SYMPTOM:

The User Maintenance module of PERKS permits creation of a class of previleged users, who enjoy some additional Rights that are not dependent of the Security Group to which they belong. They are known to be Manager Equivalent users.

Thus, if you inadvertently mark a PERKS user as Manager Equivalent, then, despite tagging him to a particular Security Group, he will continue to enjoy additional privileges.

Now, consider the following scenario.

The Manager, as and when the situation may demand, performs jobs, like creating users, and assigning Rights to the respective menu options, etc.

If, for some reason, the Manager is not available, then there must be some other user to step into his shoes. This need not be concerned with all kinds of data and operations, unlike the Manager does.

So, this user does not need Rights in every Company and across all options. Therefore, sharing the Password of Manager will defeat the purpose.

RESOLUTION:

Anyway, this user needs power to assign and revoke Rights. Effectively, he almost becomes an equivalent to the Manager. Hence, PERKS incorporates the concept of the Manager Equivalent users.

While defining a user account, turning on the check box titled Manager Equivalent does the job. So when the Manager is not around, this user can take charge of affairs as indicated above.

A Manager Equivalent user will be able to work with Security Groups and User Maintenance. Like the Manager, he will, also, be able to create new, change the attributes of, or delete existing Companies. However, he will not be able to give Rights to users on Companies, that he, himself, lacks Rights of.

For ensuring more security to your System, the Companies may be defined with 'Audit Trail' activated. This would go on to internally maintain an Activity Log for the System on which user is doing what - something, which can make use of, for future analysis.

Regarding the other standard options (like those under the Masters or Payroll), the Manager Equivalent user will enjoy Rights as determined by his Security Group.