SUMMARY:

PERKS provides you with the facility to send the Payslip (for a particular Pay Period) of individual employees, instantly, through Electronic mail. Just key-in the E-mail address of your employees in the Employee Master, and ensure that, the Report design for your Payslip (created through Report Writer) is in Text Print Mode with the Check for Email check box turned on (which, in effect, means: Employee Id Number is, automatically, selected as Group 1). 

IMPLEMENTATION:

To send Payslips of your employees, individually, you must have a mail client installed on your PC.

Please note that, if you do not want your mail client to warn you, with a message, conveying: PERKS is attempting to send an E-mail message, then you should turn off the feature that activates the warning. For instance, if you are using Outlook Express as your mail client, then to de-activate the warning, select the Tools / Options option from the main menu, and click the Security tab on the Options window. Turn off the Warn me when other applications try to send mail as me check box, and save the modified settings. If you do not turn off the above-mentioned check box, then before sending the Payslip through E-mail, Outlook Express displays a message box, conveying: A program is attempting to send the following e-mail message on your behalf ... Would you like to send the message? The message will be sent, if you click the Send button on the message box. This scenario is applicable for each instance of Payslip dispatch.

The work-flow - through which you can send the Payslip (as an Attachment) to the E-mail ID of your employees is as follows: 

(a) Specify the E-mail address of your employees (to whom you wish to dispatch the Payslip as E-mail attachments) in the EMail Address field of the Address segment of the Employee Master. Thus, for an employee record that has already been entered in the PERKS Employee Master, select the Masters / Employees option from the main menu. Locate the Employee ID by using the binocular-shaped QuickFind facility. Click the Modify button on the button toolbar at the left top of your screen, and then, click the Address button on the Modify - Employee Details window. Finally, enter the E-mail address of the employee in the EMail Address field within the Modify Employee Address window, and save the employee record.  

(b) Select the Company / Special / Report Writer option on the main menu, and open the design that you have created for Payslip type Reports. 

(c) Select the Edit / Page Layout option from the main menu. Within the Page Layout window, select Text from the Print Mode segment, and turn on the Check for Email check box. PERKS displays a message, conveying: Activating this option will, automatically, select "Group 1" as "Employee Id Number". You cannot revert to the "Graphic Print Mode" once you have selected this option. Click "Yes" to proceed. 

Click the Yes button on the message window, as PERKS displays Employee Id Number in the Group 1 Header in the report design. Save the report design.

It is recommended that, you do not insert any field in the Report Header, Page Header, and Group 1 Header segments of the report design. If, at all, you need a Header above the Detail segment, you may use some other Group Header. 

(d) Select the name of the report design (created in the step-c, above) from the Reports / Payslips option. Select the Attendance Class, and the period for which you wish to generate the Payslip report. You may note that, you can e-mail the Payslip for one Period, only. Click the Send through Email radio button on the Payslip window. Select, if wish to generate the report for all your employees (i.e., if you wish to e-mail the Payslip for all your employees), or for a selective group of employees (i.e., if you wish to e-mail the Payslip for selected employees), and click the Start button at the bottom of the Payslip window.   

(e) PERKS generates the Payslip report, and then displays the Email Options window. Specify the subject of your mail in the Subject of Email field, and the content (text) of the mail in the Content of Email field. Click the Send button once you are done. And, the Payslip will be delivered as a text file to the selected recipients. 

A message is displayed, confirming the successful delivery of the message. Even if PERKS cannot deliver a message to a recipient (e.g., on account of a blank E-mail address for the employee in the Employee Master), then it generates an Error log at the root of the PERKS program directory, and displays the location of the file on your screen, so that you can view the Text Error Log from the specified location, and note down the reason.