversion rate also on the respective documents, to meet the new statutory requirements as mandated by the Singapore Tax authorities. These and other related fields shall be available only on those packs whose country of installation is Singapore and further, the account has been maintained with a Base Currency other than Singapore Dollar (S$). The calculation method for Singapore dollar exchange rate has been made more accurate in this new version. 

New field introduced in Account / Special / Document Designer – “Invoice Amount without VAT” available on Sale Invoice & Sale Returns 


The FACT Accounting for Windows now introduces a new field Invoice Amount without VAT in Sale Invoice and Sale Return document designs. Thus, you may select this field to print the Invoice Amount without VAT, in Sale Invoices and Sale Returns through Accounts / Special / Document Designer. Let us consider an example. Say, a VAT Invoice has been entered with “Basic” as S$104 ( Price Inclusive of VAT) and VAT% as 4, the field will return a value of S$100. 

Introduction of “Outstanding Documents Only” facility in graphics mode of Ar / Ap / Special Reports / Statement of Account / Customer (Or Vendor) 


FACT Accounting for Windows now provides the facility to print “Outstanding Documents Only” in Ar/Ap / Special Reports / Statement of Account / Customer (Or Vendor) in graphics mode also. On selection this option, FACT Windows will display the outstanding documents only. Earlier, this feature was available on the text mode only. 

Power your search by freedom of choice - Ledger / Search Wizard – New Search Criteria “Exact Match” available 


The Search Wizard powered by AutoComplete, the new Intellitype Technology is yet another match winner from FACT Accounting for Windows. The New Version of FACT Accounting for Windows now introduces a new search criteria “Exact Match” in Ledger / Search Wizard tool to narrow down your search domain. A new checkbox “Exact Match” is available on the search wizard window. Henceforth with this advanced search facility it is possible to narrow down your search on exact description of the search string. In other words, the search wizard will locate the information within the accounting package and display only those instances that exactly match with the search string. This may come very handy when you wish the Search Results are specific and to the point. Thus you may be able to restrict the search domain considerably and it also aids in quicker retrieval of desired information. Let us see how it works! Searching on a data (Tom, Tommy, Tomato etc) with “Exact Match” as “Tom” would return the search result as “Tom” only as Tommy and Tomato are different from pattern search. 

Ar / Ap / MIS Reports / Analysis – Sales (Top ‘N’ Customers) Or ( Top ‘N’ Agents) Or (Top ‘N’ Products) to show Dormant (Customer or Agent or Product) transaction date 


The Ar/Ap / MIS Reports / Analysis – Sales (Top ‘ N’ Customers) Or ( Top ‘N’ Agents) Or ( Top ‘ N’ Products) will hence-forth also show the dormant (Customer or Agent or Product)’s last transaction date. On selection of the option Dormant Customer (Or Agent or Product) it will provide these additional details. 

Entry/ Journals / Customer / Vendor - Debit / Credit Note – General Ledger Codes “Add on Fly” introduced 


The Entry / Journals / Customer / Vendor – Debit / Credit Notes now makes available the powerful “Add On Fly” feature for the General Ledger codes too. If the General Ledger code entered does not exist, FACT Accounting for Windows displays the message: This General Ledger does Not Exist! Add New? Click the YES button on the message box to add a General Ledger code with the specified code in your General Ledger Master. A real time saver!!! 

Ar / Ap / Party Ledger – Customer / Vendor – “Switch” between detailed and summary formats from the report screen itself 


FACT Accounting for Windows provides a new facility to switch between the “Detailed” and “Summary” formats from the screen report window itself. As such, when you are viewing the Party Ledger summary report, you need not return to the report definition window anymore to get the Customer / Vendor transaction details or vice-versa. With the click of the Switch button on the screen report, the Party Ledger format changes automatically. A real time saver!!! 

Ar / Ap/ Receipts / Payments (Customer / Vendor) – Screen report shows “Document Class” description 


FACT Accounting for Windows now displays Document Class Description, optional, on screen reports too of Ar/Ap / Receipts / Payments (Customer / Vendor) Registers. A new option “Document Class” has been introduced on the Report Definition Window for this purposes. You may use this option to obtain the document class description on printer reports also. 

Account / Special / Document Designer / Issues – Field “Cost Center Address” introduced 


FACT Accounting for Windows makes available on the Document Designer – Issues, the selection of “Cost Center Address” consisting of seven new fields - Cost Center Address (3 Lines), State, City, PIN and Telephone. You may use these new fields for printing of Cost Center Address details as defined through the Masters / Cost Centers on Issues (Production / Non- Production) documents. 

Inventory /Material In / Out / Products – More Informative Screen report -shows ‘product details’ 


The Inventory / Material In / Out / Products Ledger on screen, in text mode, has been rendered more informative to show product details too. This important information was earlier available on printer reports only. Further, along-with the Product details similar to printer reports, indication of UnInvoiced D/Os is also available on screen reports, now. This helps in easier tracking of the D/O documents from the screen report itself. Saves time and $$!! 

Entry / Purchases / Sales – Orders (F1) Help Window will display only Outstanding orders 


The Sale (Purchase) Order Help Window (F1) on Entry / Purchases / Sales (D/0, Invoice, Sale D/O with Multiple Orders) modules would henceforth display only unadjusted or partially adjusted Sale (Purchase) Orders in Append Mode. Thus, it becomes very easier to select the Outstanding Sale (Purchase) Orders from the F1 Help Box as the data is displayed more intelligently now. Moreover, the user would be more interested in spotting the Open Order only during execution of Delivery Orders. 

Ledger / Cash / Bank Reports / Receipts / Payments Register – facility to select the “General Ledger Codes” 


The FACT Windows has empowered the Ledger / Cash / Bank Reports / Receipts / Payments with a new facility to select all or any one of the General Ledger Codes for which the report may be generated. Now, it allows you to generate a report on the Receipts / Payments that pertain to any particular General Ledger Code. Thus, this may come very handy to obtain the General Ledger report that contains only cash / bank transactions for any particular General Ledger Code (Say, Traveling & Expenses A/C).

Enjoy the real power of Multiple D/O (Challan) tagging  into a Single Invoice (Bill) 

FACT Accounting for Windows unleashes a powerful new feature – the facility to tag multiple D/Os into a single Invoice (Bill). In today’s highly competitive environment , FACT brings yet another cost effective solution to automate your business accounting to new soaring heights. This unique cutting edge technology feature should be an absolute top draw amongst the FACT Users community world-wide and they should be absolutely thrilled with this new feature. Yes the long wait is finally over! Keeping in mind the huge demand from many FACT Users from time to time, a brand new option “Invoice with Multiple D/Os” has been introduced on the Sale Entry module. You may link multiple D/Os (Challans) to a single invoice from this option. This feature is technologically advanced yet easy to use and now, leave the cumbersome task of tagging sale D/ O one by one to sale invoice behind, and experience the real power.

Let us see how it works. It is quite common amongst many gasoline companies who supply fuel on a daily basis to bulk clients and raise invoices at the end of the month for all deliveries made during the month. You could just imagine the volume of accounting to be done particularly, when there are multiple deliveries made on a single day to a bulk client, over a month (or fortnight) and the invoicing to be done for these transactions. Moreover, the Customer may wish to settle the entire dues payable by him on a single sale invoice and may not want to receive so many invoices for the deliveries made. Open FACT and the “Invoice with Multiple D/Os” entry module has just been tailor-made for you. We have only discussed just one of the many scenarios possible here. This feature may come quite handy in many other similar situations too.

Ar / Ap / Special Reports / GST Input Tax Register & GST Exception Report   conforms to New Regulations (Singapore)

Background – Sometimes earlier, the Regulatory Authorities in Singapore have introduced a new rule. Under this new rule, any business organisation which has more than 80% of it’s transactions in a particular Foreign Currency (FC) is required to use that FC as their Base Currency instead of S$ (Singapore Dollars). However, such organizations must continue to submit their GST Form 5 & maintain GST Input Tax Register in Singapore Dollars. In keeping with the announcement of the Regulation Authorities, the Ar / AP / Special Reports / GST Input Tax Register and GST Exception Report have also been enhanced to take care of the above-mentioned scenario.

Retention of Last Defined Settings (User-wise) in Report Parameters when user logs out of FACT

Towards making the retention of last defined settings in Report Parameters easier and swifter, FACT Accounting for Windows comes with a powerful feature whereby you can intelligently retain the last defined settings of the Report Parameters of each user even after you log out of FACT. The system intelligently retains the last defined settings of the Report Parameter windows that each user must have set while generating a Report, and automatically, loads the same settings, back, the next time the user logs in. This feature will be of immense use in a multi-user environment where each user can specify his/her own settings and recall the same, the next time he/she logs in. This feature has been implemented in those modules where the facility of retaining the last defined settings of the Report definition window exists till you close the running session of FACT.  

Ar/Ap / Sales D/0 (GRN) & Purchases D/0 (GRN) Registers – Comprehensive Sort options introduced similar to Purchase / Sale Invoice Registers 


FACT Accounting for Windows now provides comprehensive Sort options on Ar / Ap / Sales & Purchases D/0 Registers similar to Purchase / Sale Invoice Registers. Hence-forth it is possible to sort the D/O (GRN) Registers also on 

Customer (or Vendor ) - All / Selective 
Agent - All / Selective 
City - All / Selective 
Country - All / Selective 

Thus the scope for analysing the Sale & Purchase D/O (GRN) reports grow manifold with the availability of the new sort options. Those who are already accustomed to viewing the Sale & Purchase Invoice Registers with numerous sort options will find this enhancement quite welcome and useful. The new sort options have been introduced in Text and Graphics report modes. Moreover, the Purchase Invoice Register in Graphics mode has now been provided with Sort Option – Agent All / Selective similar to Text Mode reports.

Housekeep / Import Data - now supports import of UDF in the following modules 

The Housekeep / Import Data module in FACT Accounting for Windows has been made more powerful and now allows seamless import of UDF (User Defined Fields) values entered through the below mentioned modules from the source account into the target account under FACT Standard Format. Thus, with this enhancement data integration between Head Office and Branch accounts should become more comprehensive and consolidation of accounts more informative.

a. Transfer of Stock & Stock Adjustment
b. Entry / Finished Goods / Received  & Returned
c. Customer - Debit/Credit Note & Vendor - Debit/Credit Note
d. Inventory Issues / Issues & Returns

Ar/Ap / MIS Reports / Profitability – Sales show Profitability percentage (%) of customers in summary reports

The Ar / Ap / MIS Reports / Profitability – Sales, sorted on “Customers” with Summary format will hence-forth provide profit percentage of each customer in addition to the profit figure. Thus under a new column, the report will display profit percentage contribution of each customer towards the total profitability figures. Thus this report should be a very powerful tool in identifying and recognising your most valued customers who contribute handsomely to your business growth and holds a huge potential for your future profit-making decisions. This feature is available in both Text and Graphics report modes. 

Ar / Ap / Purchase Registers  & Sales Registers – to show Invoice  (D/O) “Total Quantity”  

FACT Accounting for Windows introduces yet another useful feature in Purchase (D/O & Invoice) and Sale (D/O & Invoice) Registers. Hence-forth, it is possible to generate the Sale / Purchase Registers sorted on either Date or Number, with invoice-wise (Delivery Order Wise)  “Total Quantity” and same at the Grand Total section too. This is basically, a kind of hash (#) total that may be required in certain kind of business transactions. Say, an Invoice has been raised with four different kind of Products (at the Item level) with respective quantity figures. The user may wish to see the (sum) total quantity of all the four products on the invoice in the Sale / Purchase Register. All you need to do is to select the new available option “Total Quantity” on the report definition window. The Invoice (D/0) wise “Total Quantity” information is readily available on your finger-tips.

Ar / Ap / MIS Reports / Analysis – Sales (Top ‘N’ Customer)  – More informative report and appealing Report Definition Window

FACT Accounting for Windows packs more information in the Ar / Ap / MIS Reports / Analysis – Sales ( Top ‘N’ Customer ) report with more attractive and appealing Report Definition Window. Radio buttons have been introduced replacing the drop-down lists for better look and feel and easier selection.  For summary format, two new radio button (s) options “Value Only” and “Value & Quantity”  have been introduced . When you select “Value and Quantity”, a new column labeled “Quanity” showing the total quantity for each customer along-with a Grand Total for Quantity column will also be available. Also, on the detailed format, a new total for the quantity column at the customer level and at the Grand Total level is also available.  Thus the old and new report formats have been maintained to ensure a perfect harmony between the old and the new. As usual, the new features are available on both Text and Graphics report modes.  

Inventory / Material In Out / Batchwise Stock Ledger – One line batchwise Super-summary figures available 

FACT Accounting for Windows now provides you batchwise summary figures for Opening, Received, Delivered and Balance quantities in a one line format. All figures in a single row. This power-packed feature should be a big hit amongst the users who maintain batch-wise inventory running into few thousand batches. Imagine a scenario of 1000 products and few hundred batch numbers to match. This report should be an absolute time-saver and huge bonus as you may scan the report in few minutes in a user-friendly unique format. A new option “Super Summary” has been introduced on the report definition window of the Batchwise Stock Ledger to make this information available. As usual, you may enjoy this facility in both Text and Graphics  report modes. Enjoy the feature and spread the good news around.

Ledger / MIS Reports / Cash Bank Book On Payee/Payer – Autocomplete facility provided in the field “Filter for Paid To/Received From”

FACT Accounting for Windows now introduces Autocomplete facility in “Filter for Paid To/Received From” field of Cash Bank Book On Payee/Payer Report. The System will prompt you with matching entries that you may have entered from “Paid To / Recd From” fields in One Db/Cr and Many Db/Cr Entry Modules. This comes very handy, as you no longer need to memorize the name of the person to whom you may have paid a Voucher or from whom you may have received.  

Ar / Ap / Party Ledger / Multi Company Customer / Vendor  - intelligently detects and display customer / vendor name modification over merged accounting periods

FACT Accounting for Windows now empowers the Ar / Ap / Party Ledger / Multi Company Customer & Vendor. This feature should be a huge hit amongst the Accountants who spend their valuable time in reconciling customer / vendor closing figures during audit. Hence-forth the report will detect any change in name (description) for any Customer (Vendor) Codes that has been made anytime over the different Accounting Period(s) between the merged accounts (companies). It is quite possible that the Accountant of your organisation, has assigned Customer Code 3022 to a customer Keong Constructions during the Year 2004 whereas the same code has been assigned to another customer Advanced Systems for the year 2005. Thus when you generate the Multi Company Customer  / Vendor report, the system will scan the database for any such instances over the merged accounting period(s) and display a Tick Symbol against each Customer code in F1 (Help Window) for all such occurrence. Additionally, the report will also list all such Customer (Vendor) Codes at the bottom of the report for whom transactions exist for the report period and variance in Customer (Vendor) description has been encountered. This should be a very powerful tool for accountants, especially at the year end, when reconciliation of customer / vendor balances is a cumbersome and time-consuming affair. You may enjoy this feature in Text and Graphics report modes.

Entry/ Journals / Customer / Vendor – Debit / Credit Note – Help Window (F1) – Sort on Customer / Vendor Name

The FACT Accounting for Windows now introduces yet another utilitarian search criteria on F1 (Help Box) of Entry / Journals / Customer (Vendor) – Debit (Credit) Note option. The Customer (Vendor) Name has been made available on the Help Window to provide easy access to locate Debit / Credit notes based on customer / vendor name. It is no longer necessary to remember cumbersome customer / vendor codes to locate a debit / credit note. As it is very easier to remember names this should be an absolute time-saver too. The ascending / descending order search is also possible for some key sort options. The Column label names on the Help Window have also been re-phrased logically. The Help Window has also been synchronized with the Help Window of Sale Invoices for its comprehensive search options coupled with better look and feel.

Introduction of a new feature – D/O with Multiple Orders 


FACT Accounting for Windows now comes with yet another powerful feature of linking D/0 (Challan) with multiple orders. This feature should be very popular amongst the FACT User community as they have been requesting us with this facility from time to time. 

FACT Accounting for Windows offers you a new module that has been designed to enter a single Sale D/O (Challan) that can be linked to multiple Sale Orders. In case, you have received many sale orders from a particular customer and wish to execute these orders through a single delivery transaction, then you may enter one Delivery Order (Challan) in pursuance of the multiple Sale Orders. This feature should have a wide use amongst the FACT Users who deal in bulk supplies and execute sale delivers on a regular basis to few important customers. 

Back to Back recall of Sales Order from Purchase Order Window while adding a Purchase Order 


FACT Accounting for window have provided you with a facility to recall an existing Sale Order from Purchase Order Window while adding a new purchase order. This may come very handy in situations when you need to place an order for bulk items on the basis of a specific sale order from a customer. There is no need to switch modules, check stock balances and re-enter purchase order with all attendant details. On the click of a button, you may recall the required sale order in seconds. The system also keeps an intelligent check on the quantity between the back-to-back sale order and purchase orders against them. Once an order (Purchase) has been placed for the entire quantity against a sale order, that order will not be shown anymore on the next instance. This should be a huge time saver and great boon to users who deal in customer-specific supplies. 

Introduction of a new field “Tax Inv No” in Entry / Sales / Invoice module for users who will raise Excise cum VAT Invoice in India 


For the benefit of our users in India, we have provided a new field "Tax Inv No” on the sale bills entry screen. There is a new statutory requirement for users who charge Excise on their products; a serial number has to be maintained as they switch to the new VAT regime in India. They may require to enter this number on sale bills. This field will be available only under the following conditions: 

Country of Installation is India 

A Excise type (E) category Billing Term has been defined thru Account / Preferences / System Controls / Sales / Invoice Terms 

Save Tagging and Load Tagging introduced in all multiple item Selection Windows of FACT Windows to save and recall the user specific tagging 


Another scene-stealer from FACT. FACT Accounting for Windows now introduces a most user-friendly feature of intelligent retention of user-wise tagging pattern on all report modules. Power your search by the freedom of choice. This unique user-specific tagged pattern would be a great boon to exercise easy control over your most important customers / vendors, products, income / expenses etc. No need to remember the cumbersome codes anymore. Just save the most commonly accessed codes (general ledgers, customers, products etc) combination and access the reports every-time using this saved pattern. This is a huge time-saver. Two new buttons - "Save Tag" and "Load Tag" have been provided on all multiple item selection Windows. Let us see how it works. Say, User JOHN logs into FACT Windows and generates party ledger for certain customers and views the report. The user JOHN will be allowed to save this combination of customers (ie tag pattern) on the Customer Help Window, itself. Next time, when he runs the Party Ledger or any other Ar / Ap reports, he can recall the same combination by loading the previous pattern on the Customer Help Window. 

"VAT Computation Report" - for Value Added Tax (VAT) introduced in India from April 01, 2005 


FACT now handles VAT (introduced in India on April 1, 2005) and is ready to produce all VAT Reports and VAT Documents (such as VAT Invoice).

A new report "VAT Computation Report" is now available under the Ar/Ap / Special Reports menu option for our Indian users. This report will provide the user with details, which will tell at a glance the total amount of VAT payable by the dealer to the government. The report will display details like the Input Tax Paid, Output Tax Due and the Net VAT Payable.

Note: This is an additional VAT Report (not specified by the authorities) developed to provide you with MIS on VAT payable. 

Print Profit & Loss Ledger and Balance Sheet reports with only General Ledger description (Suppress Gl Codes)


FACT Accounting for Windows now provides you a facility to print the Profit & Loss and Balance Sheet reports without the general ledger code. This is a huge bonus for users who may have to file these financial statements at the end of the year. Now, You may also publish these statements straight-a-way in an appealing format. The general ledger codes which are basically internal reference numbers may actually not hold any relevance to outsiders. These financial reports generated with the general ledger description (Income & Expense heads) only are more informative and the report format looks more attractive. This facility has been made available in both text and graphics mode for all reports under the Profit & Loss and Balance Sheet report modules. 

Facility to generate Debit/Credit Register Customer-wise/Vendor-wise 


Keeping in mind the feedback from the users and our internal usability lab, FACT Accounting for Windows has enhanced the Debit / Credit Note Registers. In another enhancement which is targeted towards greater MIS and allows control over your customers (vendors), you may generate the Debit / Credit Note Registers for individual customers / vendors similar to other Ar / Ap reports. 

Inventory / Material In / Out / Products – facility to print “Group Total”


FACT Accounting for Windows now provides a facility to Print “Group Total“ for Opening, Received, Delivered , Balance columns on the Product Ledger. This should come very handy for those users who use inventory module extensively and segregate the Raw Materials from the Sub Assemblies from the Finished goods with the help of grouping. 

Housekeep / Import Data - now supports Import of UDF values entered thru Purchase Service Invoice & Sale Service Invoice


The Housekeep / Import Data module in FACT Accounting for Windows has been made more powerful and now allows seamless import of UDF (User Defined Fields) values entered through Purchase Service Invoice and Sale Service Invoice from the source account into the target account under FACT Standard Format. Thus, with this enhancement data integration between Head Office and Branch accounts should become more comprehensive and consolidation of accounts more informative. 

Housekeep / Import Data now supports Import of UDF values entered thru Purchases Return & Sales Return


The Housekeep / Import Data module in FACT Accounting for Windows has been made more powerful and now allows seamless import of UDF (User Defined Fields) values entered through Purchases and Sales Return modules from the source account into the target account under FACT Standard Format. Thus, with this enhancement data integration between Head Office and Branch data should become more comprehensive and consolidation of accounts more informative. 

Document Designer enhanced for Sale Invoices and Sale Returns to cater to New Regulations(Singapore)


In keeping with the announcement of the Government of Singapore, the users are required to print the GST Amount on their tax invoices in Singapore Dollars along-with the exchange rate. Two new fields “Tax Amount in Singapore” and “Taxable Amount in S$” have been introduced in the Document Designer for Sale Invoices and Sale Returns to allow the user to print on the respective documents, to meet the new statutory requirements as mandated by the Singapore Tax authorities. These new fields shall be available only on those packs whose country of installation is Singapore and further, the account has been maintained with a Base Currency other than Singapore Dollar (S$). The field may be printed at the header and footer level of the documents only. 

Inventory / Material In / Out / Products – facility to “Print Remarks” introduced in Text and Graphics mode


FACT Accounting for Windows now provides a facility to “Print Remarks” on the Inventory / Material / In / Out / Products Ledger in text and graphics mode. Thus, it is now possible to print remarks on detailed product register for all transactions whose source documents contain remarks. This should come very handy for those users who use inventory module extensively and also record important details on the remarks field in the source documents. 

Statement of Account – Customers and Vendors Report definition window to retain the last defined setting


The Statement of Account – Customers and Vendors have been made more intelligent. The last defined parameter settings shall remain the same between Text and Graphics switching, thus saving your precious time and energy. 

Fifteen Characters for Voucher Number - A huge bonus!! The power is in your hands now !! 


Keeping in mind the most popular demand from the FACT users a new powerful feature has been introduced. Voucher Number now accommodates upto 15 characters. You can do anything - just about anything with FACT Accounting for Windows. You just have to know how. This long-standing demand from the FACT User community should really revolutionise the concept of document numbering. With the increasing foot-print of FACT Windows in more and more countries, this particular requirement from FACT Users kept growing. From now on, user may also define the numbering scheme with more imagination. At present, FACT Accounting for Windows provides 5 characters in Voucher Number fields in all the entry modules. From now onwards, 15 characters will be available. This should be a great boon for those users who do voluminous data entry and also would not like to follow any rigid numbering scheme. Say goodbye to more complex numbering pattern of vouchers so as to accommodate huge numbers within just 5 characters. Absolute freedom to design your numbering scheme with aplomb!! Enjoy this feature in 

• One Db/Cr 

• Many Db/Cr 

• Customer Receipts 

• Vendor Payments 

• Journal Vouchers 

This powerful feature is a unique plus from FACT Windows that has kept a furious pace in releasing new features almost everyday. This enhanced functionality whose ramifications in ledger reports is substantial and also reflected in corresponding reports. 

Sale Tax (GST) Codes Master - Rate definitions increased upto 60 number 

With the introduction of VAT legislation in India, Sales Tax accounting of Purchase and Sale transactions has assumed a new dimension. To ensure a smooth transition to the new VAT regime and Keeping in mind the requirements of FACT users, the Sale Tax Codes Master has been enhanced. FACT Accounting for Windows would hence-forth allow rate definitions upto 60 in number. Another huge plus!!. Presently, FACT Windows accepts a maximum of 30 rates only. Consequently, for the Sales Tax Master for FACT users is India a new combo-box "VAT" has been provided. To activate VAT in FACT Windows the user need to select YES against the combo-box. 

Ar / Ap / Special Reports / GST Form 5 conforms to New Regulations (Singapore) 


Background - The Regulatory Authorities in Singapore have introduced a new rule. Under this new rule, any orgainization which has more than 80% of it’s transactions in a particular Foreign Currency (FC) is required to use that FC as their Base Currency instead of S$ (Singapore Dollars). However, such organizations must continue to submit their GST Form 5 in Singapore Dollars. Additionally, they must also print the GST Amount on their Tax Invoices in Singapore Dollars (S$) along-with the Exchange Rate used. 

In keeping with the announcement of the Regulation Authorities, the Ar / AP / Special Reports / GST Form 5 has been enhanced to take care of the above-mentioned scenario. 

Document Designer enhanced for Sale Invoices and Sale Returns to cater to New Regulations (Singapore) 


In keeping with the announcement of the Government of Singapore, the users are required to print the GST Amount on their tax invoices in Singapore Dollars along-with the exchange rate. A new field has been introduced in the Document Designer for Sale Invoices and Sale Returns to allow the user to print these details on the respective documents, to meet the new statutory requirements as mandated by the Singapore Tax authorities. The new field “Singapore Dollar Currency Rate” will be available only on those packs whose country of installation is Singapore and further, the account has been maintained with a Base Currency other than Singapore Dollar(S$). The field may be printed at the header and footer level of the documents only. 

Housekeep / Import Data now supports Import of UDF values entered through Purchase & Sale Order 


The Housekeep / Import Data module in FACT Accounting for Windows has been made more powerful and now allows seamless import of UDF (User Defined Fields) values entered through Purchase and Sale Orders from the source account into the target account under FACT Standard Format. Thus, with this enhancement data integration between Head Office and Branch accounts should become more comprehensive and consolidation of accounts more informative. 

Inventory / Material In / Out / Stock Ledger – Sorting on sub-group(s) introduced 


FACT Accounting for Windows now provides the facility to sort the Inventory / Material In Out / Stock Ledger on Sub-groups. Thus it is possible to generate the Stock Ledger Report sorted Product Subgroup-wise. This facility is available on both, Text and Graphics mode. 

Ar / Ap / MIS Reports / Consignment Sales & Expenses and Project Profitability reports detects negative stock(s) and more informative 


FACT Accounting for Windows now indicates negative stocks in Ar / Ap / MIS Reports / Consignment Sales & Expenses and Project Profitability Reports with appropriate user-friendly messages. The user will be prompted with a Help Window displaying the list of negative stocks and an option to print a list of such negative stocks from the window itself. Moreover, user may also opt to run the report with such negative stocks. Further-more, the report also provides a list of such negative stocks which contribute to the cost being shown as zero with appropriate legend(s). 

“Return” and “Switch” button(s) available in Ledger - Trial Balance (Normal & Groupwise), Profit & Loss Account, Balance Sheet, Cash Flow Statement 


FACT Accounting for Windows now provides “Return” and “Switch” facilities on some more reports. You can, now, readily switch (navigate) to other modules in FACT Accounting from Windows from the screen report. With a click of a button, you can readily navigate across the different modules in FACT Accounting for Windows without having to exit from the currently displayed screen output. “Return” button is also available for quick return to the Report Definition Window from the screen output window. 

Security Access to PDC Report (applicable to UAE Installations ONLY) made more water-tight 


FACT Accounting for Windows now renders security access to Ledger / Cash / Bank Reports / Post Dated Cheques (applicable to UAE Installation only) more watertight. Henceforth, any User who has been not granted specific Security Rights Access to this report module, will also not gain access to the PDC Pop Up Window that appears immediately on Opening of an Account in FACT Windows. Effectively, this means that the User who has not been granted Rights to view the PDC Report does not get to see anything related to PDC details, in any form. 

New Ageing (Monthwise) – Customer report under Ar / Ap / MIS Reports

FACT Accounting for Windows unleashes a new Ageing (Monthwise) – Customers report under the Ar / Ap / MIS Reports module. Thus, the ageing report that provides the Party-wise position of all documents due from your Customers can now be generated calendar month-wise, without the cumbersome details of individual documents. The report shall provide the Customer-wise (Agent-wise) Net Balance position for each calendar month to get a bird’s eye-view of the Customer Outstanding Position over a defined report period. Currently, the report has been made available in Text mode only.

Update Vendor Address Masters from Purchase entry screen – an absolute time-saver

FACT Accounting for Windows now comes with an absolute time-saver feature and a powerful facility to update the Vendor Address Masters from the Purchase entry screen itself. On the Purchase entry screen, the existing Invoice Address details shall be displayed below the “Our Bank Details” section in a non-editable format and you may modify the particulars with a click of a button. The Masters / Customer / Vendor / Vendor shall be updated with the changes immediately. The facility has been made available in Purchase Order, Delivery Order (DO), Invoice, Service Invoice documents. 

New option to generate a ‘Six-Column’ staggered Total Report in ArAp / MIS Reports / Ageing – Vendors

The Ar/Ap / MIS Reports / Ageing - Vendors now comes with a new option called “Six Column” to generate a ‘six-column’ staggered Total Report of all Documents due from the Vendors. This will show the outstanding balances of the Party in six columns at a specific interval showing the break-up of the Invoices, Debit Note, Receipts etc., which will be calculated on the basis of Days and Interval entered as the report parameters. This option is available in Text Mode only. The 'six-column' format was earlier available only for the Customer.

Upper / Lower / Proper case options introduced in Customer/Vendor Master Module

FACT Accounting for Windows now provides with a facility to convert the Customer/Vendor details into either Upper or Lower or Proper Case. The facility has been made available by the introduction of a new option captioned “Change Case” on the Customer/Vendor Master module Screen. On selecting this option a window with the caption “Customer - Modify Case”/ “Vendor - Modify Case” will pop up. The window contains three options namely Upper, Lower and Proper. Selecting any of these options will display a list of the available Customer/Vendor. You may choose the Customers/Vendors for converting the details to the desired case. 

Entry / Inventory Issues / Issues – “Show Cost” button access is Security Rights-sensitive

The access to “Show Cost” button on the Entry / Inventory Issues / Issues module can now be controlled through Security Rights Grouping menu. This will provide much-needed fillip to maintain security of data and grant data access privileges to specific users operating within FACT Accounting for Windows. This ensures preservation of confidentiality and purity of data. 

Entry / Sales (Purchases) / Returns – Add Product code on-the-fly – an absolute time-saver

In case the Product Code – entered against the Product Returned field of Entry / Sales (Purchase) / Returns – does not exist, you will be prompted whether or not you wish to enter this Code on-the-fly. Thus, create the Product (Item) from the entry level – no need to go to Product Master at all. A Real Time-Saver.  

Ar/Ap / Listing of Masters / Salesman (Agent) – facility to print address details only

On the Ar/Ap / Listing of Masters / Salesman (Agent) report definition window, a new checkbox Show Customer / Vendor Mapping has been introduced. Thus, it will be possible to view the agent listing sans the Customer / Vendor mappings. A snapshot of Agent (salesman) address serves as a convenient ready reckoner to keep in touch with your business clients. 

Powerful Facility to Sort the information in Ascending and Descending Order on FI Help Window

FACT Accounting for Windows now comes with a new enhanced functionality whereby you can sort the different information within the Accounting package that are available in the F1 Help Window both in ascending Order and descending order. This has been made possible by providing an Up Arrow and Down Arrow beside each Heading. Clicking on the Up Arrow will sort the data in Ascending Order and Clicking on the Down Arrow will sort the data in Descending Order. This way of sorting the details in both Ascending and Descending order helps in Quick Finding of any information and a major boon to the users in quick retrieval of the desired information in the desired order. 

Account / Open Window - Sort Facility to view Account Name & Accounting Period in Ascending and Descending Order

FACT Accounting for Windows now comes with a new enhanced functionality in Account / Open window whereby you can sort the "Account Name" and "Accounting Period" both in ascending Order and descending order. The ascending and descending sorts are indicated by up and down arrow symbols respectively. Click on the Accounting Period to sort the Companies whose accounting periods are in chronological order. Similarly, click on the Account Name to sort the company alphabetically. 

Ar/Ap / Sale Registers / Order and Ar/Ap / Purchase Registers / Order – Now Customer and Vendor Details will be available when sorted on Agent, Both in Text and Graphics Mode

The Ar/Ap / Sale Registers / Order and Ar/Ap / Purchase Registers / Order report has been made more comprehensive for both Screen and Printer in Text and Graphics mode. Now, the report generated sorted on “Agent All” or “Agent Selective”, will display Sale order / Purchase order report respectively with details like “Customer Code”, “Customer Name”, “Agent Code”, “Agent Name” for Sale Order Register and “Vendor Code”, “Vendor Name”, “Agent Code”, “Agent Name” for Purchase Order Register. It will also display Customer wise (Agent wise) and Vendor wise (Agent wise) subtotals. These details will help in keeping track of Agent wise Customer and Vendor transactions.

Ar/Ap / Outstanding Documents / Orders – Customers prints Customer Order Number in the report

The Ar/Ap / Outstanding Documents – Orders – Customers report sorted on “Customer” now prints the Customer Order Number also. Thus, link of Sale Orders with Customer’s Purchase Order number helps in easy reference and quick processing of sale orders.  

New Option “Check for Negative Stock” introduced in Housekeep / Year Ending module

A new option “Check for Negative Stock” has been introduced in the Housekeep / Year Ending module. On selecting this option, FACT Windows will scan through the entire system data for any instance of negative stock balance during the current accounting period and display a list of all those Products (Product – wise or Warehouse-wise). Details like Product Code, Product Description, Date (on which the Stock has gone negative) are also included in the list to make it more informative. You may also take a hard copy (printed copy) of this negative stock listing. The user may proceed with the Year Ending process if he wishes to do so or else he may abort the Year Ending process. 

Ar/Ap / MIS Reports / Analysis – Sales and Analysis - Purchase - an option introduced to display the Hash Total (#) of Stock Quantity at users choice

The Ar/Ap / MIS Reports / Analysis – Sales and Analysis - Purchase now comes with an option captioned “Print Totals” to display the hash total (#) of the Stock Quantity. Earlier this total was shown by default. Thus the user has now been given a choice whether to include the hash total or not in the report. 

“Amount” Field in Entry / Vouchers – Receipt/Payment / Customers and Vendors now accepts larger Document Value

FACT Accounting for Windows adds more power to Entry / Vouchers – Receipt/Payment / Customers and Vendors. Keeping in mind the long-standing user request the “Amount” field now accepts much larger value. This could be of immense use to users in countries where amount figures carry large value. 

Ledger / General Ledger / Normal report now displays details of Auto Generated Sales and Purchase Return Documents

The General Ledger / Normal report has been enhanced and made more informative. Prior to this enhancement the report used to show the details of Auto Generated Sales and Purchase Documents. Henceforth, the report when generated with “Posting Details” and “Product Details” selected will also display the details of Auto Generated Sales and Purchase Return Documents, thus making it similar to Sales and Purchase Documents. This makes the report more comprehensive. 

Entry / Vouchers– Receipt/Payment / Customer & Vendor - Facility to Sort on Customer / Vendor ‘Name’ in F1 (HELP) Window

The F1 Help Window on Entry / Vouchers – Receipt/Payment / Customer & Vendor module have been enhanced with the introduction of a new sort option - Customer (Vendor) Name to quick find and locate items on the help window with the added feature of ascending / descending sort facility too. This should be a Real Time Saver for those users, who transact with large number of customers & vendors through FACT Accounting for Windows.

Entry / Vouchers – Receipt/Payment - One Db/Cr, Many Db/Cr and Customers / Vendors - Facility to Sort on ‘Cheque Number’ in F1 (HELP) Window

The F1 Help Window on Entry / Vouchers – Receipt/Paymnet - One Db / Cr, Many Db / Cr, Customer & Vendor modules have been enhanced with the introduction of a new sort option - Cheque Number to quick find and locate items on the help window with the added feature of ascending / descending sort facility too. This should be a Real Time Saver for those users, who transact large number of customer receipts & vendor payments in cheque through FACT Accounting for Windows.

Entry / Sale (Purchase) / Order, DO & Invoice - Facility to Sort on Customer / Vendor ‘Name’ in F1 (HELP) Window

The F1 Help Window on Entry / Sale (Purchase) / Order, DO and Invoice modules have been enhanced with the introduction of a new sort option - Customer (Vendor) Name to quick find and locate items on the help window with the added feature of ascending / descending sort facility too. This should be a Real Time Saver for those users, who transact with huge number of customers & vendors through FACT Accounting for Windows. 

Print Product Groups in Sale (Purchase) Order, D/O & Invoice documents

FACT Accounting for Windows now allows you to print the Product Group(s) for Sale (Purchase) Order, D/O & Invoice documents. The Account / Special / Document Designer now provides a new field at the Item Segment level to achieve this while designing any of Sale (Purchase) Order, D/O & Invoice documents. This facility will prove to be a great boon for those businessmen who classify the products that they deal by their stock type (e.g., Jute, Tea, or Cotton). 

Ar/Ap / Sale Registers / Invoice – print with remarks available in Non_Detailed report too

The Ar/Ap / Sales Invoice Register in summary format now allows you to print the report with Remarks. This facility may come very handy, if you are entering multiple Cash Memos as one consolidated entry at the end of the day; use the Remarks line to enter the Cash Memo Numbers (thru Entry / Sales / Invoices). Thus, you may generate the Non-Detailed Sale Invoice Register with the Remarks. Cash Sales info on your finger tips, now. This is a more cost-effective solution. It is much neater to look at as well as much more comfortable with results.

New General Ledger - Month-wise Report

FACT Accounting for Windows now allows you to generate the General Ledger Report in a Month Table format. This report should prove to be very useful in analyzing your income and expenses month-wise more effectively. You may select “All” to generate the report on all General Ledgers or “Selective” to generate the report on Selective General Ledgers.  

Import of Group and Subgroup details through “Import” option of Product Master

FACT Accounting for Windows now comes with an enhanced Product Master Import Routine. This provides you with the enhanced functionality of seamlessly importing Group and Subgroup along with other Product Master data from Microsoft Excel spreadsheet format (.XLS) to native FACT Accounting for Windows format. For those of you, who need to categories the Product Master data into Group and Subgroup due to sheer volume, size or dealing with different kind of Products, this facility will be nothing short of a boon.  

Account / New module now introduces a new option “Quick Start New Account & Restore Data Backup from” to restore a backed up data while creating a new Account

During Account Installation, FACT Accounting for Windows, now provides a facility to install a new Account and restore a backed up data from a specified data location into the newly created Account at one go. Before the actual restoration starts, FACT Windows verifies whether the data backup is Password Protected. In case, the backup is Password Protected, the System will prompt you to key in the requisite Password for restoration to proceed.  

Merged Accounts Reports - Profit and Loss Month Table and Balance Sheet Month Table now available in Graphics Mode

The tabular form report of Profit and Loss/Balance Sheet informs about the individual balances of each Group, Subgroup and General Ledger Account of the Companies with totals at every level for each month. 
These powerful MIS reports were available only in text mode earlier and as such export of data to different file formats were not possible. With the introduction of these reports in Graphics Mode export of data to different file formats becomes possible. Exporting the report to different file formats facilitates you for further analysis and presentation purposes thus providing a cutting edge in making important management decision. 

Graphical Representation of Ar/Ap / MIS Reports / Analysis Sales - (Top 'N' Customer) report 

Graphical representation makes much easier to visually display or evaluate data reported in dense reports. Keeping this in mind, FACT Accounting for Windows now provides you with an option “Show Graph” in Analysis Sales - (Top 'N' Customer) Graphics Mode report to view the report graphically. The graph depicts the Customer (placed horizontally) versus their Sales Value (placed vertically). The Sale Value will consider the Base Currency only. Customer - associated with the highest Sales value - will be shown at the left in case Sorting Order is selected as “Top ‘N’”. Similarly, Customer - associated with the lowest Sales value - will be shown at the left in case Sorting Order is selected as “Bottom ‘N’”. The user can clearly distinguish the different Customers based on their Sales value from the legend provided on the Graph. The graph will also consider the Cash sales Value.  

Graphical Representation of Ar/Ap / MIS Reports / Analysis Sales - (Top 'N' Product) report 

A new option “Show Graph” has been introduced in Analysis Sales - (Top 'N' Product) Graphics Mode report to view the report graphically. The graph depicts the Product (placed horizontally) versus their Sales Value (placed vertically). The Sale Value will consider the Base Currency. Product - associated with the highest Sales value - will be shown at the left in case Sorting Order is selected as “Top ‘N’”. Similarly, Product - associated with the lowest Sales value - will be shown at the left in case Sorting Order is selected as “Bottom ‘N’”. The user can clearly distinguish the different Products based on their Sales value from the legend provided on the Graph. 

Graphical Representation of Ar/Ap / MIS Reports / Analysis Sales - (Top 'N' Agent) report 

A new option “Show Graph” has been introduced in Analysis Sales - (Top 'N' Agent) Graphics Mode report to view the report graphically. The graph depicts the Agent (placed horizontally) versus their Sales Value (placed vertically). The Sale Value will consider the Base Currency. Agent - associated with the highest Sales value - will be shown at the left in case Sorting Order is selected as “Top ‘N’”. Similarly, Agent - associated with the lowest Sales value - will be shown at the left in case Sorting Order is selected as “Bottom ‘N’”. The user can clearly distinguish the different Agents based on their Sales value from the legend provided on the Graph.

New Fields – “Invoice Amount in Words (LC)” and “Local Currency Code” in Document Designer of Sales/Purchase Invoice

Three new fields "Invoice Amount in Words (LC)", "Local Currency Code" and “Local Currency Hundreds Unit” have been introduced in the Document Designer. Now it is possible to print for a Foreign Currency Invoice the following details:  

1.     The Invoice Amount of Local Currency in words (using "Invoice Amount in Words (LC) ") 
2.     Base Currency (using "Local Currency Code")   
3.     The hundredth Unit of the Local Currency (using “Local Currency Hundreds Unit”) The user may place these fields in the Document Designer to   
        get the desired results.

[F1] ‘Serial Number’ Help Window introduced in Entry Modules 

Serial Numbers are used to allocate different numbers for your Items/Products. This will help you to track the Sale/Purchase details of the products on the basis of the Serial Number allocated. Serial No. Tracking is available for all inventory-related modules, both at the Global as well as at Product Level. 

The Entry modules have been enhanced to provide you with a Help Box containing a list of the Serial Number that has been used for any Product. The F1 Help Box of Serial Number will show the existing Serial Number with Document Number and Document Date. The list will display those Serials, which have been used in any of the Documents for the selected Product. If the same Serial has been entered thrice on three different documents, then the F1 Help Box will also display three entries with the corresponding Document Number and Date. This will help the user to pinpoint the Sale/Purchase details of the products on the basis of the Serial Number allocated. This has been implemented in the following modules:

· Master / Opening Balances / Products
· Entry / Sale / D/O
· Entry / Sale / Invoice
· Entry / Sale / Return
· Entry / Purchases / D/O
· Entry / Purchases / Invoice
· Entry / Purchases / Return
· Entry / Inventory Issues / Issues
· Entry / Inventory Issues / Returns
· Entry / Finished Goods / Received
· Entry / Finished Goods / Returned
· Entry / Transfer of Stock/Adjustment / Stock Adjustment
· Entry / Transfer of Stock/Adjustment / Stock Transfer

Print Global Level UDF’s in Statement of Account – Customers/Vendors 

FACT Accounting for Windows now provides you with the facility to design Statement of Account through Document Designer with User Defined Fields (UDF) entered at the Global Level of Sale/Purchase Invoice, Sale/Purchase Service Invoice, Debit Note, Credit Note, Customer/Vendor – Receipt/Payment Voucher. 

The Global UDF fields are available through “Select Fields”, a suboption under the main menu “Special” of the Document Designer. These fields are available on the Doc Det segment only of the Statement of Account Document Designer. You may place the Global UDF fields of you choice in the Doc Det Segment and print the same through Ar/Ap / Special Reports / Statement of Account – Customers and Vendors.  

New Sort option on Customer/Vendor Name in the F1 Help Window of Sales/Purchase Delivery Order Number Field 

The Help window of Delivery Order Number have been made more comprehensive in its scope with the new sorting option captioned "Customer Name" / "Vendor Name". This proves very handy as the user generally finds much easier to recall the Customer/Vendor Name rather than their Code to locate a D/O while doing the search. This has been done in the following modules: 

Entry / Sales / D/O
Entry / Sales / Invoice
Entry / Purchases / D/O
Entry / Purchases / Invoice  

New Sort option on Customer/Vendor Code in the F1 Help Window of Order Acceptance Number Field of Entry modules 

The Help window of Order Acceptance Number of Entry modules have been made more comprehensive in its scope with the new sorting option captioned "Customer"/"Vendor" to sort on Customer/Vendor code. This has been done in the following modules: 

Entry / Sales / Orders
Entry / Sales / D/O
Entry / Sales / Invoice
Entry / Purchases / Orders
Entry / Purchases / D/O
Entry / Purchases / Invoice
Masters / Opening Balances / Customers - Order
Masters / Opening Balances / Vendors - Order  

Ar/Ap / MIS Reports / Sale Order Position and Purchase Order Position now available in Graphics Mode

The Sale/Purchase Order Position report shows the position of the Order Acceptances - entered through the Entry / Sales / Orders option or the Entry / Purchase / Orders option. 

These reports were available only in text mode earlier and will now be available in graphics mode also. You may, also, print the pending Order Acceptances position of the previous Accounting Period. These reports can be exported to different file formats for further analysis and presentation purposes. The toggle feature between the Text and Graphics Mode has also been introduced.

Ar/Ap / Listing of Masters / Customers and Vendors – now comes with selective Customer/Vendor options 

Ar/Ap / Listing of Masters / Customers and Vendors have been enhanced and now comes with two new options which allows you to generate the report for all Customers/Vendors or for selected Customers/Vendors only. 

Select “Customer – All” to generate the report for all Customers and “Customer – Selective” to generate the report for selective Customers only. Similarly, you may select “Vendor – All” to generate the report for all Vendors and “Vendor – Selective” to generate the report for selective Vendors only. This helps the users in viewing the details of those Customers/Vendors only depending upon the one that he needs.

“Show Outstanding Documents Only” and “Show All Documents” in Statement of Account – Customers / Vendors 

The ArAp / Special Reports / Statement of Account - Customers / Vendors now comes with two new options namely “Show Outstanding Documents Only” and “Show All Documents”. On selecting the option “Show Outstanding Documents Only” the report will display the outstanding documents only. The documents includes Invoices, Debit and Credit Notes. 

On selecting the option “Show All Documents” the report will display all the documents irrespective of the documents having outstanding balances or not. 

Thus the report in totality will provide a comprehensive overview of the Customers / Vendors status of the Outstanding Documents.

Facility to Print Product Description in multiple lines as well as in Single line through Account / Special / Document Designer 

FACT Accounting for Windows now provides you with the facility to design documents through Document Designer, whereby the Product description could be printed in one line or more than one line. This has been made possible by enabling you to enter the number of characters for the Product Description that would be displayed in a single line through the “Format” option in the “Style” window of the Document Designer.  

The enhancement has been made available in the Document Printing of the following modules: 

- Proforma Invoice / Quotation 
- Sale Order 
- Sale D/O 
- Sale Invoice 
- Purchase Order 
- Purchase D/O 
- Purchase Invoice  

New Sort Options for Sale /Purchase – Order Registers 

The Sale and Purchase – Order Registers in Graphics Mode provides more comprehensive reporting on Sale Orders similar to Text Mode with the introduction of three new sort options. You may sort the output Customer-wise, Agent-wise and Product-wise. You may select Customer - All for a Customer-wise report for all Customers and Customer - Selective for selective Customers. Select Agent - All for a report sorted Agent-wise for all Agents and Agent - Selective for a Report sorted Agent-wise for selective Agent. Select Products – All for a Report sorted Product-wise for all Products and Product – Selective for a Report sorted Product-wise for selective Products.  

Seamless import of Document Class entered at the Item level in FACT Standard formats through Housekeep / Import Data / Sale Invoice 

FACT Accounting for Windows has now been empowered and allows smooth import of Document Class entered at the Item level in "FACT Standard format" from the Source Account to the Target Account with all attendant details. This will come absolutely handy for those users who sell from multiple branches or depots.  

‘Batch Details’ import available in Housekeep / Import Data / Sale – Invoice 

Sale – Invoice in Housekeep / Import Data now comes with a power-packed feature. Now Batch details will be imported from the Source Account to the Target Account with all attendant details. This may prove to be a great boon to those users who maintain the Inventory batch-wise with a manufacturing and expiry data for the batch products.

“Only Overdues” option available in Ar/Ap / MIS Reports / Due Date - Sale Invoice 

The Ar/Ap / MIS Reports / Due Date - Sale Invoice report now comes with a facility to generate reports based on Overdue Invoices only. In other words, now it is possible to generate a report which will list only those Invoices that have fallen overdue on a particular date (As On Date), without the ageing intervals. This gives a control over the Credit Days of the Customers and is especially useful for tracking overdue Invoices only.

Profit & Loss and Balance Sheet Report now shows amount of Untagged General Ledger Codes 

The Profit & Loss and Balance Sheet Reports will now display the amount (value) besides the description of those General Ledger Codes which are unmapped (untagged) either through Profit & Loss Layout or Balance Sheet Layout. This will help in pinpointing those unmapped General Ledger Codes that cause a mismatch of figures on the Profit & Loss and Balance Sheet reports.

This is a major improvement upon the existing functionality which results in reconciling the reports easier and faster.

Ar/Ap / Party Ledger / Multi Company Customer and Multi Company Vendor now includes Additional Description in detailed report 

Multi Company Customer and Multi Company Vendor reports now made consistent with Party Ledger and made more informative. These reports will now display Additional Product Description of the Products in detailed format similar to Party Ledger. This makes the report more comprehensive. 

Locate transactions using Document Class description in Search Wizard 

Document Class, one of the most powerful feature of FACT Accounting for Windows, helps you maintain Sub Ledgers, Branches, multiple Depots, and much more. Reports are also generated based on specific Document Class combination i.e. Filters. 
Search Wizard now provides you with the facility to locate the different transactions whose Class description match with the search string. 

For example, if you have a Document Class related to the Salary expenses of employees as  
Document Class Code: 001 
Document Class Description: John Abraham 
then, you may now enter “John Abraham” as the text to be searched. This proves to be quite useful as descriptions could be remembered easily while attempting to locate a particular transaction.

Define upto 30 Invoice Terms now

You must be charging Excise, Special Excise, GST/VAT/ST, Freight, or Handling Fees in addition to the basic rate of the goods sold or reducing Discount. Similarly, you must be paying the above extras when you purchase goods.

FACT Accounting for Windows now allow you to define upto a maximum of 30 Invoice Terms which was earlier restricted to 15. 

“Cash” Sales detail available when sorted on Customers / Vendors in Ar/Ap / Sale Registers / Invoice and  Ar/Ap / Purchase Registers / Invoice

The Ar/Ap / Sale Registers / Invoice and Ar/Ap / Purchase Registers / Invoice has been made more informative when Sorted by Customers/Vendors. Now it is possible to report only Cash Sale or Cash Purchase Invoices by selecting “Cash” from “Cash/Credit” option.

Prior to this enhancement if it was required to take a Customer-wise break up of total Sales, as the Cash Sales were not being reported, the total did not tally with the total Sales as reported in Date-wise Sales report. With the introduction of this option, the total of the Customers-wise/Vendor-wise report now matches with the total of date-wise report, as the former now includes Cash Sales along with Credit Sales. In addition to this you can now keep an account of the total Cash Sales made in a year.

Adjusted General Ledger Code and Description displayed instead of the generic text "General Ledger Adjustment" in the reports of Statement of Account – Customers/Vendors

The adjustment made against a General Ledger code in case of any excess Payment or Receipt for a Customer/Vendor is displayed in the reports of Ar/Ap / Special Reports / Statement of Account – Customers and Ar/Ap / Special Reports / Statement of Account – Vendors as the generic text "General Ledger Adjustment". From now onwards the report will display the General Ledger code and Description. This facilitates us by giving a compact information that the excess amount of any receipts and payments has been adjusted against which General Ledger. This enhancement has been done in Graphics Mode.

Hot key to Bank Reconciliation report while doing Bank Reconciliation

Immediately after you have done your Bank Reconciliation you need to see the Bank Reconciliation Report to check whether you have done the reconciliation properly or not.  On clicking the newly introduced button captioned "Report" the Bank Reconciliation Report will automatically be displayed on screen for same date range and same selected Bank.

Now, you may also switch to any other module from Bank Reconciliation entry module.

FACT Accounting for Windows now supports multiple Account Confirmation Layout(s) Company wise 

Henceforth, it will be possible to make Account specific changes in the Layout without disturbing the layouts of the other Account.

New Sort options on "Purchase Order Number, Date" and "Party Invoice Number" in Entry / Adjustment of Documents / Debit Notes

The Help window of Document Number Selection at the item level in Entry / Adjustment of Documents / Debit Notes - Vendors has been provided with two new radio buttons captioned "Purchase Order Number, Date" and "Party Invoice Number". The scope of the Search facility has thus been enhanced whereby you can sort on Purchase Order Number and Date together and also on Party Invoice Number to locate a Document.

New Sort option on Customer Name in Entry / Sales / Invoice and Entry / Sales / Service Invoice 

The Help window of Invoice Number in Entry / Sales / Invoice and Entry / Sales / Service Invoice have been made more comprehensive in its scope with the new sorting option captioned "Name". This proves very handy as the user generally finds much easier to recall the Customer Name rather than the Customer Code to locate an Invoice while doing the search. 

New Sort Options for Sale /Purchase – Order Registers

The Sale and Purchase – Order Registers in Text Mode provides new sort options. You may sort the output Customer-wise, Agent-wise and Product-wise.

Increased width of 'Contact' in Customer Master 

The Contact field - displayed within the Customer Master window, now, accepts as many as 50 characters. Consequently, the relevant Ar/Ap Reports have been enhanced to show the increased width of Contact person description. 

Facility to generate report on Selective Banks in Ledger / Cash/Bank Reports / Checklist

Ledger / Cash/Bank Reports / Checklist now provides you a facility to generate report on Selective or on all Banks . To generate the report for selected Cash/Bank Books, select "Selective".

Facility to select single or multiple Batch Numbers  in Inventory / Material In/Out / Batchwise Stock Ledger

FACT Accounting for Windows now provides you a facility to select single or multiple Batch Numbers. For this a new option "Selective" has been introduced for Batch Number selection. Selecting this a list of all the Batch Numbers will be displayed.  From this the user can select single or multiple Batch Numbers to generate the report. There is no need to retain the Batch Numbers in your memory and makes your life easier.

“Order Entry”  button in Stock Status Query Report

FACT Accounting for Windows now provides you with a button captioned “Order Entry” in Stock Status Query Report. Clicking this button will take you directly to the “Add” mode of Purchase Order Entry module. This is another step towards easier navigation between Entry and Report modules.

Switch facility has also been introduced in Stock Status Query Report which empowers swift navigation to any other module.  

Stock Status Query Report with enhanced Stock information and New Sorting Options

The Stock Status Query Report option in Inventory / MIS Reports has been improved. The system now provides you with additional sorting facility. You can now sort the data on Code, Description etc. by just a click on the Column Header in Help Window. The sort button includes new sorting options on

• Purchase Order

• In Hand 

• Sale Order

• In Hand Lower than minimum Level

• In Hand Higher than minimum Level

• In Hand + Purchase Order Lower than Reorder Level

It becomes much easier to distinguish the current status of different Products with the help of colors been used tastefully to indicate the following :

When the Stock in Hand is below the minimum level (Highlighted in RED)

When the Stock in Hand is above the maximum level (Highlighted in GREEN)

When the sum of Stock in Hand and Purchase Order is below the Reorder level (Highlighted in BLUE)

Print Button introduced in ‘View’ mode of certain modules for instant printing

A new Print button has been introduced in the 'View' mode of the following modules for instant printing. 

Entry / Transfer of Stock Adjustment / Stock Adjustment
Entry / Transfer of Stock Adjustment / Stock Transfer
Entry / Proforma Invoice / Quotation - Stock Items 
Entry / Proforma Invoice / Quotation - Service Items

You can now print the currently displayed Stock Adjustment Note, Stock Transfer Note or Proforma Invoice / Quotation right from the respective Entry module itself. You can select the desired document using the Locate button, and print straightaway by clicking the Print button.  Another time saver from FACT Accounting for Windows.

FACT Accounting for Windows now makes it mandatory to enter the class code on the “From” field, i.e., the warehouse from which the transfer of stock is occurring.  An appropriate user friendly message has also been provided to this effect.

"Show Cost" button to display amount in 4 decimal places

Entry / Inventory Issues / Memos module will now display the amount, which appears under the column "Cost", upto 4 decimal places. This helps in knowing the prices of those Products whose costs are expressed in Italian Lira and Japanese Yen, as these currencies carry a long decimal value in comparison to other currencies.

Housekeep / Year Ending – facility to carry forward Unreconciled Vouchers made optional

After year ending all Unreconciled Vouchers are carried forward to the next year.  This feature sometimes is a hindrance to you if you are not using Bank reconciliation (although it is recommended that you always use this powerful feature of bank reconciliation in FACT).  As Unreconciled Vouchers are carried forward to the next year, FACT does not allow you to enter the same Voucher numbers next year.  Hence to overcome this issue, carry forward of Unreconciled Vouchers to the next year has been made optional.

Facility to copy System Controls mapping from another Account

Catering to the wish list of the FACT users, the scope of Masters / Copy Codes from another A/c has been made more comprehensive so that it allows to copy General Ledger Codes which are mapped in Account / Preferences / System Controls from the Source Account to the Target Account.

Housekeep/Diagnostics – Stock Control option now displays Products having negative Stock balance

FACT Accounting for Windows displays a warning message when the Stock is detected to be falling below zero, or below user defined Minimum Stock Level, if you have set System to warn. A situation may also arise where the balance is negative because more quantity of the product was shipped out than what was actually shipped in. Moreover, the Housekeep/Diagnostics Stock control option also indicates that, the System has detected the stock position for one/more such product(s) as negative (below zero) on any date during the Accounting Period.

Stock Control in Housekeep/Diagnostics now has been re-burnished and provides a new look and feel. You can see a list of all those Products either Product–wise or Warehouse-wise which have negative balance. Details like Product Code, Product Description, Date (on which the Stock has gone negative) are also included in the list to make it more comprehensive. In case you opt to see the negative Stocks sorted Warehouse–wise, the list will also contain the Warehouse name. Another added feature is that you can also redirect the output to the printer from the Screen list itself.

There is no need to switch back and forth between different modules to generate the list of Products that has gone negative which provides added information during the closing of Books of Account.

Facility to filter report on Additional Description in "Graphics Mode"

The "Graphics Mode" Report of Ar/Ap / Sale Registers / Invoice and Ar/Ap / Purchase Registers / Invoice has now been made uniform with the Text mode. The Graphics report will show the Products in the same sequence in which it has been entered in the Sale Invoice documents. Moreover the report can also be filtered on Additional Description. This facility is available for both Date-Wise or Number-Wise sorts.

Total for Tax in Document Designer of Purchase Return

Purchase Return printing has been enhanced to meet the Statutory GST Regulation in Singapore. Two new fields "Total For Tax(Invoiced Curr)" and "Total For Tax(Local Curr)" has been introduced in the Document Designer to print the Taxable Amount (Total for Tax) in Invoiced Currency and Local Currency respectively. The user may place these two fields in the Term Segment of the Document Designer to get the desired results.

Missing/Cancelled Cheques now in Graphics Mode

Missing/Cancelled Cheques which was earlier available only in "Text Mode" will now be generated in Graphics Mode also. This gives the count on number of missing cheques between any consecutive series and additionally, the report will also list those bank payment vouchers whose cheque field has been left blank.

Adding new Agents - on-the-fly - with every details

New Agents can be created online at the time of entering a document, with all necessary details from the module itself. You need not use the Agent Master to enter all the details all over again This has been implemented in the under mentioned modules:

Entry / Sales / Orders
Entry / Sales / D/O
Entry / Sales / Invoice

Entry / Purchases / Orders
Entry / Purchases / D/O
Entry / Purchases / Invoice
Entry / Purchases / Service Invoice 

'Mass Delete' facility extended to more Masters modules

The present release of FACT Accounting for Windows introduces the Mass Delete facility in the following Master modules. 

Masters / Items/Products / Products

Masters – Chart Of Accounts - General Ledger

Masters - Salesmen/Agents

Masters / Opening balances / Unreconciled Vocuhers

'COPY' facility extended to more modules

This version of FACT Accounting for Windows introduces the Copy facility in some of the Entry and Masters modules. This feature is available in the following modules:

Masters / Vendors/ Customers / Customers 
Masters / Vendors/ Customers / Vendors

Masters / Chart of Accounts / General Ledger 

Entry / Journals / Customer - Debit/Credit Note

Entry / Journals / Vendor - Debit/Credit Note

Entry / Inventory Issues / Memos

Entry / Inventory Issues / Issues 

Entry /Finished Goods / Received

Entry / Proforma Invoice/Quotation / Stock Items

Entry / Proforma Invoice/Quotation / Service Items

Entry / Transfer of Stock/Adjustment / Stock Adjustment

Entry / Transfer of Stock/Adjustment / Stock Transfer

Master modules - made more powerful with the introduction of the 'Switch' facility

Several Entry modules have been made more user-friendly with the introduction of the Switch facility. This empowers swift navigation to any other module in FACT Accounting for Windows without having to exit from the currently accessed screen.

Masters - Opening Balances - Unreconciled Vouchers 

Masters - Chart of Accounts - General Ledger

Masters - Vendors/Customers - Vendors

Masters - Vendors/Customers - Customers

Masters - Salesmen / Agents

Masters - Cost Centers

Masters - Items/Products – Products

Masters - Items/Products – Special Rates - Customers

Masters - Items/Products – Special Rates – Vendors

Masters - Document Class – Codes

Masters - Document Class – Filters

Entry / Vouchers – Receipt/Payment / Bank Reconciliation

Switch between Text and Graphics Mode available at Report level

Keeping in mind the most popular demand from the FACT users a new powerful feature has been introduced.  An option is now available in the Report Definition Window itself enabling the user to switch the report printing mode. 

For example, if you are currently viewing a Ledger / General Ledger report in 'Text' mode and wish to view the same report in 'Graphics' mode, all you need to do is just click the Graphics (radio button) on the report definition window and FACT Accounting for Windows automatically switches to graphics report printing mode. When you Open an Account the default report printing mode will be as set through the System Controls / Miscellaneous option. However the user may modify the report printing mode according to his/her choice from the Report Definition Window and this shall be retained throughout the current session for all the reports. 

Moreover, in a multi-user environment, each user can specify his/her own preference for the report printing mode.  

Sale and Purchase Tax Registers On Screen

Sale and Purchase Tax Registers available on Screen. Now it is possible to view on Screen also the Sale and Purchase Invoice Term Registers in a flash. This saves paper and curtail costs. 

Merged Accounts for Profit & Loss and Balance Sheet includes budget figures

The Merged Accounts - Profit & Loss and Balance Sheet Consolidated reports has been enhanced and also considers the budget figures as well as last years figures of all subsidiary (child) companies on the reports. Thus, the consolidated group budget figures may be compared with the actual group performance and business planning becomes more sound. 

"No Agent (Salesman)" detail available in Ar/Ap - Outstanding Documents – Invoice Customers and Vendors and Ar/Ap – MIS Reports – Analysis Customers and Vendors

Now it is possible to list those Outstanding Sale Invoice transactions which do not have any agent. You may select this through the Help Box having the caption "No Agent (Salesman)". This facility is also available in Analysis Customers and Vendors. 

New option provided to view consolidated report for Cash/Bank and Ar/Ap Receipts and Payments in Ledger / Cash/Bank Reports

Ledger - Cash/Bank Reports – Receipt Register and Payment Register have been enriched with the facility to include the Receipts and Payments pertaining to your Customers and Vendors. This add on feature will enable you to view a consolidated report for both the Cash/Bank and Ar/Ap Receipts and Payments.  

Product Master - made more Powerful with the introduction of 'Copy' Facility

Add more power to the Product Master with the facility to copy an existing Product details into a new Product. Clicking on the "COPY" button FACT Accounting for Windows will display a list of all the existing Products. From this list, the user can tag a code, which he/she wants to copy. The detail of this code will be copied once the user confirms the copying by pressing the OK button. Added to this, is the advantage of copying an Inventory Product and modifying it into a Service Product and vice-versa. 

Check for duplicate Customer Order Number in Sales Order 

Entry / Sales / Orders now instead of disallowing duplicate Customer Order Number will pop up a message asking for user confirmation. The user may be allowed to enter a duplicate Customer Order Number only if he answers "Yes" to the message.  

F1 Help Window - A new sort on Party available

A new Sorting and Order criteria with the caption "Party" has been introduced in the Help Box of the undermentioned modules. This helps you to sort on Customer/Vendor code also, thus enabling an easier way to locate Debit/Credit Notes.

Entry / Journals / Customer - Debit/Credit Note
Entry / Journals / Vendor - Debit/Credit Note
Entry / Journals / Party Journals
Entry / Sales / Return
Entry / Purchases / Return
Ar/Ap / Document Printing / Sale Return
Ar/Ap / Document Printing / Purchase Return
Ar/Ap / Document Printing / Party Journal
Ar/Ap / Document Printing / Customer Debit/Credit Notes
Ar/Ap / Document Printing / Vendor Debit/Credit Notes

Screen report header made more informative

The Screen report header of Ledger - Cash/Bank Reports - Books / Reconciliation has been made more informative specifying the Document Class combination (Branch/Region/Depot etc.) for which the report has been generated.  

New option to generate Net Balance with ageing details 

The Ar/Ap / MIS Reports / Ageing Customers and Vendors now comes with a new option called “Net Balance Ageing” to generate Net Balance with ageing details. This will show the outstanding balances of the Party at a specific interval without any breakup of the Invoices, Debit Note, Receipts etc., which will be calculated on the basis of Days and Interval entered as the report parameters. The last column will show the Net Outstanding Balances of the Party as on the date of generating the Ageing Analysis report.

More... 

• The undermentioned graphic reports has been enhanced to give better readability by showing distinct columns for Product Code and Product Name.

Ar/Ap / MIS Reports / Analysis - Sales
Ar/Ap / MIS Reports / Analysis - Purchase
Ar/Ap / Outstanding Documents / Orders-Customers
Ar/Ap / Outstanding Documents / Orders-Vendors

• Entry / Inventory Issues / Issues has been made more powerful by allowing user to enter a larger value against the “Factor”. 
  

• Ar/Ap / MIS Reports / Analysis Customers and Vendors has been made more intelligent so that it now handles data having different "Starting Date" and "Install Date" seamlessly.

Primary Product Description Field of Product Master "Doubled"

Now 50 characters for descriptive definition of Product/Items. Consequently, the corresponding Ar/Ap and Inventory Reports have been enhanced to show the entire Product Master description. This should be an absolute bonanza for those users who deal in different kind (Categories) of Inventory in the day-to-day operations.  

Provision to print User Defined Fields in Sale / Purchase Registers

FACT Accounting for Windows has the provision of User-Defined Fields. User-Defined Fields (UDFs) are available at three levels. While for some types of Documents, these are available at the Global Level, for others, they are available at the General Ledger Code level, Item level, or at the Product levels. These fields are accepted during respective entries. You can place these fields in a Document and print the same through Document Designer. However, there has been a long-standing demand from FACT Accounting for Windows users for printing the UDFs in Sale / Purchase Registers. Thus, earlier, it was possible to print the UDFs in document only.

Now, FACT Accounting for Windows, unleashes the power of UDF printing in Purchase & Sale Registers. This facility comes very handy for those users who have been using UDFs imaginatively for Sale and Purchase-related transactions with myriad implementations in FACT Accounting for Windows. This facility shall be available when you generate the Purchase / Sale Register on either of the sorts - "Date" or "Number". Again, the Line level UDFs can be printed in Sale / Purchase Register - "Detailed" format only. This feature has now been made available in "Text" and "Graphics" mode reports.  

Empowered Entry Modules with Power-pact info

The following Entry Modules have now been empowered and provides Adjustment Details on the Entry Screen Itself.

Entry / Sales / Invoice
Entry / Sales / Return
Entry / Sales / Service Invoice
Entry / Purchases / Invoice
Entry / Purchases / Return
Entry / Purchases / Service Invoice
Entry / Vouchers - Receipt/Payment / Customers
Entry / Vouchers - Receipt/Payment / Vendors 
Entry / Journals / Customer - Debit/Credit Note
Entry / Journals / Vendor - Debit/Credit Note

A Window pops up whenever documents like Receipt Voucher/Payment Voucher/Debit Note/Sales Invoice/Purchases Invoice etc., is getting either modified or deleted specifying the adjustment details like Document Type, Adjusted Document Number, Date, Date of Adjustment and Adjusted Amount. Added to this, is the adroitness in printing the Adjusted Details from the popped up Window itself. This saves lot of time and is an absolute boon as there is no need to scan different reports for getting this vital information. 

Screen Report and easy Toggling between Detail and Summary in Account Confirmation Statements

Now it is possible to view on screen also the Account Confirmation Statements (i.e., Statements of Accounts) for both customers and vendors. You may also print from the Screen report itself. This saves paper and curtail costs.

The 'Toggle' feature between Detail and Summary formats has been introduced in the Account Confirmation Statements (i.e., Statements of Accounts) for both customers and vendors. As the detail and summary reports are generated using two different menu options, the report when run for detail and switched to summary or vice versa, the control always return to the original module. This toggling between the summary and the detail report provides easy navigability. This is an absolute time saver !!

Viewing Screen Report of Reminder Letters to your Customers 

Now it is possible to view on Screen also the reminder letters to your Customers. You may also print the Screen report itself. No need to waste stationery. 

Inclusion of Post Dated Cheques in Statement of Account for Vendors

Statement of Account for Vendors has been enhanced to optionally take into consideration post dated cheques. This helps you in knowing the status of the Vendor's account beforehand. 

Agent-wise Graphics Mode Report of Sale Register Invoice

Ar/Ap / Sale Registers / Invoice has been made more powerful in Graphics Mode. It is now possible to generate the report sorted on Agent similar to text mode. The Sales Invoice register offers two additional sort options ,viz. Agent - All and Agent - Selective. It facilitates by enabling you to view your Agentwise position. 

More Comprehensive and Analytical Report on Agentwise Sales and Collection Report

Agentwise Sales and Collection Report has been made more powerful by providing a scope to the user for generating the report on any date range within the Financial Accounting Period. Thus the user should be able to generate a more comprehensive and analytical report.
The report is also made more informative with user-friendly messages as 

If there are no Sales and Collections for any particular month the report will only print a message stating that "No Sales and Collections for this month".
If any Collections are made during the current month for any Sales made for the previous month the report will display "*" (asterisk mark) beside the Collection amount and also a message will be displayed at the bottom of the report. Say, "Collections include Sales made prior to Sep 1, 2004".

Previously set parameters will be retained intelligently during the next generation of the report. 

Global Level User Defined Fields in Document Designer

In Document Designing a new field 'Global Level UDF' has been introduced for the selection of the user defined fields entered at the Global Level of the undermentioned modules : 

Voucher Cheque Printing
Customer Cheque Printing
Vendor Cheque Printing  

User Name in Document Designer

FACT Accounting for Windows now provides you a facility in Document Designer by allowing to select a field namely 'User Name (Entered by who)' that helps in knowing the person who has entered a particular document. This comes very handy for Audit purposes. This field is available in almost all Entry modules. 

More Intelligent calculation for Interest on Bank Overdrafts 

Calculation for Interest on Bank Overdrafts has been made more intelligent. From now-on-wards, Interest calculation for Bank Accounts on the overdrawn amounts will consider the "Reconciled Date" of the Vouchers if the Vouchers have already been reconciled.
In case of Vouchers which have not been reconciled the "Voucher Date" is taken into consideration. 

"Zooming In" feature of the Screen Report in Cash/Bank and Journal Vouchers 

The Screen Reports have a "Zooming In" feature. Using this facility, you can add, modify, delete and view the Cash/Bank, Journal Vouchers - one after the other - without having to come out of the Report. It is now possible to grant or withhold access to this particular facility through "Security Rights" Menu.  

Adroitness in copying Customer Multiple Shipping Address from other Accounts in the System   

Add more power to Copy Codes from another Account with the facility to copy the Customer Multiple Shipping Address. Clicking on this newly introduced Code Type and choosing the Source Account FACT Accounting for Windows will search and display a list of those Customers which already exists in both the Source and Destination Account. From this list the user can tag those Customers whose Multiple Shipping Address are to be copied. The System will copy all the non default Shipping Address once the user confirms by pressing on the OK button. 

Maintaining tight control over the Order and Invoice Numbering Scheme in Housekeep / Import Data to avoid duplication 

Duplication of Customer Order Number while importing Sale Order into the target account has been detected intelligently.
Duplicate Party Invoice Number raised against a vendor is also handled with great intelligence while importing Purchase Invoice.
Likewise duplicate Vendor Invoice Number raised against a vendor is also taken care of while importing Purchase Service Invoice.
The above facilities will enable the user to maintain a tight control over the order numbering schemes and avoiding any chances of duplication whatsoever.  

Enlarged Scope to check duplicate Order / Invoice numbers in Entry modules

The Entry / Sales / Orders module has enlarged the scope of Intelligent checking of duplicate numbers of Customer Order Number field too. This will avoid any chances of duplication and ensure that a unique number is maintained for the Customer Order.
The Entry / Purchases / Service Invoice module also prevents the entry of duplicate Vendor Invoice Number which are raised against a particular Vendor thus avoiding duplication of any Invoice Number of a Vendor.
Modifying a Party Invoice Number in Entry / Purchases / Purchase Invoice with an existing one is handled carefully so as to maintain unique Party Invoice Number of a Vendor. 

Additional Flexibility in modifying the Install Date of the Accounting Period

Modifying the Install Date of the Accounting Period has been made more flexible by allowing you to move forward the Install Date to such date which may have some transactions.

For example - if the previous Install Date was 01/03/2004 and you move it forward to 01/04/2004 even if there are transactions on 01/04/2004,you are allowed to do so (provided you do not have transactions before 01/04/2004). 

More Powerful Document Design of Sale Invoice

The Document Design of Sale Invoice has been made more powerful by enabling you to print Invoice Terms amount having Zero value. This makes the Sale Invoice format uniform irrespective of whether any of the Invoice Terms value is zero or not. 

More ...

• The Home Currency equivalent figures for Foreign Currency invoices are also available in the printer of the module Ar/Ap / Sale Registers / Invoice.

• File / New window in Account / Special / Document Designer will display the entire description of the Document.

• The readability of Stock Valuation and Material In / Out - Products Graphics Mode report have been improved by showing distinct columns for Product Code and Product Name.

• Housekeep / Import Data has been made more intelligent and imports only those Sale and Purchase Invoices from the Source Account whose date lies between the Accounting Period of the Target Account. Opening Sale and Purchase Invoices will not be imported any more.

• Data restoration has been made more robust and handles data restoration from lower version of FACT Accounting for Windows smoother.

• If the Country of Installation is set to Malaysia, henceforth the Base Currency (Home Currency) will appear as "Ringgit Malaysia" instead of "Malaysian Ringgit".

Experience Power Searching with Search Wizard

Search Wizard, the new functionality from FACT Accounting for Windows, is an utility that enables the user to locate information within this Accounting package. This wizard uses the keyword entered by the user, searches the entire document and returns the instances, along with their details, where the keyword is found. You may even customize the search option by specifying the module and a date range within the accounting period where you want Search Wizard to look in for your query. Powered by AutoComplete, this functionality is analogous to the search engines in the World Wide Web.  

‘Mass Delete’ facility in Masters / Creditors – Debtors

Add more power to the Customer - Vendor Master with the facility of a one-stroke deletion. Clicking on the new button, captioned Mass Delete, on the Masters – Creditors/Debtors - Debtors and Creditors window, FACT Accounting for Windows searches the internal System database, and displays a list of all the Customers / Vendors which have no transaction in the system. From this list, the user can tag those codes, which he/she wants to delete. All tagged codes will be deleted once the user confirms the deletion by pressing the OK button. Thus, at one shot, you are able to delete the unused Customer / Vendor codes and hence is an absolute time saver. 

Foreign Currency Rate in Document Designer

Debit Note, Credit Note and Party Journal printing have been made powerful. A new field "Foreign Currency Rate" has been introduced in Document Designer to print the Foreign Currency Exchange Rate on these documents as required. 

Document Printing facility in Entry / Inventory Issues / Memos

In Entry / Inventory Issues / Memos, a new print button has been included that will enable the user to print the currently displayed documents right from the Entry module itself, thereby saving user's time in document printing by half. 

Additional Description facility in Sales Return

Now, the Purchase / Sale Return documents print additional description too similar to Purchase / Sale invoices. This is a boon for those users who used to enter additional description for tracking their items on a regular basis. This will provide a vital link between the invoice and return documents. 

Online Creation of Customer / Vendor through Party Journal

Entry / Journals / Party Journal has been enhanced. When a Party Journal is entered through the entry module, FACT Accounting for Windows efficiently allows creation of a new Customer / Vendor online from the module itself. 

‘Total for Tax’ in Document Designer

Sale Return printing has been enhanced. A new field "Total For Tax" has been introduced in the Document Designer to print the Taxable Amount (Total for Tax) in Local Currency.   

Easy Switching between various Entry modules

The latest version of FACT Accounting for Windows comes with the facility of switch option in many more entry modules. With a click of a button, you can readily navigate across the different modules in FACT Accounting for Windows without having to exit from the currently accessed Entry screens. This enhancement has been incorporated in the following modules: 

Entry / Journals / Customer - Debit/Credit Note
Entry / Journals / Vendor - Debit/Credit Note
Entry / Journals / Party Journal
Entry / Inventory Issues / Memos
Entry / Inventory Issues / Issues
Entry / Inventory Issues / Returns
Entry / Finished Goods / Received
Entry / Finished Goods / Returned
Entry / Transfer of Stock/Adjustment / Stock Adjustment
Entry / Transfer of Stock/Adjustment / Stock Transfer
Entry / Purchases / Orders
Entry / Purchases / DO
Entry / Purchases / Return 

Multiple Shipping facility now in Templates

Experience the power of defining Multiple Shipping Address in Masters / Templates module. Now you can enter as many shipping addresses for a particular customer as you may require. This facility is indeed helpful in the real life scenario where it is quite common for a customer to have his good transported to more than one location (warehouse). This enhancement has been incorporated in the following modules:

Masters/Templates/Proforma Invoice Quotation
Masters/Templates/Service Proforma Invoice Quotation
Masters/Templates/Sale Order
Masters/Templates/sale D/O
Masters/Templates/Sale Invoice
Masters/Templates/Sale Service Invoice

Stock Status Query Report with enhanced Stock information

The Stock Status Query Report option in Inventory / MIS Reports has been improved. The system now alerts the user based on certain stock level criteria. The user can clearly distinguish among those Products when the Stock in Hand is below the minimum level (Highlighted in RED) or, when the Stock in Hand is above the maximum level (Highlighted in GREEN) or, when the sum of Stock in Hand and Purchase Order is below the Reorder level (Highlighted in PURPLE). 

Additional Product Description feature in Purchase Register – Invoice

Ar/Ap / Purchase Register / Invoice now comes with an enhanced feature. The user can print the Additional Product Description for each product by opting for a ‘Detailed’ Report and turning on the new check box - ‘Additional Description’. The 'Description Filter' field gets activated (enabled) only, if the Add Description check box is turned on, and Date or Number from the Sort By drop-down list is selected.

Multiple Shipping Addresses in Customer – Masters

The latest version of FACT Accounting for Windows comes with the facility of defining Multiple Shipping Addresses. With a view to provide a wider flexibility, this enhancement enables the user to have more than one shipping address for a particular customer under the Masters / Vendors/Customers / Customers. The user can enter as many addresses as he may require but one of them has to be necessarily set as default. This facility is indeed helpful in the real life scenario where it is quite common for a customer to have his good transported to more than one location (warehouse). These shipping addresses can be accessed at the Entry level, just by clicking on the Address button in any of the following modules. 

Entry / Sale / Order
Entry / Sale / D/O
Entry / Sale / Invoice
Entry / Sale / Service Invoice
Entry / Proforma Invoice Quotation / Stock Items
Entry / Proforma Invoice Quotation / Service Items

New buttons – ‘First Page’ and ‘Last Page’ introduced in Screen Reports

With a view to provide quicker navigability in reports, two new buttons have been introduced in FACT Accounting for Windows ver 8.x. In all those existing reports where 'Output to Screen' option is provided, the 'First Page' and 'Last Page' buttons are added. By clicking the 'Last Page' button the entire report will be generated, scroll automatically and will stop at the last page. From this position, if the user clicks on the 'First Page' button the report will scroll back to the first page automatically. This facility is particularly useful in cases where the report runs into too many pages and it takes a substantial amount of time to scan through it entirely.  

GUI getup in Import Report

The revolutionizing feature of Data Import from files of another financial accounting software for using in FACT Accounting for Windows is available through the Housekeep / Import Data option. The Housekeep / Import Data / Import Report, previously displayed in the text mode, has now been enhanced and given a contemporary windows outlook. This step towards incorporating more GUI features makes FACT Accounting for Windows very much up-to-date and advanced.  

Introduction of 'Suppress Term' facility in Sale and Purchase Register

Suppress Term Check Box is enabled when the Ar/Ap / Sale Register / Invoice  and Ar/Ap / Purchase Register / Invoice report is sorted by either of Product, Groups, Subgroups, City, Country, Agent or Customer. Turning this check box on, the report generated with Product rate is inclusive of Invoice Terms. This feature, now available in the Graphics mode too, generates report excluding Invoice Terms, at the same time, showing the break-up terms of the same when the check box is turned off. 

Easy Toggling between Detail and Summary of a Report

The 'Toggle' feature between Detail and Summary formats has been introduced in some more reports. You will now be able to switch between the ‘Summary’ and ‘Detail’ report formats from the report screen itself. This is now available in the following reports.

Inventory - Material In/Out - Products 
Inventory - Material In/Out - Cost Center 
Inventory - Material In/Out - Stock Ledger 
Ar/Ap - MIS Reports - Analysis - Sales (Top 'N' Product) 
Ar/Ap - MIS Reports - Analysis - Sales (Top 'N' Agent) 
Ar/Ap - MIS Reports - Profitability – Sales 

Ar/Ap - MIS Reports - Analysis – Sales 

Ar/Ap - MIS Reports - Analysis – Purchase

'Suppress Untagged GL Codes in reports'- available in Ledger / Profit & Loss Account and Ledger / Balance Sheet

FACT Accounting for Windows allows a higher degree of freedom towards generation of reports, catered to users' needs. With the introduction of new checkbox "Suppress Untagged GL Codes in reports" under the module Ledger / Profit & Loss Account and Ledger / Balance Sheet, reports can be more flexibly generated, with or without including the Untagged Ledger Codes. By default, however, the generated reports will contain the untagged GL codes.

GUI getup in Purge Import Report

Housekeep / Import data / Purge Import Report option has been enhanced with a user-friendly Graphical User Interface getup. The previous text mode interface has now been upgraded with the Windows format, thereby giving user a greater degree of freedom and convenience.  

Graphics mode preview of Journal Book Report

The Ledger / Journal Book Report viewing facility has been improved. Previously, the entire Narration of 200 characters could be viewed and printed in Text mode Report. The same facility is now available in Graphics mode too. 

Masters / Item/Products / Products module has been enhanced

FACT Accounting for Windows will now allow the user to modify the general ledger codes tagged to Product Master, even if transactions exist for that particular Product. The system will force the user to run Recalculate Balances for correct postings, thereafter. 

Suppress Term option available in Sales / Invoice / Register

Ar/Ap / Sale Register / Invoice report has been enhanced - Previously Product rate was inclusive of Invoice Terms, when report was generated sort by Product, Groups, Subgroups, City, Country, Agent and Customer. As per the new functionality the suppress term check box will be activated in case the report is generated on any of the above sorts. If the Suppress Terms Check Box is turned on then the report is generated with Product rate inclusive of Invoice Terms. If the Suppress Terms Check Box is turned off, the report is generated with Product rate excluding Invoice Terms and also showing the breakup of the same. 

Housekeep / Diagnostic option made powerful using Auto-check for data corruption

The data deletion in the module Entry / Purchase / Invoice is now done more comprehensively. If corrupted data existed - as identified by Recalculate Balances - deletion, which was not comprehensive, has now been enhanced. This will ensure that if a Purchase Invoice is entered again with the same number, it will be properly saved. In addition to this, Housekeep / Diagnostic option has been enhanced to overcome similar type of data corruption.  

More...

• 'Print' from Text Mode screen output available in Ar/Ap / MIS Reports / Profitability Sales - Sorted By Customer Report. 
  

• FACT Accounting for Windows will now allow the user to modify the general edger code tagged to a customer / vendor, even if transactions exist for that particular customer / vendor. The user will be forced to run Recalculate Balances for correct postings, thereafter. 
  

• Layout of the Merged Accounts Window (Ledger / MIS Reports / Merged Accounts) has been enlarged with a better visual look & feel. Thus the Help Text can be viewed properly and effectively. 
  

• The General Ledger Report has been improved and now will show only those details that are relevant to Sale and Purchase entries. Any other irrelevant details will be suppressed.

A More Customized Report Generation

FACT allows a higher degree of freedom towards generation of reports, catered to users' needs. With the introduction of new checkbox "Suppress Untagged GL Codes in reports" under the module 'Ledger / Profit & Loss Account' and 'Ledger / Balance Sheet', reports can be more flexibly generated, with or without including the Untagged Ledger Codes. By default, however, the generated reports will contain the untagged GL codes. 

Printer-friendly Enhanced Version

Irrespective of the format of Reports and volume of data, FACT Accounting for Windows ensures efficient viewing and printing. Intelligently switching between the 'portrait' and 'landscape' formats, FACT guarantees that no part of the report remains outside the screen or printable area. This Auto-toggling between the two modes makes switch user-friendly. 

Switch Facility in Reports – An Absolute Time-saver

With a click of a button, user can readily navigate across the different report modules in FACT Accounting for Windows, without exiting from the Report screens. For instance, if you are currently viewing a report like Sales / Invoice / Register and need to view the module Purchase / Invoice / Register, you are just required to click this ‘Switch’ button (the button with the image of two parallel arrows in opposite direction) on the Report screen to switch to the module of your choice and view the reports.   

As you click on the ‘Switch’ button, a list of the various modules to which you may navigate, appears within the ‘Module Switching’ window. Select the module view expanding the tree-like hierarchical structure of menu options (very similar to the Folders view in the left pane of the Windows Explorer) and thereafter, clicking the OK button on the Module Switching window. 

Introduction of ‘Return’ button in Text mode report screen

Tired of selecting the main menu options - every now and then - to access the right module? The new version of FACT Accounting for Windows holds the answer to that. With the newly introduced ‘Return’ button facility, you can navigate back to the report parameter window after viewing the report, just by one click of the mouse. 

Toggle feature between Details and Summary in Ar/Ap / MIS / Top N Customer Report

While viewing the Ar/Ap / MIS / Top N Customer Report you can toggle between viewing the ‘Details’ and ‘Summary’ of the Ar/Ap / MIS / Top N Customer Report. Earlier, while viewing the Summary Report, if you opt to view its Details part, you had to entirely re-open the Report Parameter window from the main menu, select the ‘Show Details’ check box, and then re-generate the Report. But now that’s history. You will be able to toggle between the ‘Summary’ and ‘Details’ viewing of the Report, with just a single click, from the Report viewing screen itself. This feature had certainly speed up the entire workflow, as you are able to view the two form of report (Details / Summary) with just a single click.  

Account / Special / Document Designer - Made more Powerful

(a) Statement of Account design will allow you to print the document class 'code' and 'description' for all transactions that appear in the statement of account. This will come very handy for those who wish to generate Account Confirmation Statements for both Customer and Vendor with Document Class to indicate the Branch, Depot or any other information depending upon how you are using this field.

The new fields are available under the 'Document Details' segment of the 'Statement of Account' design.  

(b) Introduction of New field 'MRP' (Maximum Retail Price) in Document Design for Sale Invoice - A new field ‘MRP’ (Maximum Retail Price) has been introduced in the document designer for sale invoices. You may select this field in your design to print the maximum retail price / rate for the product. 

(C) 'Total Amount Payable (Excluding GST)' is available in Local Currency - Account / Special / Document Designer – Sale Invoice has been enhanced – As per the GST norms prevalent in Singapore, when you invoice your customer in foreign currency you are also required to convert the total amount payable (excluding the GST figure) to Singapore Dollar (local currency) and show this amount in a separate column on your Tax invoice.  

A new field ‘Total for Tax (Local Currency)’ has been introduced for incorporating this figure on the Sale invoice design as may be desired. 

New facility to update Currency Rates Master – Faster

A checkbox 'Repeat Rate for entire Month' has been introduced in the Currency Rate entry form. Checking this will repeat the rate entered on a specific date for that entire month. 

While entering currency rate on a particular date, if the date is not the first date of that particular month and the user checks the checkbox to repeat the rate for that entire month, then all the currency rates entered prior to and/or beyond that particular date in that month will be overwritten by the new rate, as entered by the user. 

This facility is available both for ADD and MODIFY mode. 

Revamped - Housekeep / Year Ending module

(a) A new check box, named 'Purge Audit Trail', is introduced in Housekeep / Year Ending. You can turn this check box ON to purge or clean Audit Trail related data till the 'Cut Off Date'.  
(b) Year Ending definition window has been rendered a smarter look-and-feel effect. 
(c) Performance of Year Ending with Warehouses has been optimized. 
(d) Monitoring of the Year Ending process is now possible with on screen display of the current Year Ending status.  

Multiple Filter option in Graphics mode

Ledger / Profit & Loss Account / Complete and Ledger / Balance Sheet / Complete reports has been enhanced. Multiple Filter option is now available in Graphics mode too.  

More Intelligent Master / Customer / Vendor module

FACT will not allow the user to modify the general ledger code tagged to a customer / vendor, if transactions relating to that particular customer / vendor already exist. Otherwise, the user will be able to modify the general ledger code mappings.  

Display of general ledger codes with "zero balances" made more comprehensive

Ledger / Trial Balance - Normal report has been enhanced. The user has been provided an extra facility to view the 'zero balance' general ledger codes without any transactions i.e. the blank codes. A complete listing of the general ledger codes will include these blank general ledger codes in the report. 

Ar/Ap / Purchase Register / Invoice - made more Informative

Previously, when report generated was sorted by Product, Groups, Subgroups, City, Country, Agent or Vendor, the product rate was inclusive of GST. As per the new functionality, the 'Suppress Terms' check box will be activated, in case the Report is generated on any of the above sorts. If the 'Suppress Terms' Check Box is turned ON, then the report is generated with Product rate - inclusive of GST. If the 'Suppress Terms' Check Box is turned OFF, the report is generated with Product rate excluding GST and also showing the Breakup of the terms.  

Document Numbering Scheme - Now made more Intelligent

Intelligent detection of 'End Date' of the current Accounting Period - Users generally extend the 'End Date' of their accounting period when they reach the end of the financial period (but the Audit is not done yet), so that they can continue with data entry for the next financial year while the audit preparation is going on. 

Now, whenever the User EXTENDS the 'End Date' in System Controls, a message is displayed, asking the user whether to re-configure the document numbering schemes. If the user confirms, and moreover he has the requisite security rights for modifying the 'End date' of Document Numbering schemes, then a list of Document Numbering schemes having the same end date that was previously set as ending date of current accounting period, will be displayed. The user will have the facility to select some or all of them. After selection, if the user clicks the “OK” button then the end date of selected Document Numbering schemes will be updated automatically to the end date that has been set as the end date of current accounting period.

Masters / Chart of Accounts / General Ledger - Modification of Account Types - Made possible with user-friendly messages

User will now be able to modify any General Ledger from 'Profit & Loss Account' type to 'Balance Sheet Account' type and vice-versa with proper integrity checks. When you set to modify the existing account type of a General Ledger that has an opening balance or a Transaction or a mapping with either of the System Control or Customer or Vendor or Products, the system intelligently prompts the user with unique self-explanatory messages for each of the above scenario, along with its appropriate solution. The user can use these to change the Account Type accordingly.  

Customer Address Details modified during data entry - made more Intelligent

Billing and Shipping address will be updated in the Customer Master during document entry only if the user has the 'Modify' rights for Customer Master. 

Inventory / MIS Reports / Stock Valuation - Availability of GroupWise Report in Text and Graphics mode

GroupWise report will be available with alphabetically sorted on products both in Text and Graphics mode. The Report header will also indicate accordingly if it is alphabetically sorted on products. 

More...

• Entry / Vouchers / Receipt/Payment / Customer – Made more intelligent - At the Item level, the document balance amount is automatically carried forward to the ‘Amount’ column, by default. Data entry becomes faster and easier. 

• Introduction of Intelligent checking of open D/Os in Housekeep / Year Ending – More Intelligent checking of open D/Os have been introduced. 

• Ledger / Profit & Loss Account / Complete report with budget figure – Alignment of figure made consistent. 

• Housekeep / Diagnostics – NUMERIC OVER FLOW – Check has been improved to detect and rectify any negative balance of Credit note and Debit note. This will result in data integrity and correct outstanding position of Customers and Vendors. 

• Account / Modify option are more streamlined for International users - The 'CST Number' and the 'SST Number' will now be available only for those users who have entered data for CST and SST numbers.  

• Ar/Ap - Party Ledger - Customers & Vendors has been improved - Currency Codes & Description while printing Closing Balances, Totals and Grand Totals, has been given a better look and feel.

Introduction of new message in Account / New module has been enhanced. Now, a message will popup when the user attempts to enter any initials other than ‘A’ to ‘Z’, ‘0’ to ‘9’ and ‘_’ (underscore).

Retention of Last Defined Settings in 'Online Printing' window

Towards making Online Document Printing easier and swifter, as an addendum to the present release of FACT Accounting for Windows comes with the timesaving feature of retaining the last defined settings. FACT Accounting for Windows memorizes the last defined settings of the Online Printing windows, and automatically, loads the same settings, back, the next time the document printing is implemented. In effect, the whole mechanism saves your precious time and energy. 

Address Details Modified during data entry update the Customer Master too

Reduce two step work in single click. Any updation made on the Customer Address details during entry will update the Customer Master only on click confirmation. This facility will help in maintaining the Customer Address database up-to-date, no need of updating Master entry first and than making Invoices etc. This has been implemented in the following modules.

- Entry / Proforma Invoice Quotation / Stock Items
- Entry / Proforma Invoice Quotation / Service Items
- Entry / Sale / Order
- Entry / Sale / D/Os (Challan)
- Entry / Sale / Invoice (Bill)
- Entry / Sale / Service Invoice (Bill)
- Masters / Templates / Proforma Invoice Quotation
- Masters / Templates / Service Proforma Invoice Quotation
- Masters / Templates / Sale Order
- Masters / Templates / Sale D/Os (Challan)
- Masters / Templates / Sale Invoice (Bill)
- Masters / Templates / Sale Service Invoice (Bill) 

Modification of Voucher type from 'Receipt' to 'Payment' and vice-versa - Possible

It is possible to modify the voucher type from "Payment" to "Receipt" type voucher and vice-versa Of course, this modification is allowed only after the user confirms the change. A message has been provided to this effect. You will agree that this enhancement provides the much-needed flexibility and leads to huge timesaving in data entry. 

Account Open Window now made more Informative

Account Open Window has been enlarged to display Starting date and Ending date of the Accounting period for each Account installed in FACT Accounting for Windows. This will come very handy to locate the data for a particular accounting period, incase you are working with a number of accounts with different account period. 

Account Confirmation Statement provides Cheque details

There was need of Cheque Number and Cheque Date. Otherwise report looks incomplete. Now the Ledger / Special Reports / Account Confirmation also provides cheque details, namely Cheque Number, Cheque Date, Drawee Bank name. This improves the report out-look entirely. 

Menu Inter Changed

The following Report options have now been logically sorted under the Ar/Ap menu option. Now it is very easy to locate them without the help of FACT Helpdesk. (Previously it was displayed under Ledger / MIS Reports option)

- Multi Company Customer Ledger - (sorted under Ar/Ap - Party Ledger)
- Multi Company Vendor Ledger - (Sorted under Ar/Ap - Party Ledger)
- Multi Company Sales (Top N Customer) - (sorted under Ar/Ap - MIS Reports) 

Party Ledger - GL Codes selection window - Intelligent display of GL Codes

Ar/Ap / Party Ledger / Customer / Vendor has been enhanced - Intelligent display of General Ledger codes in the GL selection window will make your life easy. Thousands of General Ledger codes are evaluated internally and Selection windows will display only those General Ledger codes that have been used for tagging Customer/Vendor and/or used in mapping under the System Control - Sales and Purchases. 

Multi Company Customer/Vendor - Report definition window to retain the last defined setting

Ar/Ap / Party Ledger / Multi Company Customer Ledger and Multi Company Vendor Ledger - Report Definition Window - last defined parameter settings will be recalled intelligently during the next loading of this window. 

Party ledger - made more informative

Ar/Ap / Party Ledger / Customer / Vendor has been enhanced -

(a) Report header will indicate if the report is just a "Summary" report or a "Super Summary" report. Report properly indicates the user selection.

(b) In case when report is running into multiple pages, it is very difficult to know the total of amount. Inclusion of "Page Total" and "Brought Forward Page Total" on the next page will make this very informative. 

Multi Company Customer Ledger and Multi Company Vendor Ledger Reports available in Graphics Mode

'Multi Company Customer Ledger' and 'Multi Company Vendor Ledger' report which was available only in text mode earlier, is now available in graphics mode also. The Graphics Report allows you to export any Report in various formats, such as in MS-Word (.DOC), MS-Excel (.XLS), and Crystal Reports (.RPT) format. Hence you can get these benefits in this report, now on. 

Ar/Ap / Party Ledger / Combined Report available in Graphics mode

Ar/Ap / Party Ledger / Combined Report which was available only in text mode earlier, is now available in graphics mode also. The Graphics Report allows you to export any Report in various formats, such as in MS-Word (.DOC), MS-Excel (.XLS), and Crystal Reports (.RPT) format. Hence you can get these benefits in this report, now on. 

New Default Designs inline with International Standard

We are in constant touch with Auditors, those are internationally well known. Based upon the current trend internationally, our International pack have brand-new international look of 'default' Document Design. Enjoy the latest trend of documents.

Descriptive and User-friendly field names

The Fields names in the Document Designer were made more descriptive and User-friendly. Like "Batch no." is now "Batch Number", "Alt GL Code" is now "Alternate General Ledger Code" and many more. This will remove the confusion, while selecting Fields names in Document Designer. 

Smart looking Report definition windows - now more in number

In addition to the already huge number, a host of more report definition windows, belonging to the Ledger modules in FACT Accounting for Windows have been rendered a smarter look-and-feel.

- Ledger - Profit & Loss Account – Complete-
- Ledger - Profit & Loss Account - Schedules
- Ledger – Profit & Loss Account – Date To Date (Complete)

- Ledger – Profit & Loss Account – Date To Date (Schedules)

- Ledger – Balance Sheet – Complete
- Ledger – Balance Sheet – Schedules
- Ledger – Balance Sheet – Date To Date (Complete)
- Ledger – Cash Flow Statement – Complete
- Ledger – Cash Flow Statement – Schedules
- Ledger – Cash Flow Statement – Date To Date – Complete
- Ledger – Cash Flow Statement – Date To Date – Schedules 

Purchase & Sale Order Position - Report

Two new reports, viz., "Sale Order Position" and "Purchase Order Position" are, now, available, which will be very useful for knowing the Purchase / Sale order status along-with despatch details.  

FACT Usage Report

With the new FACT Usage Report, you can, now, obtain the number of times a module has been accessed. You can even list those modules that have been accessed maximum number of times and also those that have been accessed minimum number of times. From this report, you can also ascertain those modules that have not been accessed at all. 

Recent Usage Report

This Report allows you to have a review of the most recently used modules. The report helps you to track any access of FACT Accounting for Windows options, Module wise, Date wise, and User wise, along with the date and time of its access. When you call us for support, you can provide us all the necessary information from this report. 

FACT Installation Information

You can get to know the status of installation information of your FACT System, from this new report. When you call us for Support, you can provide us with all the necessary information from this Report. A record is kept of your hardware and software Settings, FACT Windows directory listing (including its file-attributes) along with a wealth of other information vital to the trouble-free working of FACT Accounting for Windows. 

FACT System Controls Trail

This is a very useful report to keep track of the various modifications being made on the System Controls. Every instance of any change made in the System Control settings is recorded and displayed date-wise, and time-wise in this report. 

Average Cost and Sale Price - Report

FACT Accounting for Windows provides a very convenient and handy Report tool that gives you a one shot view of product wise average cost and average sale price. This report is very useful while profit calculation, because it gives the average cost price and average sales price of a product side by side. The report is also very important from the point of view that, almost ninety percent of the companies use the 'average method' as their valuation technique for their Stock valuation purposes. 

"Auto Calculated Amount" facility in Entry / Voucher - Receipt/Payment / Customers' and 'Entry / Voucher - Receipt/ Payment / Vendors'

Powered by the new Intellitype Technology, FACT Accounting for Windows removes the necessity of manual calculation that you are required to perform while working within this Entry module. After activating the 'Auto Calculated Amount' from the System Controls option, when you enter any Receipts / Payments Vouchers for Customers / Vendors, the amount field at the top level will get calculated automatically based on the entries made at the item level. 

"Auto Distributed Amount" facility in Entry / Vouchers - Many Db / Cr Vouchers

After activating the 'Auto Distributed Amount' from the System Controls option, when you enter any Many Db / Cr vouchers, FACT Accounting for Windows will provide you the facility of entering the total voucher amount that is to be distributed at Item level. As soon as you reach the Receipt / Payment field at the item level, the balance amount of the voucher is shown by default. This is the maximum amount of the Document that can be adjusted against the Receipt / Payment being made. You may change it, if desired. 

Facility to Check any Negative Stock for Back dated Entries

A new option named 'Negative Checks for Backdated Entries' has been provided in the Account / Preferences / System Controls - Stock Section. You can activate this Check along-with 'Stock Control' set to 'Block', to ensure that no back dated stock entries are possible within the system, which could result in Negative stock balance for any day within the accounting period. This is a very useful feature for those FACT users who wish to ensure that no negative stock creeps into the Inventory records. 

Copy "Templates" from another account

You can, now, copy the 'Templates' too through Master - Copy Codes From Another Account. 

Missing/Cancelled Cheques listing facility in Cheques List

FACT Accounting for Windows, now, provides two new features in the Cheques List report. You can obtain the count on number of missing cheques between any consecutive series and additionally, the report will also list those bank payment vouchers whose cheque field has been left blank. 

Deletion of 'Reconciled Vouchers' Allowed with a Warning Message

Introduce yourself with yet another real-time saver in FACT Accounting for Windows. One Step process, to delete Reconciled Bank Vouchers from the entry screen itself. Prior to your deletion the FACT Accounting for Windows will prompt you a message with the reconciliation details and allows deletion, only after confirmation from the user. 

Flexibility to Backup Data without Audit Trail

FACT Accounting for Windows comes with the new 'Backup data without Audit Trail'. You can now opt to take backup data without Audit Trail too. In any of the accounts after the Audit Trail has been generated the user might wish to backup the data without the Audit Trail. It is now possible to exclude the Audit Trail details from your data backup. 

P&L/BS/CF - Display of All Untagged GL Codes in one Window

With the latest enhancement, while generating the P&L/BS/CF (Profit and Loss, Balance Sheet, Cash Flow) reports you will be able to view all the Untagged GL Codes listed together in a single window. The user may still be allowed to run the report, as earlier, and these untagged information will also be printed at the footer of the report. 

'Print' from Text Mode screen output available in more reports

You can, now, print the Text Mode reports from the output, itself. You do not need to load the report definition (or, the report parameter entry) window, again, and select 'Printer' from the 'Output to' segment to print the report. Just a click on the 'Print' button on the report will direct the output to the Printer. This feature is available in some more Reports as follows

- Ledger - Journal Book report
- AR/AP - MIS Reports - Analysis Sales
- AR/AP - MIS Reports - Analysis Purchase
- AR/AP - Receipts Register – Customers
- AR/AP - Receipts Register – Vendors
- AR/AP - Payment Register – Customers
- AR/AP - Payment Register – Vendors
- Ledger - MIS Reports – Multi company Sales (Top N Customer)
- Ar/Ap - Party Ledger – Combined
- Ar/Ap - MIS Reports - Analysis Sales (Top N Customer)
- Ar/ap - MIS Reports - Analysis Sales (Top N Product)
- Ar/Ap - MIS Reports - Analysis Sales (Top N Agent)
- Inventory - Material In/Out - Stock Ledger
- Inventory - Material In/Out – Product
- Inventory - Material In/Out - Cost Center                       

New Sorting option on GL Code in Party Ledger

Along with the existing sorting option of Customers and Agents another new sort "GL Code" has been introduced in the Ar/Ap / Party Ledger / Customer and Ar/Ap / Party Ledger / Vendor Report. On selecting this new option, it will list the Party Ledger balance sorted on General Ledger codes. 

Credit Note / Debit Note Registers sorted on Selective General Ledgers

The Ar/Ap Credit Note Register and the Ar/Ap Debit Note Register can now be generated based on selective General Ledger codes. 

Automatic Printer Selection after first Login

Instead of asking you to select the default printer, the FACT Accounting for Windows will intelligently locate the default printer installed in your PC and will automatically assign this as the "default" printer for FACT Windows. The FACT Accounting for Windows will also guide the user in selecting an appropriate printer driver for those unlisted printers, which has been installed as default in the system, for which no match has been found by FACT Accounting for Windows. 

Option to Suppress Local Currency Equivalent in 'Net Position' report

A new Check Box 'Suppress Local Currency Equivalents' has been introduced in the Ledger / Case/Bank Reports / Net Position - Report definition window. You can turn on this check box to generate the Net Position report without the converted local currency amount. 

Availability of 'Locate' and 'Navigation' button for All Categories of Users

'LOCATE' and 'NAVIGATION' button will now be available for all categories of users, irrespective of assigned Security Rights/Privileges. 

Display of Tagged Information in the report header

The number of Codes, selected (tagged) while generating any of the reports in FACT Accounting for Windows, is now displayed on the Report header. In other word a count of number of code selected for viewing the Report has been made available, so that the user can gauge the comprehensiveness of the Report under review. 

Error Box made more Informative and Explanatory

The error message or more conventionally known as the Error Box has been made more informative as follows 
 
- It displays the modules and sub-modules on which the Error Box was encountered
- The last run Web Update information

These important information will be extremely useful for the Regional HelpDesk team in troubleshooting the problem faster. 

Import of Finished Goods Received with Batch Details

You can now import Finished Goods Received with Batch Details, namely Batch Number, Batch Quantity, Manufacturing Date, Expiry Date, etc. 

'HUPDATE' Utility Provided a New Contemporary Look

HUPDATE - HASP Update Utility has been provided a native Window clothing and better look and feel.

Significance of 'Version' in the 'FACT Windows WebUpdate' Window

'Version' on the 'FACT Windows WebUpdate' window denotes the identifier (ID) till which the current FACT Accounting for windows installation have been updated.

Summary' Report to display conversion details, even if no transaction exists during the period of report generation

The Ledger / Cash / Bank Reports / Summary report has been enhanced to the extent that, the report displays the following conversion details, even if no transactions exist for the period for which the report is generated:

- Closing Balance
- Unrealised Exchange Gain/Loss
- Closing Balance at current exchange rate
- Currency Rate used for Calculating Unrealised Exchange Gain/Loss  

Proper Update of 'Last Run Date', 'Time', and 'Status' on running a 'Diagnostics' option

On running an option (e.g., BLANK RECORDS) of the Housekeep / Diagnostics utility, the Last Run Date, Time, and Status (shown at the bottom of the grid containing the list of Diagnostics options) are properly updated.   

Enhanced [F1] Help window in Sale and Purchase Service Invoice Entry

The Help windows, which appear on pressing the [F1] key on your keyboard or upon clicking the magnifying lens-shaped Lookup button, during the Sale and Purchase Service Invoice Entry have been enhanced    

User-friendly Message, demystifying the principle of Foreign Currency conversion, in 'Party Ledger' report

The principle of foreign currency conversion has, now, been demystified in the Ar/Ap / Party Ledger / Customers and Ar/Ap / Party Ledger / Vendors reports.   

On-screen 'Print' from 'Bank Reconciliation List' report

You can, now, print the Ledger / Cash/Bank Reports / Bank Reconciliation List report in Text Mode from the output (i.e., print preview mode on the screen), itself. You do not need to load the report definition (or, the report parameter entry) window, again, and select Printer from the Output to segment to print the report. Just a click on the Print button on the report will direct the output to the Printer.   

Stock Transfer entries in 'Party Ledger - Customers' report in Text Mode

The Ar/Ap / Party Ledger / Customers report - generated in the Text Mode - now, displays Stock Transfer entries for the selected Customers.

Original Value of Orders in 'Outstanding Customer and Vendor Order' reports

The Ar/Ap / Outstanding Documents / Orders - Customers and Ar/Ap / Outstanding Documents / Orders - Vendors reports - generated with the Show Detail check box as turned on - now, display the original value (Gross Order Amount) of the Sale / Purchase Orders.   

Intelligent Retaining of the last entered 'Find / Replace' pattern in Voucher and Journal Entry

The Find / Replace facility in the Entry / Vouchers - Receipt/Payment / Many Db/Cr and Entry / Journals / Ledger modules have, now, been enhanced to the extent that, it has been made more intelligent to retain the last entered pattern till you close the running session of FACT Accounting for Windows.

'About Box' in a new look-and-feel and with enhanced functionality

The About FACT Accounting for Windows window (accessible through the Help / About FACT Windows option on the main menu) - conventionally known as the About Box has now been imparted a new look.

Increased width of 'Licensee Name'

The Licensee Name field - displayed within the License window, which appears when FACT Accounting for Windows is run for the first time following installation, now, accepts as many as 50 characters.

Sale and Purchase Order Registers - now available for selected Customers and Vendors

The Ar/Ap / Sales Registers / Order and Ar/Ap / Purchase Registers / Order reports are, now, available for selected Customers and Vendors.   

'CST' displayed as 'TIN' in headers of Text mode reports in Philippines Packs

Keeping the accounting requirements of our users in Philippines, CST will, henceforth, be displayed as TIN (i.e., Tax Identification Number) in the headers of all relevant Text mode reports in FACT Accounting for Windows setup with Country of Installation as Philippines.  
 

Windows XP look-and-feel in command buttons in 'Text' mode reports generated on screen

The Print, Previous, Next, and Close command buttons displayed on the Text mode reports, which are generated on screen (i.e., with Screen selected in the Output to segment of the report definition window), have been imparted a Windows XP look-and-feel.   

Tracking Continuity in the 'Ledger / General Ledger' reports generated in 'Graphics' mode

The Ledger / General Ledger report - generated in Graphics mode - has, now, been aligned w

ith the Text mode output to the extent that, if the report runs into more than one page, then the text: Continued from page number appears at the left top of the report output. This will help you to track the continuity of the report.   

More report definition windows in 'Graphics' mode with smarter look-and-feel

In addition to the already huge number, more report definition windows (for Graphics mode output), belonging to the Ledger and Ar/Ap family have been rendered a smarter look-and-feel.   

New fields available for selection in 'Document Designer'

The Account / Special / Document Designer module, now, offers you with the following additional fields for selection through the Edit / Select Field main menu option (or, [F1] key-press) within the Body segment of a document design. These fields are available during addition or modification of the Account.   

User-friendly captions in menu options and field labels

With an eye towards providing our users with a better understanding of the modules and various fields, therein, we have made few changes in the captions into more User-friendly.   

Display of Sale Invoices filtered on Product Additional Description in the Sale Invoice Register

The Invoices - displayed in the Ar/Ap / Sale Registers / Invoice report - can, now, be filtered on the Additional Description (or, Description - as set in Product Master, if the Additional Description has not been specified, or set to N during entry of Invoices) of the Products involved. This facility is available in Text Mode reports. 

Voucher Number-wise sorting of vouchers entered on same date in 'Books / Reconciliation' report

The Ledger / Cash Bank Reports / Books / Reconciliation report, now, sorts the vouchers - entered on the same date - number-wise, even if the vouchers were entered through different voucher entry options (viz., Entry / Vouchers - Receipt/Payment / One Db / Cr and Entry / Vouchers - Receipt/Payment / Customers options).   

Introduction of 'Copy' facility in Sale and Purchase Order and Delivery Orders

Introduce yourself with yet another revolutionary real-time saver in FACT Accounting for Windows - the Copy facility in Sale Order and Delivery Order (or, Challan) Entry and Purchase Delivery Order Entry. As you must have already discovered in several other Document Entry modules, you can save as much as 80% of your time in Sale and Purchase Order and Delivery Order Entry, now. By a click on the Copy button, you can recall an existing Sale Order or Delivery Order, or a Purchase Delivery Order, and use its transaction details for a newly entered Order or Delivery Order. Once you have recalled an existing Order / Delivery Order, you can save the document after entering the necessary inputs. Do away with the monotony of having to enter the repetitive Order and Delivery Order - all over again months after months. Just recall the document through the Copy facility, and prepare your Orders and Delivery Orders in absolutely no time at all!   

More powerful and versatile Bank Reconciliation List

The Ledger / Cash / Bank Reports / Bank Reconciliation List report has been further enhanced.   

Flexibility to change the Country of Installation and Licensee information from within FACT

The Country of Installation and Licensee Name options are, now, available within the Account / System / Configuration module in editable mode. To put it in different words, i.e., you can, now, change the Country of Installation and Licensee Name (information) from within the Account / System / Configuration option on the main menu.   

'Document Class' information in 'Sale Order' report - in both Text and Graphics modes

The Ar/Ap / Sale Registers / Order report can, now, display / print the Code and Description of the Document Class, specified at the global level during Sale Order Entry. To display / print the Document Class information, you need to generate the report with the Class check box as turned on.   

'Filter' facility in 'Sale Order' report - in Graphics Modes

You can, now, sort the display in the Ar/Ap / Sale Registers / Order report in Graphics Mode on Document Class Filters. To activate this facility, a new field, called Filter, has been introduced in the Ar/Ap - Sale Registers - Order report definition window.   

'Party Invoice (Bill) No' displayed while viewing Invoice details in Vendor Query

The Ar/Ap / Query / Vendor module (in the Invoices window), now, displays the Party Invoice No (or, Party Bill No) information while viewing the Invoices window and setting the Field Name in the Lookup / Set Criteria or Lookup / Locate option as Party Invoice Number (or, Party Bill Number).   

Checklist report in Graphics mode to display the Receipt/Payment totals for Vouchers with multiple Receipts/Payments

A check box, captioned Show Voucher Total, is introduced in the Ledger / Cash/Bank Reports / Checklist report in Graphics mode (this facility is already available in the Text mode).   

'Multi Company Sales (Top N Customer)' report

FACT Accounting for Windows, now, comes with an effective Management Information System (MIS) tool - the Multi Company Sales (Top N Customer) report - using which you will be able to view the Top (or, Bottom) Customers in terms of Sales figures for the Merged Accounts (i.e., involving multiple Companies / Accounts). The report is similar in nature to the Ar/Ap / MIS Reports / Analysis - Sales (Top 'N' Customer) option, and is a shade above the Analysis - Sales (Top 'N' Customer) report to the extent that, it gives you a broad picture of the sales figures for the Merged Accounts.  

'Currency Rates' report

FACT Accounting for Windows helps you in proper management of multi-currency operations, which means: you may transact in any currency of your choice, and be assured that, all your foreign currency transactions will be posted in the home currency as well. You can maintain daily Buying and Selling Rate tables for all Foreign Currencies. With the new Ledger / Listing of Masters / Currency Rates report, you can obtain a complete Listing of the Currency Exchange Rates, entered day-wise. This will help you in extracting a chronological history of the current exchange rates over a period of time.  

Month-wise break-up of Post Dated Cheque transactions in 'Post Dated Cheques' report

The Ledger / Cash / Bank Reports / Post Dated Cheques report can, now, be generated in month-table format. All you need to do is to turn on the Month Table Format in the report definition window, whereby a month-wise break-up of post dated cheque transactions will be displayed.  

Reversal of Debit and Credit entries in 'Journal Voucher' at a mouse-click 

A new button captioned, Reverse Db-Cr, has been introduced in Entry / Journals / Ledger module. On clicking this button, all the debit and credit entries within the grid get reversed, i.e., debit becomes credit, and vice-versa. This feature will be very useful for accountants who need to reverse journal voucher entries during closing of books of accounts. Some of these Journal Vouchers may involve numerous General Ledger Codes, and thus, this one-step feature should be an absolute time-saver.   

'ST form Received - Sales' and 'ST Form Issued - Purchases' reports

In many countries, concessional rates of Sales Tax are charged for Sales to Registered Dealers and Manufacturers. The Customers submit a Concessional Tax Form, called the Sales Tax Declaration Form, to the Seller or Manufacturer to claim the benefits of Sales Tax Exemption. Two new reports, viz., ST Form Received - Sales and ST Form Issued - Purchases of the Ar/Ap / Special Reports family are, now, available, which will come very handy for you to track the all the Bills (Invoices) entered with a Sales Tax Rate, where Sales Tax Form has been received from your Customers, or issued to your Vendors. Those of you, who have already reaped benefits from the earlier versions of FACT, may have certainly made use of the Ar/Ap / Special Reports / ST Form Exceptions reports to reflect all your Sales Tax due from Debtors or due to be given to the Creditors.   

Display of Credit Limits in Party Ledger report

You can, now, view the Credit Limits in the Party Ledger report, irrespective of whether or not, the balance has exceeded the Customer Credit Limits. 

Multi Company Vendor Ledger

FACT Accounting for Windows comes with the new Multi Company Vendor Ledger reports, which will allow you to generate and compare your vendor data that may have been archived for more than two years. Since currently FACT Accounting for Windows supports a maximum of two years of Accounting Period, therefore with the help of this Report, you will able to process the Party Ledger for more than two years. 

Top Customers by Sale Value

With FACT Accounting for Windows, you can generate a Report on your Top Customers filtered by Sale Value. This will help you to identify who your top customers are, based on the values / amounts of sale made with them. This report is available in Text mode. 

Statement of A/c Summary (Customers and Vendors)

With the new Statement of A/C Summary reports, you can, now, obtain the summary of the Statement of Accounts reports generated from the Ar/Ap / Special Reports module. These reports are available in the Text Mode, only. 

Customer and Vendor Notes and E-mail

You can, now, record special comments / remarks about your customers / vendors in FACT Accounting for Windows. Further, the Notes - entered in the Masters - are reflected in the Payments and Receipts Registers, Party Ledger, and Analysis reports. You can enter the e-mail address as part of the Billing and Shipping Address of your Customers and Vendors. 

'Super Summary' in Party Ledger for Customers and Vendors

The Party Ledger report - sorted on Customers or Vendors - can, now, be obtained in a Super Summary format. The Super Summary facility is available, only if Customers or Vendors is selected as the Sorted On criterion while generating the Ar/Ap / Party Ledger / Customer or Ar/Ap / Party Ledger / Vendor report. The above-mentioned reports - generated with the Super Summary check box as turned on - displays the Opening and Closing Balances, and Debit and Credit figures for each Customer / Vendor record (i.e., Customer / Vendor Code and Name) in the period for which the reports are being generated. This facility is available in both the Text and Graphic Modes.  

Suppress reporting Zero transactions in Petty Cash report

You can, now, suppress reporting of zero transactions in Petty Cash report, if all the selected General Ledger Codes has zero transactions, only, on a particular day falling within the date range for which the report is generated. 

Web Update - Automatic Update of FACT Accounting for Windows installation via Internet

Heard of Windows Update – the online extension of Windows that helps you to get the most recent updates and fixes for your computer via your Internet? The FACT Accounting for Windows Web Update, too, is such a built-in tool, which, automatically, downloads and installs the latest patch files / updates from our Web Server through the Internet. The tool auto-detects the updates that are necessary for your FACT Accounting for Windows installation, and then, updates the current installation with the latest patch files. Please refer to the 'WEBUPD.DOC' document in the DOCS sub-directory of your FACT Accounting for Windows program directory for FAQs on Web Update.

'Locate' facility for Power Search in Masters and Document Entry modules

The FACT Accounting for Windows Masters and Document Entry modules are, now, empowered with the Locate feature, which facilitates quickly finding your documents from the View Mode.  

Document Printing from 'View' mode in Document Entry modules

With the current release. printing is, indeed, a matter of only a few seconds. Find the desired document, readily, using the Locate button, and as it is displayed on your screen, print it straightaway by clicking the Print button (the one with the conventional image of a Printer).  

Switch from one module to another

With the newly introduced Module Switching facility, you can click the Switch button (the button with the image of two parallel horizontal arrows in opposite directions) from within a module to work upon a different module of your choice.  

Printing of Selective Documents

Document Printing has, now, been made more user-friendly in the Ledger, Ar/Ap, and Inventory modules.  

Receipt and Payment Registers

You can, now, generate Reports on the Receipts and Payments entered through the Entry / Vouchers - Receipt/Payment / One Db/Cr and Entry / Vouchers - Receipt/Payment / Many Db/Cr modules.  

Enhanced Help (selection) window in Reports

The Help (selection) windows, displayed while generating the reports with selective criteria (like, the Select Product Code window, which appears during generation of the Inventory / Material In/Out / Stock Ledger report with the Products - Selective option selected in the For drop-down list) have been enhanced.  

'Sales Reconciliation' Report

A new report, Sales Reconciliation, has been introduced in the Ar/Ap / Special Reports category.  

'GST Input Tax Register Exception' Report

In keeping with the announcement of the Government of Singapore to increase the Goods & Services Tax (GST) from 3% to 4%, necessary changes have already been made in an earlier version (v3.60) of FACT Accounting for Windows, so that the desired effect is reflected in the GST Form 5 and GST Input Tax Register - two reports, specifically designed for our users in Singapore.  

Addition, Modification, and Deletion of Source Voucher Documents in Zooming of Cash / Bank Reports and Financial Statements

You can, now, add, modify, and delete the Source Voucher document during zooming from the Cash/Bank Books (Ledger), Trial Balance, Profit & Loss Statement, Balance Sheet, and Cash Flow Statements - without having to come out of the respective report.  

Three-level Printing during Zooming of Cash/Bank Reports and Financial Statements

This version of FACT Accounting for Windows introduces three levels of Document Printing during zooming from the Cash/Bank Books (Ledger), Trial Balance, Profit & Loss Statement, Balance Sheet, and Cash Flow Statements - without having to quit from the respective report.  

On-screen Print from Text Mode Reports

You can, now, print the Text Mode reports from the output, itself. You do not need to load the report definition (or, the report parameter entry) window, again, and select Printer from the Output to segment to print the report. Just a click on the Print button on the report will direct the output to the Printer.  

Intelligent Retaining of last defined Sorting criteria settings in Reports

In order to empower the already existing facility of Dynamic Sorting in the FACT Accounting for Windows reports, and towards making it more intelligent and easier-to-use, we have introduced a real time-saver.  

Introduction of 'Copy' facility in Customer and Vendor Receipt/Payment Entries

The Customer and Vendor Receipt / Payment has been made more user-friendly with the introduction of the Copy facility. Using the Copy button in the Entry / Vouchers - Receipt/Payment - Customers and Entry / Vouchers - Receipt/Payment - Customers modules, you can recall an existing Customer / Vendor Receipt / Payment, and use its transaction details for a newly entered Customer / Vendor Receipt / Payment.  

General Ledger Code and Description carried forward to next (succeeding) page in 'Ledger / General Ledger' report (including 'Sub Ledgers'), if transactions related to the Code cannot be accommodated within one page

In the Ledger / General Ledger report (including Sub Ledgers), the General Ledger Code and Description are carried forward to the next (succeeding) pages, if transactions - related to the Code - cannot be accommodated within one page.  

Display of Product Description, Quantity and UOM in 'Open D/O (Challan)' Report

FACT Accounting for Windows allows you to generate reports of all your Sale and Purchase Delivery Orders (Challans) against which an Invoice has not been entered. These reports are available in the Ar/Ap / Special Reports / Open D/O - Sales and Ar/Ap / Special Reports / Open D/O - Purchases modules.  

[F1] Help windows - made more user-friendly

The [F1] Help windows, so ubiquitous during Entry of Documents in FACT Accounting for Windows, have been made more user-friendly and pleasing in visual appeal.  

Printing the whole list of Serial Numbers entered at line item level of Sale and Purchase D/O and Invoices through Document Designer

The Product Serial Number is, now, available as a field in the Document Designer. This field is available upon the press of [F1] key at the line item level segment - currently, for the Sale and Purchase Delivery Orders (Challans) and Invoices (Bills).  

Printing the Batch Number information at line item level of Sale and Purchase documents through Document Designer

In a major improvement from the existing functionality, wherein, only, the first Batch Number used to get printed, you can, now, print all the whole set of Batch Number information through Document Designer.  

Customer Credit Information in 'Ageing - Customers' Report in 'Graphics Mode'

The functionality of the Ar/Ap / MIS Reports / Ageing - Customers report - generated in the Graphics Mode - have been brought in alignment with the Text Mode report.  

Facility to activate Cheque Printing – Online

A new facility of activating the Cheque Printing - Online has been introduced in FACT Accounting for Windows.  

Flexibility of entering new Currency Exchange Rate upon modification of Invoice Date in Invoices and Service Invoices

If the invoice dates are changed during modification of Sale and Purchase Invoices and Service Invoices, FACT Accounting for Windows, now, displays the Currency Rate from the Currency Master as soon as you traverse across the Rate field. You may change the Exchange Rate, if you desire.  

Automatic Re-setting of Filters and Report Generation

While generating a report with a Document Class Filter, FACT Accounting for Windows is, now, intelligent enough to detect, if any entry exists involving the particular Document Class Filter.  

Forcible 'Recalculation' on modification of Master General Ledger Accounts in 'System Controls'

Once you have created all the General Ledger Accounts, all the Master Control General Ledger Accounts need to be entered through the Account / Preferences / System Controls option.  

Forcible 'Recalculation' in the event of mismatch in Trial Balances

If there occurs a mismatch between the totals of DEBIT and CREDIT figures in the Ledger / Trial Balance report, then FACT Accounting for Windows, forcibly, prompts you to run Recalculate Balances.  

Generation of 'Interest Calculations' Report for selected Sub Ledgers

You may generate reports in FACT Accounting for Windows, reflecting the auto-computed Interest, calculated on the basis of the Interest Rates, TDS Rates, Compounding Rates, Compounding Start Date, etc., entered through the Masters / Interest Rates module. This is useful for Loan accounts, when at the quarter, half year, or Year End, the Interest Invoices have to be raised on the Borrowers.  

Auto-carry forward of Sales Tax Form Number during Sales Tax Form Entry

The ST Form No - specified during a Sales Tax Form Entry through the Entry / Entry of ST Form / Sales or Entry / Entry of ST Form / Purchase option - is carried forward to the next instance of Sales Tax Form Entry.  

'Show Cost' button to display Stock Value in Issue Memo Voucher 

You can, now, view the cost of the raw materials to be issued through the current memo (i.e., the memo being entered) just by clicking the Show Cost button at the top of the Entry - Inventory Issues - Memos window (i.e., in the Memo Entry in the View mode). FACT Accounting for Windows, automatically, calculates the cost, depending upon the Stock Valuation Technique of the respective Products as defined in the Item/Product Master, and displays it for you.

Merger Combinations defined in earlier versions - now retained during Upgrading or Updating your copy of FACT Accounting for Windows

FACT Accounting for Windows provides you with the facility of maintaining the Accounts of several Companies in a single copy (installation) of the Product, and then, to view the performance of all the Branches and Divisions, together, you may make use of the Ledger / MIS Reports / Merged Accounts option. The Merged Accounts Report, which is available for the Trial Balance, Profit & Loss Statement, and Balance Sheet, gives you a picture of the Consolidated Accounts of your Company or Group.  

Automatic display of Post Dated Cheque particulars, along with Report on Post Dated Cheques

In keeping with the spread in the reach of our operations in Dubai, this release of FACT Accounting for Windows caters to the accounting needs of the business entrepreneurs in the Gulf.  

Implementation of change in GST Rate - as introduced by the Government of Singapore - in 'GST Form 5' and 'GST Input Tax Register'

In keeping with the announcement of the Government of Singapore to increase the Goods & Service Tax (GST) from 3% to 4%, necessary changes have been made in the FACT Accounting for Windows routine, so that the desired effect is reflected in the GST Form 5 and GST Input Tax Register.  

Facility of exclusively displaying the 'Opening Invoices' in the 'Sale' and 'Purchase Invoice Registers'

The Ar/Ap / Sale Registers / Invoice and Ar/Ap / Purchase Registers / Invoice modules have been enriched with a new field (radio button), called Only Opening, in the Opening segment of the respective Report Definition windows.  

Modification of 'Adjusted' Opening Customer and Vendor Invoices - possible with Message of Caution

You can, now, modify the following fields in the Adjusted and Opening Customer and Vendor Invoices (through the Masters / Opening Balances / Customers and Masters /Opening Balances / Vendors options, respectively)  

Introduction of 'Page Break' in several 'Outstanding' 'Ar/Ap' Reports in 'Text Mode'

The facility of Page Break has been introduced in the Text Mode output. This Facility is available when the output (report) is generated on a Disk file, or directed to the Printer.  

'Mass Delete' facility of unused Document Class Codes and Filters

You will find a new button, captioned Mass Delete, on the Masters - Document Class Code window (accessible through the Masters / Document Class / Codes option on the main menu).  

New Report - 'Price History': sorted 'Agent-wise'

The Ar/Ap / MIS Reports / Price History report provides Sale / Purchase History details, such as the Quantity, Rate and Amount of a Product related to a particular Customer / Vendor. Invoice Details, such as Invoice Number and Date are, also, provided.  

Introduction of Mandatory Document Class

To maintain the transactions of the Branches of your Company (Account) in different Segments of the Document Class, it is prudent for you to mandatorily enter the transactions of different Branches in different Document Class Segments. 

Simultaneous definition of the Document Class Code and corresponding Filter

This release of FACT Accounting for Windows makes it possible for you to define a Document Class Code and the corresponding Filter for it, simultaneously.  

Entry modules - made more powerful with the introduction of the 'Copy' facility

Several Entry modules have been made more user-friendly with the introduction of the Copy facility.  

Introduction of 'Find and Replace' facility in 'Many Db/Cr Voucher' and 'Journal Voucher'

This is one new feature, which you would simply love to use times without number. The Entry / Vouchers - Receipt/Payment / Many Db/Cr and Entry / Journals / Ledger modules, now, come with the introduction of the powerful Find and Replace facility - much to the tune of the popular Office Automation Packages, like MS-Word, MS-Excel, etc.  

Introduction of new 'Field Type' in User Defined Fields (UDFs) - the 'List' Type field

The Masters / User Defined Fields module, now, comes with a Field Type - the List type field. Using the List type field, you can store a whole list of (pre-defined) values for a UDF. 

User-Friendly Setup process with Intelligent Installation CD-ROM Browser

The Setup procedure of FACT Accounting for Windows has been made extremely user-friendly. It is just a matter of few mouse-clicks, and you will be through to your goal with able hands-on instructions from the Setup Wizard.  

Comprehensive User documentations - in a more professional look

The present release of FACT Accounting for Windows comes with a collection of user documentations, which have been thoroughly imparted a more professional look.  

Huge number of Currencies supported

Business Accounting does not have any international boundaries. Keeping this in perspective, the scope of the Country of Installation option (during installation /upgrade of FACT Accounting for Windows) has been increased to include 92 more countries. This is a whopping increase from the 23 number of countries, which were covered till the former release.  

Incorporation of new report - 'Ageing - Customers In Home Currency'

This is a new report, which - when generated in the Detailed format - displays the equivalent Local Currency figure for each Foreign Currency document amount.  

'Closing - Production Rates' Entry for Products filtered on Stock Valuation Techniques

The Products in the Entry - Closing/Production Rates - Closing and Entry - Closing/Production Rates - Production windows are selectively displayed on the basis of the Closing Stock Valuation Technique, viz., Average Only, FIFO Only, LIFO Only, and Rated Only. This facilitates entering of the Closing Rates of the Products, differentiated by the Stock Valuation technique.  

Printing Document Classes at Line item level for Sale and Purchase Documents

Document Classes - entered even at the Line item level - in all the Sale and Purchase documents are available in the Document Designer (i.e., in the desired Document design), and hence, can be printed with the Class Code and Description details.  

'Map Ledgers', 'Save', and 'Quit' command buttons - integrated with the Chart of Accounts layout screens

Three new command buttons, viz., Map Ledgers, Save, and Quit, are, now, integrated with the Profit & Loss Statement, Balance Sheet, and Cash Flow Statement layout screens.  

Tagging and Display of Product Groups and Subgroups in Product Master

Suppose, there are approximately 10,000 products in your Inventory, and these Products are categorized into corresponding Groups and Subgroups. In a scenario, like this, it is extremely cumbersome to find out the mapping between the Product Groups / Subgroups with the corresponding Products. To solve this problem, FACT Accounting for Windows, now, comes with the facility of tagging a Product to a Product Group and Subgroup in the Product Master.  

'Balance Sheet' in simultaneity with the 'Profit & Loss Account': now available in the 'Graphics' Mode of 'Profit & Loss Account - Complete' Report

Balance Sheet and Profit & Loss Account reports can be generated, simultaneously, from the Ledger / Profit & Loss Account / Profit & Loss - Complete report in the Graphics mode.  

Dynamic 'Find' facility for mapping General Ledger Codes in Chart of Accounts layouts

The Map Ledger Codes feature in the Profit & Loss Statement, Balance Sheet, and Cash Flow Statement layout screens has been endowed with the Find facility, whereby you can look for a particular pattern - embedded in the Code or Description of the General Ledger Codes, depending on the sorting criterion specified.  

Document Class at Product line item level - now available for Templates

Document Classes are, now, available at the Product line item level in the Sale and Purchase Order, Delivery Order, Invoice, and Service Invoice Templates. Once specified in a Template, you can, later, recall the Document Class while entering the respective Document.  

Running the 'SRESET' Utility with users already logged on at other Network Nodes

With FACT Accounting for Windows running on different Accounts and on different network Nodes (Workstations), the SRESET utility can, now, be run for a particular Company at a Node.  

'Batch-wise Stock Ledger', 'Expiry Date', and 'Serial Number Query' - now available in 'Graphics' Mode, also

The three reports - Inventory / Material In/Out / Batchwise Stock Ledger, Inventory / MIS Reports / Serial Number - Query, and Inventory / MIS Reports / Batchwise - Expiry Date - Report, can, now, be generated in the Graphics Mode, and as such, can be exported to different file formats for further analysis and presentation.  

Sorting Voucher Entries on 'Date of Reconciliation'

The Voucher entries - in the Entry - Vouchers - Receipt/Payment - Bank Reconciliation window can, now, be sorted on the date of reconciliation (Reconcile Dt.).  

Modification in selected fields of Adjusted Sale Return Notes - made possible

Even after a Sale Return Note has been adjusted, modification of four of its attributes (fields), viz. Remarks, Global UDF, Stock In Rate, and Stock In Value, is possible.  

'Batch-wise Stock Ledger': now available with 'sorted on' Groups and Sub Groups, and in 'Summary' format

The Inventory / Material In/Out / Batchwise Stock Ledger report can be sorted on Product Groups and Sub Groups.  

Sorting the Product Groups and Sub Groups in the alphabetical order of the Group and Sub Group names

The Masters / Items / Products / Grouping module has been enhanced to provide you with the facility of sorting the Product Groups and Sub Groups in the alphabetical order of their names.  

'Credit Information' in 'Ageing - Customers' Report

The Ar/Ap / MIS Reports / Ageing - Customers report, now, includes the feature of providing the Customer Credit information.  

Changing 'Credit Days' for the Invoices, which have already been entered

You can, now, change the number of Credit days in the Customer / Vendor Master. The change in the number of Credit days is reflected as modification in the Due Dates of each Sale / Purchase Invoice, concerned with the respective Customer /Vendor.  

Introduction of 'Voucher Number' field in the Cheque Printing Document Design

The Voucher Cheques, Customer Cheques, and Vendor Cheques can, now, be printed, showing Voucher Number, other than the usual details.  

'Date' field in 'Finished Goods - Received' Entry module shows current date, or the 'End Date' of selected Document Numbering Scheme - whichever is earlier

While the Finished Goods received (by the Cost Centers) are being entered (through the Entry - Finished Goods - Received - Add window), then the Date field displays the earlier of the two dates - the current (System) date, or the End Date of the selected Document Numbering Scheme for Finished Goods Rcvd.  

'From' Date in the 'Entry - Vouchers - Receipt/Payment - Bank Reconciliation' window shows 'Starting Date' or 'Install Date' of the Accounting Period (if the 'Install Date' falls later than the 'Starting Date')

The From Date in the Entry - Vouchers - Receipt/Payment - Bank Reconciliation window displays the From Date of the Accounting Period as specified in Account - Preferences - System Controls.  

'To' Date in the 'Entry - Vouchers - Receipt/Payment - Bank Reconciliation' window shows current date, or the 'Ending Date' of the Accounting Period - whichever is earlier

The To Date in the Entry - Vouchers - Receipt/Payment - Bank Reconciliation window displays the earlier of the two dates - the current (System) date, or the last date of the Accounting Period (i.e., the Ending Date - as specified in Account - Preferences - System Controls).  

Intelligent detection and display of 'As On' date in certain reports

FACT Accounting for Windows, now, intelligently, considers (and, accordingly displays) the As On date as the date, which is earlier between the current System date and last date of the Accounting Period (i.e., the Ending Date - as specified in Account / Preferences / System Controls)  

Intelligent detection and display of 'Date' in certain 'Entry' modules

FACT Accounting for Windows, now, intelligently, considers (and, accordingly displays) the Date entry as the date, which is earlier between the current (System) date and the End Date of the selected Document Numbering Scheme  

New colourful look in many more Reports

To add a better look-and-feel to the different reports, belonging to the Ledger, Ar/Ap, and Inventory families, a large gamut of reports in FACT Accounting for Windows, now, sport new colourful look with a unique colour to distingush each line of details.  

Stock Values in Filtered 'Raw Material Consumption' Report shows now aligned with the 'Stock Valuation' Report

The Valuation of the Product, appearing in the (filtered) Inventory / Raw Material Reports / Consumption report, is, now, identical to the valuation of stock, run with ****** (i.e., run without any Document Class Filter).  

Facility to recall existing Batch details during Stock-in entries

Till date, during Stock-in (Purchase) entries, the Batches for a particular product were available for display purpose, only. With the enhanced functionality, if you are making a Stock-in entry concerning a Batch, which you already may have dealt with once, then you can recall the existing Batch details by a mere press of the [F1] key, followed by arrow key movements (on your keyboard).

'Month Table' in 'Trial Balance - Normal' report shows balances for 24 months at one go

In case of a 24-month accounting period, the Month Table lists the balances for all the 24 months at one go in Ledger / Trial Balance / Normal report.  

'Locate' and 'Set Criteria' options for 'Party Bill Number' in 'Vendor Query'

The Locate and Set Criteria options have been provided with the Party Bill Number field in the Ar/Ap / Query / Vendor module. This will facilitate you in generating Query on the Party Bill Number.  

User Defined Fields facility - made more user-friendly

To underscrore its importance and make it more prominent, the background colour of each Mandatory User Defined Field (in the respective Master or Entry window) has been represented in a soothing light pink tinge. Moreover, FACT Accounting for Windows, now, auto-detects the number of User Defined Fields created for a particular module, and resizes the length of the User Defined Fields Entry window, accordingly.  

'Net Voucher Total' for individual Vouchers - available in 'Checklist' report

A check box, captioned Show Voucher Total, is available in the Ledger / Cash / Bank Reports / Checklist report definition window. On generating the report with the Show Voucher Total check box as turned on (checked), you will be able to view the Net Total of Receipts and Payments, individually, for each Voucher.  

Seven-column '[F1]' 'Voucher No' Help box in 'Voucher Entry' module - New MIS tool at your disposal

The Entry - Vouchers - Receipt / Payment - One Db/Cr and Entry - Vouchers - receipt / Payment - Many Db/Cr modules have been enhanced to the extent that, the Help box (list of Vouchers), which appears on pressing the [F1] key on your keyboard, shows seven columns.  

'Date' field in 'Voucher' Entry module shows current date, or the 'End Date' of selected Document Numbering Scheme - whichever is earlier

While the One Db/Cr, Many Db/Cr, and Journal Vouchers are being entered, then the Date field (in the respective Entry window) displays the earlier of the two dates - the current (System) date, or the End Date of the selected Document Numbering Scheme for Journal.  

Intelligent display of default date in some Document Entry modules

FACT Accounting for Windows will, now, be more intelligent in displaying the Document date in the Document Entry modules.  

'Consumption Quantity' available in the 'Raw Material Consumption' Report - generated on screen

The Inventory / Raw Material Reports / Consumption report definition window (i.e., the Raw Material Reports - Consumption window), now, bears a new check box, labelled Show Quantity. The check box gets activated (i.e., enabled), only, when you are generating a Detailed report.  

Document Class at Line item level - for Service Invoices (Bills)

In the current version, the Document Class is available at the line item in the Sale and Purchase Service Invoice Entry modules.  

Introduction of GST Input Tax Register

With FACT Accounting for Windows, our users in Singapore can generate the GST Input Tax Register - a report, which is available in the Text Mode.  

Adding new Products - on-the-fly - with every detail

You can, now, create a new Product, online - at the time of entering a document, with all necessary details. You need not use the Product Master to enter all the details all over again. Information, like (a) Purchase, Stock, and Sale Units of Measurement, (b) specification of Double Quantity, (c) Maximum, Minimum, and Reorder Levels, (d) Activation of Serial Number and Batch-wise Inventory, to name a few, can, thus, be added, on-the-fly.  

Merged Accounts Reports - now available in Graphics Mode

Four Reports - belonging to the Ledger / MIS Reports / Merged Accounts family - can, now, be generated in Graphics Mode. Previously, these were available in the Text Mode, exclusively. The Reports are:
Trial Balance - Consolidated 
Trial Balance - Tabular
Profit & Loss - Consolidated
Balance Sheet – Consolidated  

Advanced Tooltips for Frequently Used Voucher, Sale and Purchase Entry modules

A visual indication - in form of a tip - of the keystrokes to be used for deleting a Line item, and also, for moving from one line item to the other is available when the control (mouse cursor) moves to the Key field at the line item level during addition / modification of a Many Db/Cr, Customer, Vendor, or Journal Voucher, Sale and Purchase Delivery Order (Challan) and Invoice (Bill).  

New Transfer of Stock module

Hitherto, in FACT Accounting for Windows, the stocks of different products at different warehouses were handled through Document Class, which was entered in Item level.  

New TDS Form - 'Form 26I'

As part of the TDS Bonanza for our Indian users, we come with the new TDS report: the Form 26I. Through FACT Accounting for Windows, you can generate the Form 26I in the statutory format, as identified by the Government of India in accordance with the Income Tax (23rd Amendment) Rules, 2001 with effect from October 11th, 2001. This report can be generated in the Text Mode, and the Paper size for the output should be of 132 column. 

Bank Reconciliation List - available on a Date Range

The Bank Reconciliation List can, now, be generated on a given date range. It accepts a date range, and displays all the Vouchers, which have been reconciled within the specified date range. Formerly, this report was available on a given date, only.  

Tracking the necessary free disk space before starting Year Ending

With the new version, while running Year Ending, FACT Accounting for Windows performs a check for the free space - necessary to run the operation - on the corresponding Disk Drive; if the available Disk space is not commensurate with (i.e., not adequate enough) the required free space, FACT Accounting for Windows displays a message to this effect, prompting the user to free up necessary Disk space before running Year Ending.  

Systematic detection of concurrent access during critical operations

No user should be logged on to FACT Accounting for Windows while a critical operation, like System Reset, System Reindex, Masters Definition, etc., is run.  

'Diagnostics' utility - made more powerful

FACT Accounting for Windows, now, makes use of the Housekeep / Diagnostics / RECEIPTS/PAYMENTS (DB) and Housekeep / Diagnostics / RECEIPTS/PAYMENTS (CR) utilities to detect whether or not some corruption exists in any of the Customer and Vendor Receipt / Payment Vouchers. On finding one, it deletes the affected Voucher(s).  

Generating 'Balance Sheet' in continuation with 'Profit & Loss - Complete' Report

A more customised look and feel has been rendered to the Profit & Loss Account - Complete Report generated in Text Mode; now, you will be able to generate the Balance Sheet in continuation with the Profit & Loss Account - Complete report.  

Tracking of Products - Batch Number-wise

This feature will cater to all the organizations, which require Batch Number-wise tracking of Products and maintenance of Manufacturing and Expiry Dates for all inventory-related modules. 

Tracking of Products - Serial Number-wise

All of you, who want to allocate individual Serial Numbers for your items/products, will reap benefits from this feature.  

Four Digit Decimal Places for Unit Price and Product Quantity

Do you deal with high volume products, whose costs are very low per unit quantity or vice-versa? We are sure you would love to make use of this add-on feature.  

Document Class at Line item level - Sales and Purchase modules

This feature will prove handy to those organizations, which have a lot of sale and purchase from different stores and warehouses. FACT Accounting for Windows allows you to simply categorize your purchases and sales through different warehouses.  

'Multi-Company Merged Party Ledger' Report

A very powerful tool that can be used in varied ways. Your entire sister concerns may be having common Customers. This report helps in getting a consolidated Party ledger across all your Companies.  

Agent-wise Sales and Collection Register

Using this Report, you can, now, view the total sales and collection for an Agent for a specific month - a tool to obtain Agent Outstanding pertaining to a particular month.  

Faster Cheque Printing

You can print your cheques on pre-printed cheque stationery - both online and offline - from FACT Accounting for Windows.  

Purchase Invoice Modification after Adjustment with Caution

This feature is expected to help those of you, who wish to cautiously modify your Purchase Invoices, even after they have been adjusted. FACT Accounting for Windows validates that no financial data gets modified.  

Native Support for Hardware Key (Dongle) working on Windows XP

Now, you can use the Hardware Key - shipped along with the FACT Accounting for Windows Installation Kit - to successfully maintain your transactions in our Real-time Windows Accounting software.  

Appealing Windows interface with Windows XP look-and-feel

FACT Accounting for Windows provides you with an extremely user-friendly interface in contemporary Windows XP environment.

Same Product can be repeated in Sales and Purchase Orders at the line level

Same Product can be repeated in Sales and Purchase Orders at the line level. 

Auto-generation of Sales Service Invoices

You can issue Invoices to a number of Customers - all at once. This way of issuing Invoices to a number of Customers at one go is called auto-generation of Sale Invoices. Later, you can view the Invoices of the same amount and Service that are issued to different Customers.

Cheque number auto-increment and validation in voucher entry

Now, you need not key in the cheque numbers for each Payment Voucher. FACT Accounting for Windows, automatically, detects the last Cheque Number entered for the particular Bank, increments the number by 1, and displays it for you (you can modify this, if required).

'Ar/Ap / Special Reports / Statement of Account' report family to reflect post dated cheque entries

This report can now be generated with post dated cheques, so that your Statement reflects the Customer balance with post dated cheques taken into consideration.  

Cheque printing through Document Designer

Now, you can print your cheques directly from FACT Accounting for Windows. You can define your own formats for the cheques through the Document Designer.  

Cheque number auto increment and validation

You need not key-in the cheque numbers for each payment voucher. FACT Accounting for Windows, automatically, detects the last cheque number entered for the particular bank, increases the number by 1, and displays it for you. Of course, you can modify this, if required.  

'Project Profitability' Report

This report is designed to calculate the Gross and Net Profits made on each Sale transaction/consignment considering all the Incomes and Expenses incurred. It is useful to the extent that, information, like Sales, Cost and Profit figures for each Product, Gross Profit made on the transaction, Receipts, Payments, Debits & Credits made to various Income & Expense Accounts, and Resultant Net Profit made on each transaction, which will be helpful to you in tracking the project-wise profitability.  

'Ar/Ap / MIS Reports / Ageing - Customers' and 'Ar/Ap / MIS Reports / Ageing - Vendors' reports to reflect post dated cheque entries

Ageing - Customers and Ageing - Vendors reports will, now, reflect the post dated cheque entries. 

'Ar/Ap / MIS Reports / Analysis - Sales (Top 'N' Customer)', 'Ar/Ap / MIS Reports / Analysis - Sales (Top 'N' Product)', and 'Ar/Ap / MIS Reports / Analysis - Sales (Top 'N' Agent)' reports display Dormant Customers, Products, and Agents

Sales Analysis Top N (and Bottom N) - Products, Customers, or Agents reports, now, optionally gives you a list of dormant Products, Customers, or Agents (in respective reports).

Petty Cash Book

This report will be beneficial to you to obtain your daily expenses (Cash Book) in a tabular format.  

Bank Reconciliation on Date

The enhanced Date-wise Bank Reconciliation module enables you to reconcile your vouchers, lying within a particular date range, and, also, to reconcile (or, unreconcile) those vouchers on different desired dates at one shot.  

Audit Trail

Audit Trail is available in traditional Windows interface in FACT Accounting for Windows.  

GST Form 5